Detailed Initial Settings

This section describes the settings in [Detailed Initial Settings] under [Fax Settings].

How to Use the Settings Screen

Parameter Setting

Setting Items	Description
Parameter Setting	Configure the various functions according to the usage status. Changing the Parameter Settings
Parameter Setting: Print List	Select this to print the parameter settings list. In the list, only the frequently used functions and the functions that seems to be important are printed.

Setting Items

Description

Parameter Setting

Configure the various functions according to the usage status.

Changing the Parameter Settings

Parameter Setting: Print List

Select this to print the parameter settings list. In the list, only the frequently used functions and the functions that seems to be important are printed.

Register Closed Network Code

Setting Items	Description
Register Closed Network Code	Register the ID to use when sending and receiving data on a closed network. Enter a four-digit ID using alphanumeric characters (0-9, A-F). You cannot specify "0000" and "FFFF". Default: [Do not Register] Entering the ID Code to Print Received Fax Document

Setting Items

Description

Enter a four-digit ID using alphanumeric characters (0-9, A-F). You cannot specify "0000" and "FFFF".

Default: [Do not Register]

Entering the ID Code to Print Received Fax Document

Register Memory Lock ID

Setting Items	Description
Register Memory Lock ID	Register an ID to enter when printing a document received by Memory Lock Reception. Enter a four-digit number using 0-9. You cannot specify "0000". Default: [Do not Register] Entering the ID Code to Print Received Fax Document

Setting Items

Description

Enter a four-digit number using 0-9. You cannot specify "0000".

Default: [Do not Register]

Entering the ID Code to Print Received Fax Document

Internet Fax/Email/Folder

Setting Items	Description
Internet Fax Setting Email Setting Folder Setting ([Email Setting] and [Folder Setting] are valid only when [Fax (Classic)] is used.)	Specify whether to use the Internet Fax function when sending a fax. Also specify whether to use e-mail addresses or folders as the destination when sending faxes. Default: [On] Sending Documents by Internet Fax

Setting Items

Description

Internet Fax Setting

Email Setting

Folder Setting

([Email Setting] and [Folder Setting] are valid only when [Fax (Classic)] is used.)

Specify whether to use the Internet Fax function when sending a fax.

Also specify whether to use e-mail addresses or folders as the destination when sending faxes.

Default: [On]

Sending Documents by Internet Fax

Setting Items	Description
For G3	Specify the type of the telephone line. If you are not certain of the line type, consult your telephone service provider. If this setting is not configured correctly, you can receive faxes but may not be able to send them. This setting item does not appear in some countries or regions. Default: [Push Button Phone]

Specify the type of the telephone line. If you are not certain of the line type, consult your telephone service provider. If this setting is not configured correctly, you can receive faxes but may not be able to send them.

This setting item does not appear in some countries or regions.

Default: [Push Button Phone]

Register Fax Information

Setting Items	Description
Fax Header Own Name Fax No.	Register the machine information to show on the device and output sheet at the destination. Printing the Destination Name, Fax Header, and Standard Message on the Fax Received at the Destination

Setting Items

Description

Fax Header

Own Name

Fax No.

Printing the Destination Name, Fax Header, and Standard Message on the Fax Received at the Destination

IP-Fax Settings

Setting Items	Description
IP-Fax Use Settings	Specify whether to use H.323 and SIP when sending a fax by the IP-Fax function. Default Enable H.323: [Off] Enable SIP: [Off]
H.323 Settings	Specify the IPv4 address or host name of the Gatekeeper, and Own Fax No. Specify the setting when using H.323 for sending a fax by the IP-Fax function.
SIP Settings	Specify the IP address or host name of the SIP server, and the SIP user name. Specify the setting when using SIP for sending a fax by the IP-Fax function.
Register/Change/Delete Gateway	Register, change or delete a VoIP gateway. Register a gateway when routing the communication through the VoIP gateway without using the Gatekeeper or SIP server when sending a fax by the IP-Fax function.
Server Use Settings	Specify whether to use Gatekeeper and SIP server for the IP-Fax function. Default SIP Server: [Do not Use] Gatekeeper: [Do not Use]

Sending Documents by IP-Fax

Security for Email Transmission Results

Setting Items	Description
Security for Email Transmission Results	Specify whether to encrypt and attach a signature to an e-mail sent in the "Email TX Results" function. Default Encryption: [Off] Signature: [Off]

Cloud Fax Settings

Setting Items	Description
Enable Cloud Fax	Specify whether to use the Cloud Fax function. Default: [Off] When you select [On], specify the following items: Sender Email Address Specify the e-mail address of the sender from the Address Book. Domain Name Specify the domain name (up to 97 bytes) that follows "@" when sending documents via Cloud Fax.

Setting Items

Description

Enable Cloud Fax

Specify whether to use the Cloud Fax function.

Default: [Off]

When you select [On], specify the following items:

Sender Email Address
Specify the e-mail address of the sender from the Address Book.
Domain Name
Specify the domain name (up to 97 bytes) that follows "@" when sending documents via Cloud Fax.

Fax Email Account

Setting Items	Description
Account	Specify whether to receive Internet faxes. To receive faxes, specify Email Address, User Name, and Password. When [Auto Specify Sender Name] is set to [On] in [System Settings][Send (Email/Folder)][Email], the e-mail address specified in [Fax Email Account] is set as the sender if you send an Internet Fax without specifying the sender. Default: [Do not Receive]

Destination List per Line

Setting Items	Description
Destination List per Line	Select whether to specify the line for the destination list displayed on the Fax screen. Specify [Off] to display the line selection screen when you press [Fax] to open the Fax screen, and display only the destinations for the selected line as the destination list. Default: [Off] Group Destination Display Style Specify whether to display groups that contain destinations for other lines when [Destination List per Line] is set to [On]. Include Destinations with Selected Line Displays groups that contain one or more destinations for the specified line. When you select such a group while specifying a destination, a confirmation screen is displayed prompting you to select whether to specify only the destination for the specified line in the selected group or cancel selection of the group. Only Destinations with Selected Line Displays only the groups that contain the destinations for the specified line.

Setting Items

Description

Destination List per Line

Select whether to specify the line for the destination list displayed on the Fax screen. Specify [Off] to display the line selection screen when you press [Fax] to open the Fax screen, and display only the destinations for the selected line as the destination list.

Default: [Off]

Group Destination Display Style
Specify whether to display groups that contain destinations for other lines when [Destination List per Line] is set to [On].
- Include Destinations with Selected Line
  Displays groups that contain one or more destinations for the specified line. When you select such a group while specifying a destination, a confirmation screen is displayed prompting you to select whether to specify only the destination for the specified line in the selected group or cancel selection of the group.
- Only Destinations with Selected Line
  Displays only the groups that contain the destinations for the specified line.

G3 FAX Line Connection Check

Setting Items	Description
G3 FAX Line Connection Check	Specify whether to detect if a fax line is connected and display a message on the control panel. The default setting is [Off], but the setting changes automatically to [On] after you send or receive a fax even once. If the setting changes automatically to [On] and you then change it to [Off], the setting will not change automatically to [On] thereafter. Default: [Off]

Setting Items

Description

G3 FAX Line Connection Check

Specify whether to detect if a fax line is connected and display a message on the control panel.

The default setting is [Off], but the setting changes automatically to [On] after you send or receive a fax even once. If the setting changes automatically to [On] and you then change it to [Off], the setting will not change automatically to [On] thereafter.

Default: [Off]

Super G3 Communication Settings

Setting Items	Description
Super G3 Communication Settings	Specify whether to use Super G3 communication on each G3 fax line. Default: [On]

Notification Email Settings

Setting Items	Description
Notification Email Settings	Specify the settings related to e-mail notifications. Reception Notice: Specify whether to respond to Reception Confirmation of an e-mail reception document. Default: [Send] Error Notice on Receiving Email: Specify whether to send an e-mail notification to the sender when an e-mail reception error occurs. Default: [Send] Communication Record Email for Administrator: Specify whether to send communication record e-mails to the administrator. When this item is set to [Send] on machines installed with RICOH Always Current Technology v1.2 or later, you can select from 50, 200 or 1000 History for [The Number of Stored Logs to Send in Notification]. Default: [Do not Send] Various Methods for Receiving Faxes When an Error Is Reported in a Report or E-mail Viewing the History of Sent and Received Faxes

Setting Items

Description

Notification Email Settings

Specify the settings related to e-mail notifications.

Reception Notice: Specify whether to respond to Reception Confirmation of an e-mail reception document.
- Default: [Send]

Error Notice on Receiving Email: Specify whether to send an e-mail notification to the sender when an e-mail reception error occurs.
- Default: [Send]
Communication Record Email for Administrator: Specify whether to send communication record e-mails to the administrator.
When this item is set to [Send] on machines installed with RICOH Always Current Technology v1.2 or later, you can select from 50, 200 or 1000 History for [The Number of Stored Logs to Send in Notification].
- Default: [Do not Send]

Various Methods for Receiving Faxes

When an Error Is Reported in a Report or E-mail

Viewing the History of Sent and Received Faxes

Display Network Error

Setting Items	Description
Display Network Error	Specify whether to display a warning message when an error occurs on the network. Default: [On] When a Message Is Displayed While Using the Fax Function

Setting Items

Description

Display Network Error

Specify whether to display a warning message when an error occurs on the network.

Default: [On]

When a Message Is Displayed While Using the Fax Function

Destination Type Priority

Setting Items	Description
Destination Type Priority	Specify the destination type to give priority when the destination of the type specified for transferring is not registered in the Address Book. Paper Output Priority IP-Fax destination has the highest priority, followed by fax destination, Internet fax destination, e-mail destination and folder destination. Electronic Output Priority Internet fax destination has the highest priority, followed by e-mail destination, folder destination, IP-Fax destination, and fax destination. Default: [Electronic Output Priority] Transferring Received Fax Documents to Another Fax Destination Transferring a Received Fax Document to E-mail Address or Folder Specifying the Action to Perform When Receiving a Fax from Different Senders

Setting Items

Description

Destination Type Priority

Specify the destination type to give priority when the destination of the type specified for transferring is not registered in the Address Book.

Paper Output Priority
IP-Fax destination has the highest priority, followed by fax destination, Internet fax destination, e-mail destination and folder destination.
Electronic Output Priority
Internet fax destination has the highest priority, followed by e-mail destination, folder destination, IP-Fax destination, and fax destination.
Default: [Electronic Output Priority]

Transferring Received Fax Documents to Another Fax Destination

Transferring a Received Fax Document to E-mail Address or Folder

Specifying the Action to Perform When Receiving a Fax from Different Senders