User GuideIM 550/600 series

Overview of the Remote Fax Function

Using the fax function of the main machine, you can send and receive faxes from a device (sub-machine) that does not have a fax function. Use the Remote Fax screen of the sub-machine to send a fax from the main machine, or print the fax received on the main-machine from the sub-machine. This function can be used only between our MFPs.

Illustration of remote fax function

Printing a Received Fax on a Sub-machine

Sending Faxes via Another Machine (Non-fax Equipped Model)

Requirements for Remote Fax function

  • The optional Fax connection unit must be installed in both the main machine and sub-machine.

  • Hard disk drives are installed in both the main- and sub-machines.

  • The machine and sub-machine must be connected via the network.

  • When user authentication is enabled, the same authentication method must be specified on both the main machine and sub-machine.

    Verifying Users to Operate the Machine (User Authentication)

Important

Preparing the Main Machine to use Remote Fax (Settings Screen Type: Standard)

To use the Remote Fax function, register the sub-machine as the remote faxes on the main machine in advance. You can register up to six sub-machines.

1Press [Settings] on the Home screen.

Operation panel screen illustration

2Press [System Settings] on the Settings screen.

Operation panel screen illustration

3Press [Machine][Others][Register/Change/Delete Remote Machine].

4Press [*Not Registered], and then press [Register/Change].

Operation panel screen illustration

5Enter the IP address or hostname of the sub-machine in [IP Address/Host Name] and press [Connection Test].

If you cannot connect, check the message that appears.

When a Message Appears While Using the Fax Function

6Press [OK].

7Press [Home] () after specifying the settings.

Preparing the Sub-machine to Use Remote Fax (Settings Screen Type: Standard)

To use the Remote Fax function, register the main machine as the remote machine on the sub-machine in advance. You can register only one main machine.

1Press [Settings] on the Home screen.

Operation panel screen illustration

2Press [System Settings] on the Settings screen.

Operation panel screen illustration

3Press [Machine][Others][Register/Change/Delete Remote Machine].

4Press [*Not Registered], and then press [Register/Change].

Operation panel screen illustration

When a machine is registered already as the main machine, you cannot select other items that are displayed as [*Not Registered].

5Enter the IP address or hostname of the main machine in [IP Address/Host Name] and press [Connection Test].

If you cannot connect, check the message that appears.

When a Message Appears While Using the Fax Function

6Press [OK].

7Press [Home] () after specifying the settings.

Preparing the Main Machine to use Remote Fax (Settings Screen Type: Classic)

To use the Remote Fax function, register the sub-machine as the remote faxes on the main machine in advance. You can register up to six sub-machines.

1Press [Settings] on the Home screen.

Operation panel screen illustration

2Press [Machine Features Settings] on the Settings screen.

Operation panel screen illustration

3Press [System Settings][Administrator Tools] tab [Program / Change / Delete Remote Machine].

4Press [Program / Change], and then press [*Not Programmed].

Operation panel screen illustration

5Enter the IP address or hostname of the sub-machine in [IP Address / Host Name] and press [Connection Test].

If you cannot connect, check the message that appears.

When a Message Appears While Using the Fax Function

6Press [Exit].

7Press [OK].

8Press [Home] (Operation panel screen illustration) after specifying the settings.

Preparing the Sub-machine to Use Remote Fax (Settings Screen Type: Classic)

To use the Remote Fax function, register the main machine as the remote machine on the sub-machine in advance. You can register only one main machine.

1Press [Settings] on the Home screen.

Operation panel screen illustration

2Press [Machine Features Settings] on the Settings screen.

Operation panel screen illustration

3Press [System Settings][Administrator Tools] tab [Program / Change / Delete Remote Machine].

4Press [Program / Change], and then press [*Not Programmed].

Operation panel screen illustration

When a machine is registered already as the main machine, you cannot select other items that are displayed as [*Not Programmed].

5Enter the IP address or hostname of the main machine in [IP Address / Host Name] and press [Connection Test].

If you cannot connect, check the message that appears.

When a Message Appears While Using the Fax Function

6Press [Exit].

7Press [OK].

8Press [Home] (Operation panel screen illustration) after specifying the settings.

Functions That Can Be Used on the Sub-machine

To use the fax function on the sub-machine, use the Remote Fax screen. Also, the scan settings and some print settings can be specified in [Fax Settings].

Functions that can be used on the [Remote Fax] screen of the sub-machine

You can send and receive a fax from the sub-machine using the function, transmission/reception capability, line type, paper type and functions that are supported on the main machine. Also, you can select a fax destination from the address book of the sub-machine when specifying the fax destination. However, the following limitations apply:

  • Only a G3 line can be selected when sending a fax.

  • The address book of the main machine cannot be used.

  • Immediate Transmission and On Hook function cannot be used.

  • Only two sender names (for print) can be registered as Fax Header in [Fax Settings].

    Sending Faxes via Another Machine (Non-fax Equipped Model)

Functions that can be used on the [Fax Settings] screen of the sub-machine

The functions configured in [Fax Settings] on the sub-machine are applied when sending and receiving faxes on the sub-machine.

Settings screen type: Standard

Function category

Items that can be configured

Scan Settings

Scan Settings

  • Register / Change / Delete Scan Size

  • Wait Time for Next Original: Exposure Glass

Reception Settings

Reception Settings (Standard)

  • 2 Sided Print

  • Paper Tray

  • Just Size Printing

Detailed Initial Settings

Detailed Initial Settings

  • Parameter Setting

    You can configure the following functions. Do not change the value of the switches that are not shown below:

    • Switch 05, bit 7: Show warning when paper runs out on any of the paper trays

    • Switch 11, bit 2: Detect blank original

    • Switch 14, bit 3: Reset the settings when switching function

    • Switch 15, bit 2, 1, 0: Specify the paper tray to use when the paper source tray is set

    • Switch 15, bit 5: Fix the paper source tray

    • Switch 17, bit 2: Apply the function to prevent transmission to the wrong destination when performing Broadcast Transmission

    • Switch 17, bit 3: Reset the settings after scanning the original

    • Switch 37, bit 6: Sound a beep on the machine when printing a received document is finished on the sub-machine

  • Register Fax Information (Fax Header)

Others

Others (Fax Settings)

  • Quick Operation Key (1-3)

    You can register the following:

    Fax Header Print, Transmission File Status, Reception File Status, Communi. Result Rep.

  • Switch Title

  • Search Destination

Settings screen type: Classic

Function category

Items that can be configured

General Setting

General Settings (Fax Settings)

  • Quick Operation Key (1-3)

    You can register the following:

    Fax Header Print, Transmission File Status, Reception File Status, Records

  • Switch Title

  • Search Destination

Scan Settings

Scan Settings (Fax Settings)

  • Program / Change / Delete Scan Size

  • Wait Time for Next Orig.: Exposure Glass

Reception Settings

Reception Settings

  • Duplex Print

  • Paper Tray

Initial Settings

Initial Settings (Fax Settings)

  • Parameter Setting

    You can configure the following functions. Do not change the value of the switches that are not shown below:

    • Switch 05, bit 5: Print only on paper specified with the highest priority

    • Switch 05, bit 7: Show warning when paper runs out on any of the paper trays

    • Switch 11, bit 2: Detect blank original

    • Switch 14, bit 3: Reset the settings when switching function

    • Switch 15, bit 2, 1, 0: Specify the paper tray to use when the paper source tray is set

    • Switch 15, bit 5: Fix the paper source tray

    • Switch 17, bit 2: Apply the function to prevent transmission to the wrong destination when performing Broadcast Transmission

    • Switch 17, bit 3: Reset the settings after scanning the original

    • Switch 19, bit 0: Enable Tray Shift

    • Switch 37, bit 6: Sound a beep on the machine when printing a received document is finished on the sub-machine

  • Program Fax Information (Fax Header)

  • Menu Protect

Note

  • You cannot use the functions that the main-machine does not support.

Reports that can be checked on Remote Fax

You can print the reports below on the sub-machine. However, those may not be printed depending on the settings on the main machine.

  • Communication Result Report

  • Communication Failure Report

  • Error Report

  • Power Off Report