Administrator Tools

Prints a Journal. Up to 50 of the latest results of transmission/reception results can be checked on this machine.

You can also print the journal using the [Job Information] key.

Use this function to print the transmission standby file list.

You can also print the transmission standby file list using the [Job Information] key.

Checks the transmission and reception on the display.

When you switch Memory Lock on, received documents are stored in memory and not printed automatically. When a document is received in the Memory Lock mode, the Receiving File indicator blinks. To print this document, enter the Memory Lock ID. A user without the ID cannot print the document. This prevents unauthorized users from accessing the document.

To use Memory Lock, program the Memory Lock ID, and then switch Memory Lock on.

To store incoming documents from Special Senders only in Memory Lock, program each sender with “Program Special Sender”.

This function cannot be used with Internet Fax or Mail to Print.

The default setting is Off.

1. Select [Fax Features] using [] or [], and then press the [OK] key.

2. Select [Administrator Tools] using [] or [], and then press the [OK] key.

3. Select [Memory Lock] using [] or [], and then press the [OK] key.

4. Select [On] using [] or [], and then press the [OK] key.

5. Press the [User Tools/Counter] key.

Specify whether or not received fax documents are to be forwarded to a programmed receiver.

The default setting is Off.

For details about Forwarding, see “Forwarding”.

When a folder is included in the forwarding destination or the forwarding destination by special sender, the specified destination will be notified of the results of forwarding.

To forward to two or more destinations, specify group destination. For details about how to specify group destination, see “Registering a Names to a Group”, Network and System Settings Guide.

Even if the Folder Transfer Result Report is not successfully transmitted, the report is not printed on this machine.

The default setting is Do not E-mail.

1. Select [Fax Features] using [] or [], and then press the [OK] key.

2. Select [Administrator Tools] using [] or [], and then press the [OK] key.

3. Select [Folder TX Result Report] using [] or [], and then press the [OK] key.

4. Select [E-mail] using [] or [], and then press the [OK] key.

5. Search and select a receiver using the Quick Dial keys or the [Search Destination] key, and then press the [OK] key.

6. Press the [User Tools/Counter] key.

Parameter Setting allows you to customize various settings to suit your needs. To change function settings, set the Parameter Switches. For details, see “Parameter Settings”.

Program/Change/Delete Special Senders, perform initial setup, and print the Special Sender List. You can set functions for each sender if Special Senders are preprogrammed. For details, see “Program Special Sender”.

Program a Memory Lock ID to be entered before printing documents when the Memory Lock function is activated.

Preprogram the ID when you set “Memory Lock” and “Program Special Sender”-“Memory Lock”.

1. Select [Fax Features] using [] or [], and then press the [OK] key.

2. Select [Administrator Tools] using [] or [], and then press the [OK] key.

3. Select [Program Memory Lock ID] using [] or [], and then press the [OK] key.

4. Enter the ID using the number key, and then press the [OK] key.

   A Memory Lock ID can be any four-digit number, except 0000.

   If you make a mistake, press the [Clear/Stop] key before pressing the [OK] key, and then enter again.

5. Press the [User Tools/Counter] key.

For details about printing a file received with Memory Lock, see “Printing a File Received with Memory Lock”.

Use this function to select a line type.

Dial and Push lines are available for selection.

This function is not available in some areas.

1. Select [Fax Features] using [] or [], and then press the [OK] key.

2. Select [Administrator Tools] using [] or [], and then press the [OK] key.

3. Select [Select Dial/Push Phone] using [] or [], and then press the [OK] key.

4. Select [Push Phone] or [Dial Phone (10PPS)] using [] or [], and then press the [OK] key.

5. Press the [User Tools/Counter] key.

You need to make the following settings for the G3 Analog Line before you connect the machine to a standard G3 analog line.

• When your machine is connected through a PABX, set to Extension. If it is connected directly to the telephone network, set to Outside.

  The default setting is Outside.

• Outside Access No.

  Use this setting if your machine is connected to a PABX that requires you to dial a certain number such as “0” followed by a pause to connect to the outside line. By programming “0” as the Outside Access No., a pause will be inserted automatically after the “0” when dialing.

1. Select [Fax Features] using [] or [], and then press the [OK] key.

2. Select [Administrator Tools] using [] or [], and then press the [OK] key.

3. Select [G3 Analog Line] using [] or [], and then press the [OK] key.

4. Select [Extension/Outside] using [] or [], and then press the [OK] key.

5. Select [Extension] or [Outside] using [] or [], and then press the [OK] key.

6. Select [Outside Access No.] using [] or [], and then press the [OK] key.

7. Enter the Outside Access No. using the number key, and then press the [OK] key.

   You can program the number up to two digits.

   If you make a mistake, press the [Clear/Stop] key, and then enter again.

8. Press the [User Tools/Counter] key.

If the printer has stopped functioning or run out of toner or paper, you can transfer the files in facsimile memory to another machine for printing. Note that this function forwards all documents that are stored in memory, including files that were received with Memory Lock. Use this function only in emergencies. For details, see “Memory File Transfer”.

If your machine has a problem, a service representative can perform various diagnostic tasks over the telephone line from the service station to try to find out what is wrong with your machine. The service representative can also use RDS to change some of your machine's settings if you request it. When the machine is shipped, this feature is turned on.

Using Menu Protect, you can prevent unauthenticated users from changing the User Tools.

For details, consult your administrator.