User GuideIM 550/600 series

Delivering E-mails Received via SMTP to Another Fax Destination

You can distribute the e-mails received by SMTP on the machine to the destinations specified by the sender. You can specify a fax number or fax destination/group destination in the address book as the destination of delivery.

Important

  • In the following settings, specify SMTP as the reception protocol.

    • Settings screen type: Standard

      [System Settings][Send (Email/Folder)][Email]

    • Settings screen type: Classic

      [System Settings][File Transfer] tab

  • Receiving Internet Fax

Illustration of delivering e-mails received via SMTP
  • For the sender to specify the delivery destinations, the host name of the machine and the fax numbers to deliver the e-mail content must be specified in the destination e-mail address when the e-mail is sent.

  • You can limit the senders to accept.

For the Sender to Specify the Delivery Destinations

Depending on the destinations, send the e-mail to the e-mail address combining the following information:

  • Fax number

  • Registration number in the address book

  • Host name / domain name of the machine

When delivering to a fax number (06556781234)

Format: (destination fax number)@(host name of the machine).(domain name)

Example: fax=06556781234@aaa.abc.co.jp

When delivering to a destination in the address book (registration number: 0000)

Format: fax=#(registration number)@(host name of the machine).(domain name)

Example: fax=#00001@aaa.abc.co.jp

When delivering to a group in the address book (registration number: 0004)

Format: fax=#**(registration number)@(host name of the machine).(domain name)

Example: fax=#**00004@aaa.abc.co.jp

Note

  • The machine behaves differently depending on the type of the destination when the destination specified as the receiver is updated in the Central Address Book Management function.

    • When the destination is a fax, IP-Fax, Internet Fax or e-mail address, it is delivered to the destination before the update.

    • When the destination is a folder, the delivery fails.

Enabling the Delivery Setting (Settings Screen Type: Standard)

Enable the delivery setting in [Fax Settings][Reception Settings][SMTP Reception File Delivery Settings]. You can also register the sender address to accept the request for authorized access and deny requests sent from other senders.

1Press [Settings] on the Home screen.

Operation panel screen illustration

2Press [Fax Settings] on the Settings screen.

Operation panel screen illustration

3Press [Reception Settings][SMTP Reception File Delivery Settings].

4Select [On].

5To register the sender address to accept the delivery requests, enter Email addresses authorized for access.

Press [Home] (Operation panel screen illustration) to finish configuring the settings when not registering the address.

Operation panel screen illustration

6Enter the sender address to authorize.

When an authorized e-mail address is set, e-mail received from addresses that do not match the authorized address is discarded.

For example, the machine behaves as follows when specifying "@aaa.abcd.co.jp".

  • E-mails sent from "eigyo@aaa.abcd.co.jp" are received by SMTP and delivered to the distribution destinations.

  • E-mails sent from "eigyo@aaa.xyz.co.jp" and "aaa@abcd.co.jp" are not received by SMTP, and an error report is not generated.

7Configure [Security] as required.

Specify whether to apply encryption or attach signature to the e-mail received by the machine when the sender of the e-mail is specifying an Internet Fax destination or e-mail address as the destination.

8Press [OK].

9Press [Home] () after specifying the settings.

Enabling the Delivery Setting (Settings Screen Type: Classic)

Enable the delivery setting in [Fax Settings][Reception Settings] tab [SMTP RX File Delivery Settings]. You can also register the sender address to accept the request for authorized access and deny requests sent from other senders.

1Press [Settings] on the Home screen.

Operation panel screen illustration

2Press [Machine Features Settings] on the Settings screen.

Operation panel screen illustration

3Press [Fax Settings][Reception Settings] tab [SMTP RX File Delivery Settings].

Operation panel screen illustration

4Select [On].

5To register the sender address to accept the delivery requests, press [Change] under Email addresses authorized for access.

Press [Home] (Operation panel screen illustration) to finish configuring the settings when not registering the address.

Operation panel screen illustration

6Enter the sender address to authorize.

When an authorized e-mail address is set, e-mail received from addresses that do not match the authorized address is discarded.

For example, the machine behaves as follows when specifying "@aaa.abcd.co.jp".

  • E-mails sent from "eigyo@aaa.abcd.co.jp" are received by SMTP and delivered to the distribution destinations.

  • E-mails sent from "eigyo@aaa.xyz.co.jp" and "aaa@abcd.co.jp" are not received by SMTP, and an error report is not generated.

7Press [OK].

8Configure [Security] as required.

Specify whether to apply encryption or attach signature to the e-mail received by the machine when the sender of the e-mail is specifying an Internet Fax destination or e-mail address as the destination.

9Press [OK].

10Press [Home] (Operation panel screen illustration) after specifying the settings.