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This section describes how to specify access permissions for stored files.
You can specify who is allowed to access stored scan files and files stored in Document Server.
This prevents activities such as printing or sending of stored files by unauthorized users.
You can also specify which users can change or delete stored files.
For details about the optional units required for this function, see "Functions Requiring Optional Configurations", Getting Started.
To limit the use of stored files, you can specify 4 types of access permissions.
Types of access permission
Access permission |
Description |
|---|---|
Read-only |
You can check the content of and information about stored files, print and send the files. |
Edit |
You can change the print settings for stored files. This includes permission to view files. |
Edit / Delete |
You can delete stored files. This includes permission to view and edit files. |
Full Control |
You can specify the user and access permission. This includes permission to view, edit, and edit / delete files. |
Password for stored files
Passwords for stored files can be specified by the file administrator or owner. You can enhance protection against the unauthorized use of files. For details about assigning a password to a stored file, see Specifying Passwords for Stored Files.
Even if user authentication is not set, passwords for stored files can be set.
Files can be stored by any user who is allowed to use Document Server, copy function, scanner function, fax function or printer function.
Using Web Image Monitor, you can check the content of stored files. For details, see Web Image Monitor Help.
The default access permission for the owner is "Read-only". You can also specify the access permission.
The file administrator not only configures access permissions, but can also delete stored files. For details on the methods of deleting documents, see "Deleting Stored Documents", Copy/ Document Server.
