Send (Email/Folder)

RICOH Always Current Technology updates this function. For details, see List of Newly Added Functions (Release Notes).

This section describes the settings in [Send (Email/Folder)] under [System Settings].

Email

Setting Items	Description
SMTP Server	Enter the Host Name or IPv4 Address in the server name. Specify whether to use the secure connection (SSL) or the port number. Default Use Secure Connection (SSL): [Off] Port Number: [25] Configuring the Settings to Send E-mails from the Machine
SMTP Authentication	Specify whether to enable or disable SMTP authentication. Default: [Off] When you select [On], specify the following authentication information: User Name Enter the user name used for SMTP authentication. Depending on the SMTP server type, "User Name" must be entered as "user name@realm". When you use the Internet Fax function, specify the same account as Administrator's Email Address. Email Address Enter the e-mail address of the SMTP authentication user. Password Enter the password used for SMTP authentication. Encryption Specify "Encryption" as described below according to the authentication method of the SMTP server. PLAIN, LOGIN, CRAM-MD5, DIGEST-MD5: [Auto] CRAM-MD5, DIGEST-MD5: [On] PLAIN, LOGIN: [Off]
POP before SMTP	Specify whether to enable or disable POP authentication (POP before SMTP). Default: [Off] When you select [On], specify the following authentication information: Wait Time after Authentication Specify the waiting time before connecting to an SMTP server after POP3 server authentication. Enter a value between 0 and 10,000 milliseconds. User Name Enter the user name used for POP3 server authentication. Email Address Enter the e-mail address of the POP3 server authentication user. Password Enter the password used for POP3 server authentication. Before specifying [POP before SMTP], you must specify [POP3/IMAP4 Settings] and [Email Communication Port].
Reception Protocol	Specify the Reception Protocol for the Internet Fax function. Default: [POP3]
POP3/IMAP4 Settings	Specify the POP3/IMAP4 server name. The specified server information is used for Internet fax reception or authentication by POP before SMTP. Enter the Host Name or IPv4 Address in the server name. To encrypt the password, select [Auto] or [On] depending on the POP server settings. You can select [SSL/TLS] or [STARTTLS] for encrypting the POP3/IMAP4 connection when receiving an e-mail or authenticating in POP before SMTP. You can also verify the server certificate. You can use this function in the machines installed with RICOH Always Current Technology v1.2 or later.
Administrator's Email Address	Specify the Administrator's Email Address of the machine. This e-mail address is used as [Sender] for sending an e-mail under the Scanner function or the sender's address of the error notification e-mail. When conducting SMTP authentication for the Internet Fax function, this address will appear in the "From:" box.
Email Communication Port	Specify the port number for the POP3/IMAP4 Server used for Internet fax reception. The POP3 Port Number is used for [POP before SMTP]. Default POP3: [110] IMAP4: [143]
Email Reception Interval	Specify whether to receive Internet faxes automatically. You can also specify the time interval to contact the server (2 to 1440 minutes). Default: [On], [15] minute(s)
Maximum Reception Email Size	Specify the maximum reception e-mail size for receiving Internet faxes (1–50 MB). The e-mail whose size is over 4 MB can be received when the machine is equipped with additional fax memory. Default: [2] MB
Email Storage in Server	Specify whether to store received Internet fax e-mails on the server. You can specify to save only when an error occurs. Default: [Off]
Register/Change/Delete Email Message	Specify an e-mail message to send on the machine. You can register up to 5 entries. Editing the Subject and Message When Sending the Scanned Document by E-mail
Auto Specify Sender Name	Specify whether to specify the [Sender] when sending an e-mail on the machine. When you specify [On], the address specified in [Administrator's Email Address] is used as the sender's address if you do not specify the [Sender]. Default: [Off]

Folder

Setting Items	Description
Default User Name/Password (Send)	Specify user names and passwords required to authenticate the shared folders when sending the folders using the Scanner function. If authentication information is not specified to the folder destination in the Address Book, or when no authentication information is specified on the Authentication screen of direct transmission, the authentication information specified by Default User Name/Password (Send) is used. You can specify the authentication information for SMB protocol and FTP protocol separately. Scanning Documents and Sending the Scanned Data to a Folder

Setting Items

Description

Default User Name/Password (Send)

Specify user names and passwords required to authenticate the shared folders when sending the folders using the Scanner function. If authentication information is not specified to the folder destination in the Address Book, or when no authentication information is specified on the Authentication screen of direct transmission, the authentication information specified by Default User Name/Password (Send) is used.

You can specify the authentication information for SMB protocol and FTP protocol separately.

Scanning Documents and Sending the Scanned Data to a Folder