Send (Email/Folder)
This section describes the settings in [Send (Email/Folder)] under [System Settings].
How to Use the Settings Screen
Setting Items | Description |
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SMTP Server | Enter the Host Name or IPv4 Address in the server name. Specify whether to use the secure connection (SSL) or the port number.
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SMTP Authentication | Specify whether to enable or disable SMTP authentication.
When you select [On], specify the following authentication information:
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POP before SMTP | Specify whether to enable or disable POP authentication (POP before SMTP).
When you select [On], specify the following authentication information:
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Reception Protocol | Specify the Reception Protocol for the Internet Fax function.
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POP3/IMAP4 Settings | Specify the POP3/IMAP4 server name. The specified server information is used for Internet fax reception or authentication by POP before SMTP. Enter the Host Name or IPv4 Address in the server name. To encrypt the password, select [Auto] or [On] depending on the POP server settings. You can select [SSL/TLS] or [STARTTLS] for encrypting the POP3/IMAP4 connection when receiving an e-mail or authenticating in POP before SMTP. You can also verify the server certificate. You can use this function in the machines installed with RICOH Always Current Technology v1.2 or later. |
Administrator's Email Address | Specify the Administrator's Email Address of the machine. This e-mail address is used as [Sender] for sending an e-mail under the Scanner function or the sender's address of the error notification e-mail. When conducting SMTP authentication for the Internet Fax function, this address will appear in the "From:" box. |
Email Communication Port | Specify the port number for the POP3/IMAP4 Server used for Internet fax reception. The POP3 Port Number is used for [POP before SMTP].
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Email Reception Interval | Specify whether to receive Internet faxes automatically. You can also specify the time interval to contact the server (2 to 1440 minutes).
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Maximum Reception Email Size | Specify the maximum reception e-mail size for receiving Internet faxes (1–50 MB). The e-mail whose size is over 4 MB can be received when the machine is equipped with additional fax memory.
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Email Storage in Server | Specify whether to store received Internet fax e-mails on the server. You can specify to save only when an error occurs.
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Register/Change/Delete Email Message | Specify an e-mail message to send on the machine. You can register up to 5 entries. Editing the Subject and Message When Sending the Scanned Document by E-mail |
Auto Specify Sender Name | Specify whether to specify the [Sender] when sending an e-mail on the machine. When you specify [On], the address specified in [Administrator's Email Address] is used as the sender's address if you do not specify the [Sender].
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Folder
Setting Items | Description |
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Default User Name/Password (Send) | Specify user names and passwords required to authenticate the shared folders when sending the folders using the Scanner function. If authentication information is not specified to the folder destination in the Address Book, or when no authentication information is specified on the Authentication screen of direct transmission, the authentication information specified by Default User Name/Password (Send) is used. You can specify the authentication information for SMB protocol and FTP protocol separately. |