File Transfer

RICOH Always Current Technology updates this function. For details, see List of Newly Added Functions (Release Notes).

This section describes the settings in the [File Transfer] tab under [System Settings].

Introduction of Two Types of Setting Screens (Standard/Classic)

Items	Description
Capture Server IPv4 Address	Although the ScanRouter delivery software is required to use this setting, the ScanRouter delivery software is no longer available and supported.
SMTP Server	Specify whether to use the SMTP server name, port number, or SSL. Enter the Host Name or IPv4 Address in the server name. Default Port Number: [25] SSL: [Off] Configuring the Settings to Send E-mails from the Machine
SMTP Authentication	Specify the user name, e-mail address, and password used for SMTP server authentication and whether to encrypt them. Depending on the SMTP server type, "User Name" must be entered as "user name@realm". Specify the same account as [Administrator Email Address] when you use Internet Fax. Specify "Encryption" as described below according to the Authentication Method of the SMTP server. PLAIN, LOGIN, CRAM-MD5, DIGEST-MD5: Auto CRAM-MD5, DIGEST-MD5: On PLAIN, LOGIN: Off Default: [Off]
POP before SMTP	Specify the authentication information for using POP authentication (POP before SMTP). Specify User Name, Email Address, Password, and Wait Time after Authent. (0-10000 milliseconds). Default: [Off] This user tool is invalid when IPv6 is used.
Reception Protocol	Specify the Reception Protocol for Internet Faxes. Default: [POP3]
POP3 / IMAP4 Settings	Specify the POP3/IMAP4 server name. The specified server information is used for receiving Internet Faxes reception or authentication by POP before SMTP. Enter the Host Name or IPv4 Address in the server name. To encrypt the password, select [Auto] or [On] depending on the POP server settings. On machines installed with RICOH Always Current Technology v1.2 or later, you can set POP3/IMAP4 communication more securely with connection encryption and server certificate verification when [Standard] of the setting screen type is selected. Send (Email/Folder)
Administrator's Email Address	Specify the Administrator's Email Address of the machine. This e-mail address is used as [Sender] for sending an e-mail under the Scanner function or the sender's address of the error notification e-mail. When conducting SMTP authentication for the Internet fax function, this address will appear in the "From:" box.
Email Communication Port	Specify the port number for the POP3/IMAP4 Server used for Internet Fax reception. The POP3 Port Number is used for [POP before SMTP]. Default POP3: [110] IMAP4: [143]
Email Reception Interval	Specify whether to receive Internet faxes automatically. You can also specify the time interval to contact the server (2 to 1440 minutes). Default: [On]: [15 minute(s)]
Max. Reception Email Size	Specify the maximum reception e-mail size for receiving Internet faxes. Default: [2MB]
Email Storage in Server	Specify whether to store received Internet fax e-mails on the server. You can specify to save only when an error occurs. Default: [Off]
Default User Name / Password (Send)	Specify user names and passwords required to authenticate the shared folders when sending the folders using the Scanner function. If Authentication Information is not specified to the folder destination in the Address Book, or when no Authentication Information is specified on the Authentication screen of direct transmission, the Authentication Information specified by Default User Name / Password (Send) is used. You can specify the Authentication Information for SMB protocol and FTP protocol separately. Scanning Documents and Sending the Scanned Data to a Folder
Program / Change / Delete Email Message	Specify an e-mail message to send on the machine. You can register up to 5 entries. Editing the Subject and Message When Sending the Scanned Document by E-mail
Auto Specify Sender Name	Specify whether to specify the [Sender] when sending an e-mail on the machine. When you specify [On], the address specified in [Administrator Email Address] is used as the sender's address if you do not specify the [Sender]. Default: [Off]
Auto Email Notification	Specify whether to send the error notification to the Administrator's Email Address. Default: [On]
Fax Email Account	Specify whether to receive the Internet Fax. To receive the fax, specify Email Address, User Name, and Password. When [Auto Specify Sender Name] is set to [On] in [File Transfer] in [System Settings], the e-mail address specified in [Fax Email Account] is set as the sender if you send an Internet Fax without specifying the sender. Default: [Do not Receive]
Scanner Resend Interval Time	Specify the resend interval when sending to an e-mail address or folder fails (60 to 900 seconds). Default: [300 second(s)] This setting is not valid for the WSD [Scanner (Classic)] function.
Number of Scanner Resends	Specify whether to resend scanned documents when sending to an e-mail address or folder fails. Specify the number of times for resending (1 to 99). Default: [On]: [3 time(s)] This setting is not valid for the WSD [Scanner (Classic)] function.