Send Settings (Scanner Settings)

This section describes the settings in the [Send Settings] menu under [Scanner Settings].

Introduction of Two Types of Setting Screens (Standard/Classic)

Setting Items	Description
Compression (Black & White)	Select whether to compress the data of an original scanned in black and white. By compressing the data, you can reduce the time required to send it. Default: [On]
Compression Method (Black & White)	Specify the compression method. Default: [MMR]
Compression (Gray Scale / Full Color)	Select whether to compress the data of an original scanned in multi-level (gray scale or full color). When applying compression, specify the compression level among 5 levels. A lower compression level improves the image quality, but the time required for sending the data becomes longer. Default: [On]: (Compression Level 4) The compression ratio becomes higher as the number increases.
Compression Method for High Compression PDF	Specify the compression method to use in High Compression PDF files. Default: [JPEG], Text Image: [JBIG2]
High Compression PDF Level	Specify the compression level of High Compression PDF files. Default: [Standard]
OCR Scanned PDF: Blank Page Sensitivity	Specify the level of detecting blank pages when creating a text embedded PDF from five levels. In Sensitivity Level 1, only a page that is completely white is detected as blank. In Sensitivity Level 5, a page is detected as blank even when some smears or dust appear on the page. Default: (Sensitivity Level 2)
Max. Email Size	Specify the maximum size of a file that can be attached to an e-mail when sending the scanned data by e-mail. When selecting [On], specify the upper limit of the file size between 128 and 102,400KB. Use this setting and specify a size accordingly when the SMTP server to use has a restriction imposed on the size of e-mails. Default: [On]: 2048 KB (2 MB)
Divide & Send Email	Select whether to divide an image that exceeds the file size specified in [Maximum Email Size] and send the data by attaching the divided parts to multiple e-mails. Yes (per max. size) A file is divided at the file size specified in [Maximum Email Size] regardless of the page separation. Specify the maximum number to divide the file to send into between 2 and 500. Yes (per page) A file is divided for each page so that the file size stays below the upper limit when sending a PDF/TIFF file with multiple pages. Off The machine scans an original and pauses scanning when the size of the scanned data reaches the maximum size. You can select whether to send the data up to the page that is already scanned or discard the scanned data. Default: [Yes (per Page)]: (Max. Number of Divisions=5)
Insert Additional Email Info	Select whether to insert additional information (subject, scan date, and the administrator's e-mail address) into the e-mail message. On Select Language to insert additional information. Off Only the message specified on the scanner screen is entered as the e-mail message. Default: [On]: [English]
No. of Digits for Single Page Files	Specify the number of digits in the number that is appended to the name of files with a single page. Default: [4 Digits]
Default Email Subject	Specify the subject that is given to an e-mail when a subject is not specified on the scanner screen. Default: [Host Name] The host name specified in [System Settings][Interface Settings] tab [Host Name] is used as the subject. Editing the Subject and Message When Sending the Scanned Document by E-mail
File Emailing Method	Specify the method when sending the scanned data in an e-mail. Attach to Email The scanned data is attached to an e-mail. Send URL Link The scanned data is stored in the machine and the URL of the stored data is sent in an e-mail. Auto Detect: The scanned data is attached to an e-mail when the size of the outgoing e-mail is smaller than the setting specified in [Maximum Email Size]. When the size exceeds the limit, the data is sent as an URL link. The data is sent as an URL if the e-mail with the data attached exceeds 100 MB even when the upper limit is not specified on the size of an e-mail. To use this function, select [On] in [Download File Directly From URL Link]. General Settings (Scanner Settings) Set by User Select this to specify the method from [Attach to Email], [URL Link], [Auto Detect] every time you send data on the scanner screen. To use this function, select [On] in [Download File Directly From URL Link]. General Settings (Scanner Settings) Default: [Attach to Email]
URL File Storage Period	Specify the storage period to retain the scanned data that is sent as an URL in the e-mail (1-168 hours). The data is deleted automatically after the specified period has passed. This setting can be specified when [On] is specified in [Download File Directly From URL Link]. General Settings (Scanner Settings) Default: [24 hours]