Checking the Fax Transmission and Reception Result (Records)
You can confirm the fax transmission and reception result in the records.
Records 
(mainly Europe and Asia)
This section explains the items printed in the records.
Printing date
Shows the date and time the report was printed.
Programmed fax header
Shows the sender name programmed for printing.
Date
Shows the transmission or reception date.
Time
Shows the transmission or reception start time.
Other end
For fax transmissions
Shows the fax number entered or the name registered in the Address Book.
For fax receptions
Shows the name or fax number registered in the sender's machine.
For Internet Fax/e-mail transmissions
Shows the e-mail address or name registered in the Address Book.
At time of broadcasting transmission, it shows the number of destinations after the e-mail addresses or names of destination.
When documents are transmitted from the computer to the machine, "--LAN-Fax -->" appears. To check whether or not the documents have been sent to the receiver, check the result column of the same File No.
For Internet Fax/e-mail receptions
Shows the e-mail address of the sender.
For IP-Fax transmissions and receptions
Shows the IP-Fax destination or name registered in the Address Book. The fax destination details appear on the reception report.
For folder transmissions
Shows the name registered in the Address Book.
For Cloud Fax transmissions
Shows the e-mail address of the destination.
When documents are transmitted from the computer to the machine, "--LAN-Fax -->" appears. To check whether or not the documents have been sent to the receiver, check the result column of the same File No.
For Cloud Fax receptions
Shows the e-mail address of the sender.
Communication mode
For fax transmissions and receptions
After the line type, "T" for outgoing faxes or "R" for incoming faxes, and the communication mode appear in alphabetical letters or symbols.
For Internet Fax/e-mail transmissions and receptions
After
(e-mail mark), "T" for outgoing e-mail or "R" for incoming e-mail, and the communication mode appear in alphabetical letters or symbols. Documents sent from Internet Fax destinations are received by Internet Fax, and documents sent from e-mail destinations are received by Mail to Print. For faxes received by e-mails to print, "S" is always printed to indicate the standard resolution, regardless of the actual resolution. "Q" indicates outgoing e-mail for which a Reception Notice is set in [TX Mode], whereas "A" indicates reception notice e-mail.For IP-Fax transmissions and receptions
After
(IP-Fax mark), "T" for outgoing faxes or "R" for incoming faxes, and the communication mode appear in alphabetical letters or symbols.For folder destinations
After
(folder mark) and "T" for outgoing faxes, the communication mode appears in alphabetical letters or symbols.For Cloud Fax destinations
After
(Cloud Fax mark), "T" for outgoing faxes or "R" for incoming faxes, and the communication mode appear in alphabetical letters or symbols.
Communication time
Shows time taken for transmissions or receptions.
Number of pages
Shows the number of pages transmitted or received. For faxes received by e-mails to print, "P. 1" is always printed, regardless of the actual number of pages.
Communication result
Shows the result of transmissions or receptions.
OK: All pages were properly transmitted or received. When Reception Notice is activated using [TX Mode], receipt of Reception Notice is shown. The results of received documents that were routed are preceded by "
".--: The Internet Fax, e-mail, or Cloud Fax document was sent to the mail server programmed in this machine. (However, this does not mean the e-mail was delivered.) When using LAN-Fax, the results of communication from a computer to this machine are shown.
E: A communication error occurred. For faxes received by e-mails to print, "Error" is printed if the machine cannot print files in the received format, or the JPEG/PDF file attached to an e-mail cannot be printed because of an authentication error or data error.
D: Power was disconnected during communication. Not all fax documents were transmitted.
User name
Shows the sender's name.
File number
Shows file management numbers.
For fax transmission, you can change the information shown under "Destination" to the fax number or name registered in the destination machine using the User Parameter (switch 06, bit 0) on the Fax Features menu. For details, see Parameter Settings.
Records 
(mainly North America)
This section explains the items printed in the records.
Printing date
Shows the date and time the report was printed.
Programmed fax header
Shows the sender name programmed for printing.
Date
Shows the transmission or reception date.
Time
Shows the transmission or reception start time.
Other end
For fax transmissions
Shows the fax number entered or the name registered in the Address Book.
For fax receptions
Shows the name or fax number registered in the sender's machine.
For Internet Fax/e-mail transmissions
Shows the e-mail address or name registered in the Address Book.
At time of broadcasting transmission, it shows the number of destinations after the e-mail addresses or names of destination.
When documents are transmitted from the computer to the machine, "--LAN-Fax -->" appears. To check whether or not the documents have been sent to the receiver, check the result column of the same File No.
For Internet Fax/e-mail receptions
Shows the e-mail address of the sender.
For IP-Fax transmissions and receptions
Shows the IP-Fax destination or name registered in the Address Book. The fax destination details appear on the reception report.
For folder transmissions
Shows the name registered in the Address Book.
For Cloud Fax transmissions
Shows the e-mail address of the destination.
When documents are transmitted from the computer to the machine, "--LAN-Fax -->" appears. To check whether or not the documents have been sent to the receiver, check the result column of the same File No.
For Cloud Fax receptions
Shows the e-mail address of the sender.
Communication mode
For fax transmissions and receptions
After the line type, "T" for outgoing faxes or "R" for incoming faxes, and the communication mode appear in alphabetical letters or symbols.
For Internet Fax/e-mail transmissions and receptions
After
(e-mail mark), "T" for outgoing e-mail or "R" for incoming e-mail, and the communication mode appear in alphabetical letters or symbols. Documents sent from Internet Fax destinations are received by Internet Fax, and documents sent from e-mail destinations are received by Mail to Print. For faxes received by e-mails to print, "S" is always printed to indicate standard resolution, regardless of the actual resolution. "Q" indicates outgoing e-mail for which a Reception Notice is set in [TX Mode], whereas "A" indicates reception notice e-mail.For IP-Fax transmissions and receptions
After
(IP-Fax mark), "T" for outgoing faxes or "R" for incoming faxes, and the communication mode appear in alphabetical letters or symbols.For folder destinations
After
(folder mark) and "T" for outgoing faxes, the communication mode appears in alphabetical letters or symbols.For Cloud Fax destinations
After
(Cloud Fax mark), "T" for outgoing faxes or "R" for incoming faxes, and the communication mode appear in alphabetical letters or symbols.
Communication time
Shows time taken for transmissions or receptions.
Number of pages
Shows the number of pages transmitted or received. For faxes received by e-mails to print, "P. 1" is always printed, regardless of the actual number of pages.
Communication result
Shows the result of transmissions or receptions.
OK: All pages were properly transmitted or received. When Reception Notice is activated using [TX Mode], receipt of Reception Notice is shown. The results of received documents that were routed are preceded by "
".--: The Internet Fax, e-mail, or Cloud Fax document was sent to the mail server programmed in this machine. (However, this does not mean the e-mail was delivered.) When using LAN-Fax, the results of communication from a computer to this machine are shown.
E: A communication error occurred. For faxes received by e-mails to print, "Error" is printed if the machine cannot print files in the received format, or the JPEG/PDF file attached to an e-mail cannot be printed because of an authentication error or data error.
D: Power was disconnected during communication. Not all fax documents were transmitted.
User name
Shows the sender's name.
File number
Shows file management numbers.
For fax transmission, you can change the information shown under "Destination" to the fax number or name registered in the destination machine using the User Parameter (switch 06, bit 0) on the Fax Features menu. For details, see Parameter Settings.