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How to Use the [Document Server] Screen

You can organize documents stored in the Document Server in folders.

You can view a list of the documents in a folder by touching the folder key.

Folder list screen

Operation panel screen illustration numbered callout illustration

File list screen

Operation panel screen illustration numbered callout illustration

  1. Operational status and messages

    Displays operational status and messages.

  2. [No.], [Folder Name], and [Created Date/Time]

    Press the item to sort the folders. Select the same item once more for a reverse sort.

  3. [New Folder]

    Press to create a new folder.

  4. [Edit Folder]

    Press to change the folder name or password, or to delete the folder.

  5. Folder keys

    Press to display the list of stored files in the folder. If a password has been specified for a folder, a lock icon Operation panel screen illustration appears to the left of the folder name.

  6. Keys for searching for folders

    You can search for folders by number or name.

  7. List and Thumbnails

    Displays keys for switching the display between list and thumbnails.

  8. [User Name], [File Name], and [Date]

    Press the item to sort the files. Select the same item once more for a reverse sort.

  9. [Up One Level]

    Press to display the list of folders.

  10. Page, Quantity, and Print

    Displays the number of originals stored in memory, number of sets to be printed, and prints made.

  11. Operation keys

    Press to operate stored files.

    If the file you want to select is not displayed in the list, press [Up arrow key] or [Down arrow key] to scroll the screen.

  12. Icons

    Displays an icon that indicates the function and color mode used to store the document. If a password has been specified for a file, a lock icon Operation panel screen illustration appears to the left of the user name for the file.

    The following icons appear in the list of the Document Server to indicate the function and color mode used to store a document. On Type 2 and Type 4 machines, a plus sign appears over the color mode icon if a document contains special colors.

    Function

    Icon

    Copier

    Operation panel screen illustration

    Printer

    Operation panel screen illustration

    Color mode

    Icon

    Full color

    Operation panel screen illustration

    Black and white

    Operation panel screen illustration

  13. To Scanning Screen

    Press to display scanning screen.

  14. Keys for searching for files

    You can search for documents by user name or file name.

[Thumbnail] screen

In thumbnail view, reduced versions of the stored documents are displayed. This is useful for checking a document's content on the file list screen.

Operation panel screen illustration

Note