User GuideIM 550/600 series

Specifying the Action to Perform When Receiving a Fax from Different Senders

You can specify the action the machine performs when receiving faxes per registered sender (Special Sender).

Overview of Special Sender Settings

Using the Special Sender settings, you can specify the behavior of the machine according to the sender. The reception method specified in the setting other than Special Sender settings is applied when receiving a fax from any other sender.

Example of Forwarding

You can specify Forwarding in the following settings. To perform Forwarding on faxes received from Special Senders, configure the settings as follows:

  • Settings screen type: Standard

    • [Forwarding] in [Action on Receiving File]: [Off]

    • [Forwarding per Sender] in [Register Special Sender]: [On]

  • Settings screen type: Classic

    • [Forwarding] in [Reception File Settings]: [Off]

    • [Forwarding per Sender] in [Program Special Sender]: [On]

Illustration of program special sender

The reception function that can be specified per special sender

Item

Description

Authorized Reception per Sender

Specify whether to limit the senders to accept transmission. You can configure the machine to accept transmissions from Special Senders only or from senders other than Special Senders.

Reception File Print Quantity per Sender

Specify the number of copies of received documents to print per Special Sender.

Forwarding per Sender

Specify the forwarding destination of documents per Special Sender.

Print 2 Sided per Sender

Specify whether to print received faxes on both sides of the output paper per Special Sender.

Memory Lock RX per Sender

Specify whether to apply Memory Lock Reception to received documents per Special Sender. Printing a fax received by Memory Lock Reception requires entering the Memory Lock ID. Register the Memory Lock ID in advance.

Entering the ID Code to Print Received Fax Document

Paper Tray per Sender

Specify the paper tray to print the received document per Special Sender. You can also specify the bypass tray.

Remote Reception Setting per Sender

Specify whether to transfer received faxes to the registered sub-machine per Special Sender.

Sending Faxes via Another Machine (Non-fax Equipped Model)

Special sender list

You can print the list of Special Senders that are registered. This list is useful when checking the setting of each special sender. You can print the list as shown below.

  • Settings screen type: Standard

    Press [Register Special Sender: Print List] in [Fax Settings][Reception Settings][Register Special Sender].

  • Settings screen type: Classic

    Press [Program Special Sender: Print List] in [Fax Settings][Reception Settings] tab.

Note

  • You cannot use the following functions when receiving Internet Faxes:

    • Authorized Reception per Sender

    • Reception File Print Quantity per Sender

    • Memory Lock RX per Sender

  • You cannot use the functions related to Special Sender when receiving an e-mail with a JPEG/PDF file attached.

  • When you delete a destination that is specified as the forwarding destination of the Forwarding per Sender function, "Unprogrammed" is printed in the "Forwarding Destination" column on the special sender list.

  • The machine cannot differentiate between SEP Code Reception documents from special senders.

  • You can check the sender's own name and own fax number using the Records. You can check programmed special senders using the specified sender list.

Specifying the Functions to Use the Settings for a Special Sender (Settings Screen Type: Standard)

1Press [Settings] on the Home screen.

Operation panel screen illustration

2Press [Fax Settings] on the Settings screen.

Operation panel screen illustration

3Press [Reception Settings][Register Special Sender] to display the screen for programming Special Senders.

Operation panel screen illustration

4Specify the functions to apply the settings of Register Special Sender.

Operation panel screen illustration
  • Authorized Reception

    Specify whether to use Authorized Reception. When specifying [On], select whether to not receive faxes from the sender specified in the Authorized Reception per Sender function, or receive only faxes sent from the sender specified in the Authorized Reception per Sender function.

  • Special Reception Function

    Specify whether to use the following functions:

    • Authorized Reception per Sender

    • 2 Sided Print per Sender

    • Reception File Print Quantity per Sender

    • Memory Lock Reception per Sender

    • Forwarding per Sender

    • Paper Tray per Sender

    • Remote Reception Setting per Sender

Configure the functions individually on the [Register/Change] screen for those functions for which [On] is specified.

The setting for each item in the [Reception Settings] is applied to the functions that are set to [Off].

5Press [OK].

6Press [Home] () after specifying the settings.

Specifying the Reception Functions for Each Special Sender (Settings Screen Type: Standard)

After confirming and taking note of the sender name and fax number, register the name and fax number of a Special Sender, and specify the reception functions to configure for each Special Sender.

Note

1Press [Fax] on the Home screen.

Operation panel screen illustration

2Press [Job Status] on the fax screen.

Operation panel screen illustration

3Press [Reception Result] to browse the sender information on the operation panel, or press Records to check the information in the reception report.

Browsing the sender information on the operation panel

  1. Press [Reception Result] and select [Display All] or [Display Specified Period].

  2. Check the "Sender" field.

    Operation panel screen illustration

    Take a note of the sender name, paying attention to the capitalization of the alphabetic characters used for the name.

Viewing the Report for the Sender Information

  1. Press [Print Records], and then select the transmission result to print.

  2. Check the "Sender" column under .

4After checking the information, press [Settings] on the Home screen.

Operation panel screen illustration

5Press [Fax Settings] on the Settings screen.

Operation panel screen illustration

6Press [Reception Settings][Register Special Sender][Register/Change/Delete] to display the screen for programming Special Senders.

7Press [Register].

8Specify the name (Fax Header) or fax number of the sender to register in [Own Name and Fax Number].

Operation panel screen illustration

Be sure to enter the information correctly on the note you have taken in Step 3.

9Specify the condition to match the string in [Conditions].

  • Full Agreement: The machine applies the reception function settings of the Special Sender when the information received from the sender matches with the registered information completely.

  • Partial Agreement: The machine applies the reception function settings of the Special Sender when the information received from the sender matches with the registered information even partially.

10Press the reception function to apply to the Special Sender that is registered and then configure the settings for the function.

Operation panel screen illustration
  • [Forwarding per Sender] becomes invalid when you specify the Special Sender in [Forwarding per Sender] that is the same as that specified in [Memory Lock Reception per Sender].

  • When you select [Same as Action on Receiving File], the setting for each item in [Fax Settings][Reception Settings] is applied.

  • You can enable [Memory Lock Reception per Sender] only when [Register Memory Lock ID] is specified in [Fax Settings][Detailed Initial Settings].

11Press [OK].

12When specifying [Bypass Tray] in [Paper Tray per Sender] for the reception function, specify the size of paper to load on the tray.

  1. Press [Register Special Sender].

    Operation panel screen illustration
  2. Press [Bypass Tray Paper Size], and then select [Regular Size] or [Custom Size].

    When specifying [2 Sided Print per Sender], do not specify [Custom Size] in [Bypass Tray Paper Size].

  3. Specify the size.

13Press [OK].

14Press [Home] () after specifying the settings.

Specifying the Functions to Use the Settings for a Special Sender (Settings Screen Type: Classic)

Configure the setting in [Initial Set Up] under [Program Special Sender].

1Press [Settings] on the Home screen.

Operation panel screen illustration

2Press [Machine Features Settings] on the Settings screen.

Operation panel screen illustration

3Press [Fax Settings][Reception Settings] tab [Program Special Sender] to display the screen for programming Special Senders.

4Press [Initial Set Up].

Operation panel screen illustration

5Specify the functions to apply the settings of Program Special Sender.

Operation panel screen illustration
  • Authorized Reception

    Specify whether to use Authorized Reception. When specifying [On], select whether to not receive faxes from the sender specified in the Authorized Reception per Sender function, or receive only faxes sent from the sender specified in the Authorized Reception per Sender function.

  • Special Reception Function

    Specify whether to use the following functions:

    • Authorized Reception per Sender

    • Print 2 Sided per Sender

    • Reception File Print Quantity per Sender

    • Memory Lock Reception per Sender

    • Forwarding per Sender

    • Paper Tray per Sender

    • Remote Reception Setting per Sender

Configure the functions individually on the [Program / Change] screen for those functions for which [On] is specified.

The setting for each item in the [Reception Settings] tab is applied to the functions that are set to [Off].

6Press [Exit].

7Press [Home] (Operation panel screen illustration) after specifying the settings.

Specifying the Reception Functions for Each Special Sender (Settings Screen Type: Classic)

After confirming and taking note of the sender name and fax number, register the name and fax number of a Special Sender, and specify the reception functions to configure for each Special Sender.

Note

1Press [Fax] on the Home screen.

Operation panel screen illustration

2Press [Job Status] on the fax screen.

Operation panel screen illustration

3Press [Reception Result] to browse the sender information on the operation panel, or press Records to check the information in the reception report.

Browsing the sender information on the operation panel

  1. Press [Reception Result] and select [Display All] or [Display Specified Period].

  2. Check the "Sender" field.

    Operation panel screen illustration

    Take a note of the sender name, paying attention to the capitalization of the alphabetic characters used for the name.

Viewing the Report for the Sender Information

  1. Press [Print Records], and then select the transmission result to print.

  2. Press [Print].

  3. Check the "Sender" column under .

    Reception result sheet illustration

4After checking the information, press [Home] and then press [Settings].

Operation panel screen illustration

5Press [Machine Features Settings] on the Settings screen.

Operation panel screen illustration

6Press [Fax Settings][Reception Settings] tab [Program Special Sender] to display the screen for programming Special Senders.

7Press [Program / Change][Not Programmed,] and then specify the name (Fax Header) or fax number of the sender to register.

Operation panel screen illustration

Be sure to enter the information correctly on the note you have taken in Step 3.

8Specify the condition to match the string.

Operation panel screen illustration
  • Full Agreement: The machine applies the reception function settings of the Special Sender when the information received from the sender matches with the registered information completely.

  • Partial Agreement: The machine applies the reception function settings of the Special Sender when the information received from the sender matches with the registered information even partially.

9Press the reception function to apply to the Special Sender that is registered and then configure the settings for the function.

Operation panel screen illustration
  • [Forwarding per Sender] becomes invalid when you specify the Special Sender in [Forwarding per Sender] that is the same as that specified in [Memory Lock RX per Sender].

  • When you select [Same as Basic Settings], the setting for each item in [Fax Settings][Reception Settings] tab is applied.

  • You can enable [Memory Lock RX per Sender] only when [Program Memory Lock ID] is specified in [Fax Settings][Initial Settings] tab.

10Press [Exit].

11When specifying [Bypass Tray] in [Paper Tray per Sender] for the reception function, specify the size of paper to load on the tray.

  1. Press [Initial Set Up] on the [Program Special Sender] screen.

    Operation panel screen illustration
  2. Press [Bypass Tray Paper Size], and then press [Regular Size] or [Custom Size].

    When specifying [Print 2 Sided per Sender], do not specify [Custom Size] in [Bypass Tray Paper Size].

  3. Specify the size.

12Press [OK].

13Press [Home] (Operation panel screen illustration) after specifying the settings.