Applying Encryption and Using a Signature for Enhanced Security When Sending an Internet Fax
To prevent spoofed e-mails and information leaks, you can encrypt or attach a signature to outgoing e-mails and Internet Faxes transmitted from the machine.
Specify the method for applying encryption and attaching a signature using Web Image Monitor in advance.
To use encryption or signature, install the certificate and configure S/MIME on the machine.
Broadcast transmission of an encrypted e-mail cannot be performed. When more than one destination is specified, an individual e-mail is sent per destination in the specified order.
If a certificate has expired while forwarding or routing Internet Faxes or e-mails, an error notification e-mail is sent to the originator or the end receiver.
Specifying Encryption in Web Image Monitor (Settings Screen Type: Standard)
Specify whether to encrypt Internet Faxes and e-mails transmitted in all functions, or encrypt the transmitting documents per destination.
Log in to Web Image Monitor as the administrator.
Click [Address Book] from the [Device Management] menu.
Specify the destination to which to specify the encryption method, and then click [Detail Input]
[Change].
In [Encryption], select whether to specify encryption per function or encrypt documents sent in all functions.
Set Individually
Specify whether to apply encryption for the following in each function in [Fax Features]:
E-mail Transmission Results
Configure the settings in [Detailed Initial Settings]
[Security for Email Transmission Results].Folder Transfer Result Report
Configure the settings in [Reception Settings]
[Folder Transfer Settings][Folder Transfer Result Report].Forwarding
Configure the settings in [Reception Settings]
[Reception File Settings][Action on Receiving File][Forwarding] or [Reception Settings][Register Special Sender][Register/Change/Delete] select the destination [Register] or [Change][Forwarding per Sender].Transferring Received Fax Documents to Another Fax Destination
Transferring a Received Fax Document to E-mail Address or Folder
Specifying the Action to Perform When Receiving a Fax from Different Senders
Distributing e-mails received by SMTP
Configure the settings in [SMTP Reception File Delivery Settings] under the [Reception Settings].
Delivering E-mails Received via SMTP to Another Fax Destination
Sending to the notification destination of Received File
Configure the settings in [Reception Settings]
[Reception File Settings][Action on Receiving File][Store].Sending to the distribution destination of Personal Box
Configure the settings in [Reception Settings]
[Box Setting].Transferring Received Fax Documents to Another Fax Destination
Sending to Receiving Station of Transfer Box
Configure the settings in [Reception Settings]
[Box Setting].Transferring Received Fax Documents to Another Fax Destination
Encrypt All
All Internet Faxes and e-mails sent to this destination are encrypted upon transmission regardless of the settings of each function. When [Encrypt All] is specified, a key mark (
) is displayed on the destination key while selecting a destination in the address book.
Click [OK], and then close the Web browser.
Specifying the Signature in Web Image Monitor (Settings Screen Type: Standard)
Specify whether to attach a signature to an e-mail sent in the fax function and whether to allow configuring attachment of signature per function.
Log in to Web Image Monitor as the administrator.
Click [Configuration] from the [Device Management] menu.
Click [S/MIME] in [Security].
Select whether to attach a signature to e-mails in [When Transferring by Fax], [When Sending Email by Fax] and [When Emailing TX Results by Fax].
Set individually
Specify whether to attach a signature for the following in each function in [Fax Settings]:
E-mail Transmission Results
Configure the settings in [Security for Email Transmission Results] under the [Detailed Initial Settings].
Folder Transfer Result Report
Configure the settings in [Reception Settings]
[Folder Transfer Settings][Folder Transfer Result Report].Forwarding
Configure the settings in [Reception Settings]
[Reception File Settings][Action on Receiving File][Forwarding] or [Reception Settings][Register Special Sender][Register/Change/Delete] select the destination [Register] or [Change][Forwarding per Sender].Transferring a Received Fax Document to E-mail Address or Folder
Transferring Received Fax Documents to Another Fax by Forwarding (Settings Screen Type: Standard)
Specifying the Action to Perform When Receiving a Fax from Different Senders
Distributing e-mails received by SMTP
Configure the settings in [SMTP Reception File Delivery Settings] under the [Reception Settings].
Delivering E-mails Received via SMTP to Another Fax Destination
Sending to the notification destination of Received File
Configure the settings in [Reception Settings]
[Reception File Settings][Action on Receiving File][Store].Configuring the Machine to Store Received Documents (Settings Screen Type: Standard)
Sending to the distribution destination of Personal Box
Configure the settings in [Reception Settings]
[Box Setting].Transferring Received Fax Documents to Another Fax Destination
Sending to Receiving Station of Transfer Box
Configure the settings in [Reception Settings]
[Box Setting].Transferring Received Fax Documents to Another Fax Destination
Do not Use Signatures
Signatures are not attached to all e-mails sent from the fax function.
Use Signatures
Signatures are attached to all e-mails sent from the fax function.
Click [OK], and then close the Web browser.
The machine cannot receive e-mails encrypted using S/MIME. When configuring encryption using S/MIME, check whether receiving such messages is possible at the destinations, forwarding destinations, and distribution destinations.
Specifying Encryption in Web Image Monitor (Settings Screen Type: Classic)
Specify whether to encrypt Internet Faxes and e-mails transmitted in all functions, or encrypt the transmitting documents per destination.
Log in to Web Image Monitor as the administrator.
Click [Address Book] from the [Device Management] menu.
Specify the destination to which to specify the encryption method, and then click [Detail Input][Change].
In [Encryption], select whether to specify encryption per function or encrypt documents sent in all functions.
Set Individually
Specify whether to apply encryption for the following in each function in [Fax Settings]:
E-mail Transmission Results
Configure the settings in [Security for Email TX Results] under the [Initial Settings] tab.
Folder Transfer Result Report
Configure the settings in [Folder Transfer Result Report] under the [Reception Settings] tab.
Forwarding
Configure the settings in the [Reception Settings] tab
[Reception File Settings][Forwarding] or the [Reception Settings] tab [Program Special Sender][Forwarding per Sender]Transferring Received Fax Documents to Another Fax Destination
Transferring Received Fax Documents to Another Fax by Forwarding (Settings Screen Type: Classic)
Specifying the Action to Perform When Receiving a Fax from Different Senders
Distributing e-mails received by SMTP
Configure the settings in [SMTP RX File Delivery Settings] under the [Reception Settings] tab.
Delivering E-mails Received via SMTP to Another Fax Destination
Sending to the notification destination of the stored reception file
Configure the settings in the [Reception Settings] tab
[Reception File Settings][Store].Sending to the distribution destination of Personal Box
Configure the settings in [General Settings] tab
[Box Setting].Transferring Received Fax Documents to Another Fax Destination
Sending to Receiving Station of Transfer Box
Configure the settings in [General Settings] tab
[Box Setting].Transferring Received Fax Documents to Another Fax Destination
Encrypt All
All Internet Faxes and e-mails sent to this destination are encrypted upon transmission regardless of the settings of each function. When [Encrypt All] is specified, a key mark (
) is displayed on the destination key while selecting a destination in the address book.
Click [OK], and then close the Web browser.
Specifying the Signature in Web Image Monitor (Settings Screen Type: Classic)
Specify whether to attach a signature to an e-mail sent in the fax function and whether to allow configuring attachment of signature per function.
Log in to Web Image Monitor as the administrator.
Click [Configuration] from the [Device Management] menu.
Click [S/MIME] in [Security].
Select whether to attach a signature to e-mails in [When Transferring by Fax], [When Sending Email by Fax] and [When Emailing TX Results by Fax].
Set Individually
Specify whether to attach a signature for the following in each function in [Fax Settings]:
E-mail Transmission Results
Configure the settings in [Security for Email TX Results] under the [Initial Settings] tab.
Folder Transfer Result Report
Configure the settings in [Folder Transfer Result Report] under the [Reception Settings] tab.
Forwarding
Configure the settings in the [Reception Settings] tab
[Reception File Settings][Forwarding] or the [Reception Settings] tab [Program Special Sender][Forwarding per Sender]Transferring a Received Fax Document to E-mail Address or Folder
Transferring Received Fax Documents to Another Fax by Forwarding (Settings Screen Type: Classic)
Specifying the Action to Perform When Receiving a Fax from Different Senders
Distributing e-mails received by SMTP
Configure the settings in [SMTP RX File Delivery Settings] under the [Reception Settings] tab.
Delivering E-mails Received via SMTP to Another Fax Destination
Sending to the notification destination of the stored reception file
Configure the settings in the [Reception Settings] tab
[Reception File Settings][Store].Configuring the Machine to Store Received Documents (Settings Screen Type: Classic)
Sending to the distribution destination of Personal Box
Configure the settings in [General Settings] tab
[Box Setting].Transferring Received Fax Documents to Another Fax Destination
Sending to Receiving Station of Transfer Box
Configure the settings in [General Settings] tab
[Box Setting].Transferring Received Fax Documents to Another Fax Destination
Do not Use Signatures
Signatures are not attached to all e-mails sent from the fax function.
Use Signatures
Signatures are attached to all e-mails sent from the fax function.
Click [OK], and then close the Web browser.
The machine cannot receive e-mails encrypted using S/MIME. When configuring encryption using S/MIME, check whether receiving such messages is possible at the destinations, forwarding destinations, and distribution destinations.