Forwarding Received Documents

A fax number, Internet Fax address, IP-Fax destination, or folder address can be set as a forwarding destination.

If an e-mail address is programmed as the destination, documents received are forwarded as e-mail.

If you would like the machine to forward received documents to a particular destination according to the sender, specify the Forwarding destination for each sender under Fax Features, Administrator Tools, Program Special Sender. Documents from other senders are forwarded to the default Forwarding destination specified for this function. For details about Program Special Sender, see “Program Special Sender”.

You can select whether the machine prints out the documents it forwards with User Parameter (switch 11, bit 6) in the Fax Features menu. For details, see “Parameter Settings”.

You can set whether or not the Folder Transfer Result Report is transmitted to the specified e-mail address if folders are programmed as the forwarding destinations to which documents are sent from all senders or Special Senders. For details, see “Administrator Tools”.

The Fax Features menu provides a user parameter setting (switch 32, bit 0) that allows you to select a priority order for alternative destinations for sent documents. When this parameter is set, if the specified receiver is a group destination that includes an address not registered for the specified transmission type, the document is routed to an alternative destination.

User Parameters (switch 37, bit 4) on the Fax Features menu allows you to include the sender's name in the names of files sent to folders. For details, see “Parameter Settings”.

Garbling of the file name and data loss can result if the receiver's operating system cannot accept certain characters in file names. To prevent this, use User Parameters (switch 37, bit 5) to limit the file names to plain characters only. For details, see “Parameter Settings”.

If you limit file names to plain characters only but errors still occur, disable display of the sender's name in the file name of documents forwarded to folders.

Using the User Parameters (switch 38, bit 7-0 and switch 39, bit 7-0) on the Fax Features menu, you can specify the number of fax resend attempts and the interval between them. These settings become useful when the receiver is a folder destination and the connection to the destination computer fails. For details, see “Parameter Settings”.

For the maximum number of destinations you can program in a group, see “Maximum Values”.