User GuideIM 550/600 series

Specifying the Printing Method of the Received Fax Document

There are two types of functions that allow you to print documents received by fax more efficiently while maintaining legibility: those functions that are applied automatically and those that you can specify manually.

Print Functions Performed Automatically

The machine performs one of the following functions to print the received document in the most suitable size and orientation:

Rotating the image when printing (Image Rotation)

When receiving a fax that matches the size of the paper loaded in the paper tray but differs in the its orientation, the machine rotates the image 90 degrees clockwise automatically and prints it.

Illustration of image rotation
  • When a paper tray is specified in [Paper Tray] under [Fax Settings], the machine prints the received fax on the paper fed from the specified tray.

  • Image Rotation will not be performed on documents in B5 size.

Selecting paper according to the size of the received document

The machine selects the paper tray loaded with the paper of same size as the received document and prints it automatically.

  • The machine can receive documents in only two sizes in length in the vertical direction by fax: 210 mm (8.27 inches, A4Landscape) and 257 mm (10.12 inches, B4 JISLandscape). Any documents that are shorter than 210 mm in vertical length are received as documents with a vertical length of 210 mm. The document is received with the same horizontal length as that of the original.

Note

  • You can specify the order paper trays are selected in the following settings when paper of the same size is loaded in more than one tray.

    • Settings screen type: Standard

      [Tray/Paper Settings][Paper Tray Priority][Paper Tray Priority: Fax]

      Tray/Paper Settings

    • Settings screen type: Classic

      [System Settings][Tray Paper Settings] tab [Paper Tray Priority: Fax]

      Tray Paper Settings

Printing a page across multiple sheets of paper or reducing it to fit on a single sheet

When a document that is larger in width than the paper loaded in any of the trays is received, the machine divides the received page and prints it across multiple sheets of paper or reduces and prints it to fit on a single sheet.

  • When the difference in the widths of the paper and received page is greater than 20 mm (0.8 inches)

    The page is divided and printed across multiple sheets. Registration marks (*) are printed in the position where the page was divided, and an area approximately 10 mm (0.4 inches) around the dividing line is printed repeatedly on both sheets.

    Illustration of printing a page across multiple sheets
  • When the difference in the widths of the paper and received page is smaller than 20 mm

    The page is reduced to fit on a single sheet of paper.

    Illustration of reducing a page to fit on a single sheet

Note

  • You can change the settings below. Contact your service representative. The settings enclosed in parentheses are the factory defaults.

    • Reduced print (On)

    • Printing separation marks (On)

    • Overlapping print (On)

    • Overlapping width: select from 4, 10 or 15 mm (10 mm)

    • Recommended size for series print: specify in steps of 5 mm between 5 to 155 mm (when the original length is 20 mm longer than the paper size)

Print Functions Performed Automatically According to the Preconfigured Settings

By specifying the method to print received documents in advance, you can print received documents in a variety of ways.

Printing a multi-page document on both sides of the output paper

When receiving a multi-page document comprising pages of the same size, the machine prints the document on both sides of the paper if paper of the same size is loaded in the machine.

For details about the setting, see the following:

The pages are printed for binding on the left edge and the images on the front and back sides of the paper are printed as follows:

Orientation of the received document

Duplex printing result

Illustration of printing a multi-page document
Illustration of printing a multi-page document

Images are printed in the same orientation on the front and back sides of the paper.

Illustration of printing a multi-page document
Illustration of printing a multi-page document

Images are printed in reverse orientation on the front and back sides of the paper.

Combining and printing a multi-page document of A5Portrait, A4Portrait, 81/2 × 51/2Portrait, or 81/2 × 11Portrait size onto a single page

When receiving two or more pages of the same size (A4Portraitor A4Portrait) subsequently, the machine combines and prints every two pages onto a single sheet of paper as shown below when the paper of the same size and orientation is not loaded in the tray.

  • A document of A5Portraitsize: Reduced and combined side by side on A4Landscapepaper

  • A document of 81/2 × 51/2Portraitsize: Combined and printed side by side on 81/2 × 11Landscapepaper

Illustration of combining and printing a multi-page document

For details about the setting, see the following:

Reducing and printing two pages in a document onto a single page

The machine reduces and prints a page that is normally divided and printed on two sheets of paper onto a single page (Page Reduction).

  • When receiving an A5 sizeLandscapedocument while B6 size paper is loaded but A5Landscapepaper is not available:

    The document is reduced and printed on a single sheet of B6 paper.

  • When receiving a B5 size document while A5 sizeLandscapepaper is loaded but B5 paper is not available:

    The document is reduced and printed on a single sheet of A5Landscapepaper.

  • Print quality may degrade when using this function.

Illustration of reducing and printing two pages

For details about the setting, see the following:

Printing multiple copies for a document

The machine prints the specified number of a received document. If you specify the number of copies you need in advance, you do not have to make copies later.

For details about the setting, see the following:

Printing only on paper of the same size as the received document

The machine prints the received document only when paper of the same size as the document is available in any of the trays (Just size printing). "Add paper." is displayed when paper of the optimal size is not loaded in any of the source trays. Load the appropriate size paper into the source tray.

For details about the setting, see the following:

Printing on paper loaded on the bypass tray

Under normal operation, the machine does not print the received document on paper fed from the bypass tray, but you can configure the machine to print documents received only from a special sender on the paper loaded on the bypass tray.

For details about the setting, see Specifying the Action to Perform When Receiving a Fax from Different Senders.

  • On the bypass tray, you can load paper that cannot be loaded in any of the paper source trays. Specify the paper size to load paper of the size that cannot be detected automatically on the bypass tray.

Printing on Both Sides of Paper When Receiving a Document Comprising Multiple Pages (Settings Screen Type: Standard)

Documents are printed on both sides of the paper when duplex printing is enabled in [Fax Settings][Reception Settings][Reception File Print Settings] and all following conditions are fulfilled:

  • The received documents consists of pages in the same size

  • The paper of the same size as the received document is loaded in one of the paper source trays

  • All pages of the document have been successfully received into the memory of the machine

1Press [Settings] on the Home screen.

Operation panel screen illustration

2Press [Fax Settings] on the Home screen.

Operation panel screen illustration

3Press [Reception Settings][Reception File Print Settings][2 Sided Print].

Operation panel screen illustration

4Select [On].

5Press [OK].

6Press [Home] () after specifying the settings.

Note

  • When you specify duplex printing, pages will also be printed on both sides of paper when printing transmission standby files or stored files.

  • Depending on the orientation of the received document, the vertical orientations on the front and back sides may be reversed.

  • Combine 2 Originals will be disabled when Duplex and Combine 2 Originals are specified at the same.

  • You can print on both sides of paper for documents received from a special sender only.

  • Specifying the Action to Perform When Receiving a Fax from Different Senders

Combining and Printing Pages on One Side of Paper When Receiving a Document Comprising Multiple Pages (Settings Screen Type: Standard)

Configure this function in [Fax Settings][Reception Settings][Reception File Print Settings][Combine Two Originals].

1Press [Settings] on the Home screen.

Operation panel screen illustration

2Press [Fax Settings] on the Settings screen.

Operation panel screen illustration

3Press [Reception Settings][Reception File Print Settings][Combine Two Originals] to display the configuration screen.

Operation panel screen illustration

4Select [On] in [Combine Two Originals].

5Press [OK].

6Press [Home] () after specifying the settings.

Note

  • Combine 2 Originals will be disabled when Duplex and Combine 2 Originals are specified at the same.

Reducing and Printing the Received Document onto a Single Sheet of Paper (Settings Screen Type: Standard)

Configure this function in [Parameter Setting] under [Fax Settings].

1Press [Settings] on the Home screen.

Operation panel screen illustration

2Press [Fax Settings] on the Settings screen.

Operation panel screen illustration

3Press [Detailed Initial Settings][Parameter Setting][Parameter Setting] to display the switch operation screen.

4Select bit number [3] under switch number [10], and change current value to "1".

Operation panel screen illustration

5Press [OK].

6Press [Home] () after specifying the settings.

Note

Printing More than One Copy for a Received Document (Settings Screen Type: Standard)

Configure this function in [Fax Settings][Reception Settings][Reception File Print Settings][Reception File Print Quantity].

1Press [Settings] on the Home screen.

Operation panel screen illustration

2Press [Fax Settings] on the Settings screen.

Operation panel screen illustration

3Press [Reception Settings][Reception File Print Settings][Reception File Print Quantity].

4Specify the number of copies to print, and then press [OK].

5Press [Home] () after specifying the settings.

Note

Printing Only When Paper of the Same Size as the Received Document Is Available (Settings Screen Type: Standard)

Configure this function in [Fax Settings][Reception Settings][Reception File Print Settings][Just Size Printing].

1Press [Settings] on the Home screen.

Operation panel screen illustration

2Press [Fax Settings] on the Settings screen.

Operation panel screen illustration

3Press [Reception Settings][Reception File Print Settings][Just Size Printing] to display the configuration screen.

Operation panel screen illustration

4Select [On] in [Just Size Printing].

5Press [OK].

6Press [Home] () after specifying the settings.

Printing a Received Document from a Special Sender onto Paper on the Bypass Tray (Settings Screen Type: Standard)

Confirm and take note of the destination name and fax number before configuring the settings in [Register Special Sender] of the [Reception Settings] under [Fax Settings].

1Press [Fax] on the Home screen.

Operation panel screen illustration

2Press [Job Status] on the fax screen.

Operation panel screen illustration

3Press [Reception Result] to browse the sender information on the operation panel, or press Records to check the information in the reception report.

Browsing the sender information on the operation panel

  1. Press [Reception Result] and select [Display All] or [Display Specified Period].

  2. Check the "Sender" field.

    Operation panel screen illustration

    Take a note of the sender name, paying attention to the capitalization of the alphabetic characters used for the name.

Viewing the Report for the Sender Information

  1. Press [Print Records], and then select the transmission result to print.

  2. Check the "Sender" column under .

4After checking the information, press [Settings] on the Home screen.

Operation panel screen illustration

5Press [Fax Settings] on the Settings screen.

Operation panel screen illustration

6Press [Reception Settings][Register Special Sender][Register/Change/Delete] to display the screen for programming Special Senders.

7Press [Register].

8Specify the name or fax number of the sender to print the fax received from that sender on the paper loaded on the bypass tray in [Own Name and Fax Number].

Operation panel screen illustration

Be sure to enter the information correctly on the note you have taken in Step 3.

9Specify the condition to match the programmed string in [Conditions].

  • Full Agreement: The machine prints received faxes on paper loaded on the bypass tray when the information received from the sender matches the registered information completely.

  • Partial Agreement: The machine prints received faxes on paper loaded on the bypass tray when the information received from the sender matches the registered information partially.

10Select [Bypass Tray] in [Paper Tray per Sender].

11Press [OK].

12Press [Close].

13Set [Special Reception Function] to [On] on the [Register Special Sender] screen.

14Press [OK].

15Press [Bypass Tray Paper Size] to specify the size of paper to load on the bypass tray.

Operation panel screen illustration

16Press [OK].

17Press [Home] () after specifying the settings.

Note

  • Check the maximum number of sheets that can be loaded and the custom size that can be used on the bypass tray before loading paper on the tray.

  • Recommended Paper Sizes and Types

  • When printing on paper that is smaller than A4, the printing page may be divided or cropped at the edges.

  • When using this function, the Rotate by 180 Degrees function that is available when specifying Image Rotation or Duplex becomes disabled.

Printing on Both Sides of Paper When Receiving a Document Comprising Multiple Pages (Settings Screen Type: Classic)

Documents are printed on both sides of the paper when duplex printing is enabled in [Fax Settings][Reception Settings] tab and all following conditions are fulfilled:

  • The received documents consists of pages in the same size

  • The paper of the same size as the received document is loaded in one of the paper source trays

  • All pages of the document have been successfully received into the memory of the machine

1Press [Settings] on the Home screen.

Operation panel screen illustration

2Press [Machine Features Settings] on the Settings screen.

Operation panel screen illustration

3Press [Fax Settings][Reception Settings] tab [2 Sided Print].

Operation panel screen illustration

4Press [On].

5Press [OK].

6Press [Home] (Operation panel screen illustration) after specifying the settings.

Note

  • When you specify duplex printing, pages will also be printed on both sides of paper when printing transmission standby files or stored files.

  • Depending on the orientation of the received document, the vertical orientations on the front and back sides may be reversed.

  • Combine 2 Originals will be disabled when Duplex and Combine 2 Originals are specified at the same.

  • You can print on both sides of paper for documents received from a special sender only.

  • Specifying the Action to Perform When Receiving a Fax from Different Senders

Combining and Printing Pages on One Side of Paper When Receiving a Document Comprising Multiple Pages (Settings Screen Type: Classic)

Configure this function in [Parameter Setting] under [Fax Settings].

1Press [Settings] on the Home screen.

Operation panel screen illustration

2Press [Machine Features Settings] on the Settings screen.

Operation panel screen illustration

3Press [Fax Settings][Initial Settings] tab [Parameter Setting] to display the switch operation screen.

4Select bit number [1] under switch number [10], and change current value to "1".

Operation panel screen illustration

5Press [OK].

6Press [Home] (Operation panel screen illustration) after specifying the settings.

Note

  • Combine 2 Originals will be disabled when Duplex and Combine 2 Originals are specified at the same.

Reducing and Printing the Received Document onto a Single Sheet of Paper (Settings Screen Type: Classic)

Configure this function in [Parameter Setting] under [Fax Settings].

1Press [Settings] on the Home screen.

Operation panel screen illustration

2Press [Machine Features Settings] on the Settings screen.

Operation panel screen illustration

3Press [Fax Settings][Initial Settings] tab [Parameter Setting] to display the switch operation screen.

4Select bit number [3] under switch number [10], and change current value to "1".

Operation panel screen illustration

5Press [OK].

6Press [Home] (Operation panel screen illustration) after specifying the settings.

Note

Printing More than One Copy for a Received Document (Settings Screen Type: Classic)

Configure this function in [Reception File Print Quantity] of the [Reception Settings] tab under [Fax Settings].

1Press [Settings] on the Home screen.

Operation panel screen illustration

2Press [Machine Features Settings] on the Settings screen.

Operation panel screen illustration

3Press [Fax Settings][Reception Settings] tab [Reception File Print Quantity].

Operation panel screen illustration

4Specify the number of copies to print, and then press [OK].

5Press [Home] (Operation panel screen illustration) after specifying the settings.

Note

Printing Only When Paper of the Same Size as the Received Document Is Available (Settings Screen Type: Classic)

Configure this function in [Parameter Setting] under [Fax Settings].

1Press [Settings] on the Home screen.

Operation panel screen illustration

2Press [Machine Features Settings] on the Settings screen.

Operation panel screen illustration

3Press [Fax Settings][Initial Settings] tab [Parameter Setting] to display the switch operation screen.

4Select bit number [5] under switch number [05], and change current value to "1".

Operation panel screen illustration

5Press [OK].

6Press [Home] (Operation panel screen illustration) after specifying the settings.

Printing a Received Document from a Special Sender onto Paper on the Bypass Tray (Settings Screen Type: Classic)

Confirm and take note of the destination name and fax number before configuring the settings in [Program Special Sender] of the [Reception Settings] tab under [Fax Settings].

1Press [Fax] on the Home screen.

Operation panel screen illustration

2Press [Job Status] on the fax screen.

Operation panel screen illustration

3Press [Reception Result] to browse the sender information on the operation panel, or press Records to check the information in the reception report.

Browsing the sender information on the operation panel

  1. Press [Reception Result] and select [Display All] or [Display Specified Period].

  2. Check the "Sender" field.

    Operation panel screen illustration

    Take a note of the sender name, paying attention to the capitalization of the alphabetic characters used for the name.

Viewing the Report for the Sender Information

  1. Press [Print Records], and then select the transmission result to print.

  2. Press [Print].

  3. Check the "Sender" column under .

    Reception result sheet illustration

4After checking the information, press [Home] and then press [Settings].

Operation panel screen illustration

5Press [Machine Features Settings] on the Settings screen.

Operation panel screen illustration

6Press [Fax Settings][Reception Settings] tab [Program Special Sender] to display the screen for programming Special Senders.

7Press [Program / Change][Not Programmed] and then specify the name or fax number of the sender to print the fax received from that sender on the paper loaded on the bypass tray.

Operation panel screen illustration

Be sure to enter the information correctly on the note you have taken in Step 3.

8Specify the condition to match the programmed string.

  • Full Agreement: The machine prints received faxes on paper loaded on the bypass tray when the information received from the sender matches the registered information completely.

  • Partial Agreement: The machine prints received faxes on paper loaded on the bypass tray when the information received from the sender matches the registered information partially.

9Press [Paper Tray per Sender].

Operation panel screen illustration

10Specify [Bypass Tray] and then press [OK].

11Press [OK].

12Press [Initial Set Up] on the [Program Special Sender] screen.

13Set [Special Reception Function] to [On], and then press [OK].

Operation panel screen illustration

14Press [Bypass Tray Paper Size] to specify the size of paper to load on the bypass tray.

Operation panel screen illustration

15Press [OK].

16Press [Home] (Operation panel screen illustration) after specifying the settings.

Note

  • Check the maximum number of sheets that can be loaded, the size that can be detected automatically, and the custom size that can be used on the bypass tray before loading paper on the tray.

  • Recommended Paper Sizes and Types

  • When printing on paper that is smaller than A4, the printing page may be divided or cropped at the edges.

  • When using this function, the following functions become disabled.

    • Duplex printing.

    • Rotate by 180 Degrees function that is available when specifying Image Rotation or Duplex.