User GuideIM 550/600 series

Preventing Data Leaks from Printed Sheets

Confidential or private information printed on paper may be copied improperly or stolen, leading to data leaks.

The following functions in the machine can promote user awareness of file management and discourage unauthorized copying or leaving of printed sheets.

Adding the name of the user printing the job on printed sheets (Compulsory Security Stamp)

Illustration of adding the name of the user printing the job on printed sheets (Compulsory Security Stamp)

Always adding a printed name can promote user awareness of file management.

Warning unauthorized copying (Unauthorized Copy Prevention/Data Security for Copying)

Illustration of warning of unauthorized copying (Unauthorized Copy Prevention/Data Security for Copying)

You can add specified text to documents copied or printed in the machine. See the sections below for details about these functions:

You can enable these functions even if users do not use them.

Always storing print jobs in the machine

The print jobs are always stored in the machine before printing on paper regardless of the settings on the printer driver.

Users must operate the control panel on the machine to perform print jobs. The user can retrieve the printed sheets soon after printing.

Specifying the Compulsory Security Stamp Function (Settings Screen Type: Standard)

Specify the location to stamp user information such as a login user name.

Compulsory Security Stamp can be used with copying, document server, faxing, and printing.

1Log in to the machine as the machine administrator on the control panel.

2On the Home screen, press [Settings].

Operation panel screen illustration

3On the Settings screen, press [System Settings].

Operation panel screen illustration

4Press [Settings for Administrator][Security Pattern/Stamp] [Compulsory Security Stamp: (function name)].

5From the list next to Compulsory Security Stamp: (function name), select [On], and then specify the stamp information and position.

Operation panel screen illustration
  • Date/Time: Prints the job output time.

  • Printout User Name:

    • Stamp User Name: Prints the name in the Address Book.

    • Stamp Login User Name: Prints the user code or login user name in the authentication information in the Address Book.

  • Machine ID: Prints the serial number of the machine.

  • IP Address: Prints the IP address of the machine.

  • Stamp Position: Select the stamp position.

  • Adjust Stamp Position: Enter a value or adjust the position by pressing the arrow button.

6Press [OK].

7Press [Home] (Operation panel screen illustration).

Specifying the Unauthorized Copy Prevention or Data Security for Copying Function (Settings Screen Type: Standard)

This function can be used with copying, document server, and printing.

1Log in to the machine as the machine administrator on the control panel.

2On the Home screen, press [Settings].

Operation panel screen illustration

3On the Settings screen, press [System Settings].

Operation panel screen illustration

4Press [Settings for Administrator][Security Pattern/Stamp] [Unauthorized Copy Prevention Printing: (function name)].

5Specify Unauthorized Copy Prevention.

Operation panel screen illustration

Basic settings of [Unauthorized Copy Prevention Printing: Copier] / [Unauthorized Copy Prevention Printing: Document Server]

  • Compulsory Unauthorized Copy Prevention: Select whether to make printing of the embedded pattern mandatory.

    • Off:

      Printing of the embedded pattern is not mandatory. Users can specify whether to print with the embedded pattern and can specify its settings from the Copier/Document Server screen.

    • On: User Can Change Some Settings:

      Printing of the embedded pattern is mandatory. Users can specify the embedded pattern settings except for type and thickness from the Copier/Document Server screen.

    • On: User Cannot Change Settings:

      Printing of the embedded pattern is mandatory. Users cannot specify the embedded pattern settings from the Copier/Document Server screen.

  • Unauthorized Copy Prevention Type: Select the type of unauthorized copy prevention.

    • Data Security for Copying:

      Protects documents by printing a gray pattern when making unauthorized copies.

    • Unauthorized Copy Prevention for Pattern:

      Adds text or a pattern to unauthorized copies of documents.

Basic settings of [Unauthorized Copy Prevention Printing: Printer]

  • Unauthorized Copy Prevention Setting: Specify whether to enable unauthorized copy prevention.

    • On:

      Enables the unauthorized copy prevention function specified in the machine regardless of the settings on the printer driver.

    • Off:

      Disables the unauthorized copy prevention function specified in the machine. If the unauthorized copy prevention function is specified in the printer driver, the machine performs print jobs according to the specified settings.

  • Compulsory Unauthorized Copy Prevention: Select the contents of unauthorized copy prevention and their priority.

    • Driver/Command:

      The added pattern is not printed. Specify the unauthorized copy prevention function on the control panel or in the printer driver as necessary.

    • Driver/Command (Most Settings):

      The settings specified in the machine are applied to the mask type for pattern and density, and the settings specified on the control panel or in the printer driver are applied to the other items.

    • Machine Setting(s):

      The settings specified in the machine are applied to printing.

  • Unauthorized Copy Prevention Type: Select the type of unauthorized copy prevention.

    • Data Security for Copying:

      Protects documents by printing a gray pattern when making unauthorized copies.

    • Unauthorized Copy Prevention for Pattern:

      Adds text or a pattern to unauthorized copies of documents.

Pattern settings

  • Unauthorized Copy Prevention of Patterns Effect: Specify a combination of text and a pattern.

  • Mask Type for Pattern: Select from among 11 types.

  • Pattern Density: Select one of 5 levels of gradation.

  • Data Security for Copying Effect: Specify a combination of text and a pattern.

Text setting

Select a text string for Text Selection from among the standard text strings such as User Name, Date & Time, custom text, or "COPY". You can specify the font, point size, print location, and angle for the selected text string, as well as whether to repeat the stamp.

6Press [OK].

7Press [Home] (Operation panel screen illustration).

Note

  • To disable the copying of documents specified in Data Security for Copying, press [System Settings][Settings for Administrator][Security Pattern/Stamp][Detect Data Security for Copying], and then specify [On].

Specifying the Restrict Direct Print Jobs Function (Settings Screen Type: Standard)

1Log in to the machine as the machine administrator on the control panel.

2On the Home screen, press [Settings].

Operation panel screen illustration

3On the Settings screen, press [Printer Settings].

Operation panel screen illustration

4Press [Data Management/Maintenance][Print Jobs][Restrict Direct Print Jobs].

5From the list next to Restrict Direct Print Jobs, select [Automatically Store Jobs].

Operation panel screen illustration

If you select [Cancel All Direct Print Jobs], all print jobs to print are canceled without being stored.

6Press [OK].

7Press [Home] (Operation panel screen illustration).

Specifying the Compulsory Security Stamp Function (Settings Screen Type: Classic)

Specify the location to stamp user information such as a login user name.

Compulsory Security Stamp can be used with copying, document server, faxing, and printing.

1Log in to the machine as the machine administrator on the control panel.

2On the Home screen, press [Settings].

Operation panel screen illustration

3On the Settings screen, press [Machine Features Settings].

Operation panel screen illustration

4Press [System Settings][Administrator Tools] tab [Compulsory Security Stamp: (function name)] to display the setting screen.

5Press [On] and specify the information to stamp.

Operation panel screen illustration
  • Date/Time: Select [Stamp] to print the job output time.

  • Printout User Name: Select [Stamp User Name] to print the name in the address book. Select [Stamp Login User Name] to print the user code or login user name in the authentication information in the address book.

  • Machine ID: Select [Stamp] to print Serial No. of Machine.

  • Machine IP Address: Select [Stamp] to print the machine's IP address.

  • Adjust Stamp Position: Press [Change] to specify the stamp position.

6Press [OK].

7Press [Home] (Operation panel screen illustration).

Specifying the Unauthorized Copy Prevention or Data Security for Copying Function (Settings Screen Type: Classic)

This function can be used with copying, document server, and printing.

1Log in to the machine as the machine administrator on the control panel.

2On the Home screen, press [Settings].

Operation panel screen illustration

3On the Settings screen, press [Machine Features Settings].

Operation panel screen illustration

4Press [System Settings][Administrator Tools] tab [Unauthorized Copy Prevention Printing: (function name)] to display the setting screen.

5Specify Unauthorized Copy Prevention.

Operation panel screen illustration

Basic settings of Unauthorized Copy Prevention

  • Unauthorized Copy Prevention Setting: Specify whether to enable this function. This function can be used only with printing.

    • On: Enables the Unauth. Copy Prevention function specified in the machine regardless of the settings on the printer driver.

    • Off: Disables the Unauth. Copy Prevention function specified in the machine. If the Unauth. Copy Prevention function is specified in the printer driver, the machine performs print jobs according to the specified settings.

  • Compulsory Unauthorized Copy Prevention: Specify the contents of Unauthorized Copy Prevention and their priority.

    • Off or Driver / Command:

      The added pattern is not printed. Specify the Unauth. Copy Prevention function on the control panel or in the printer driver as necessary.

    • On:User Can Chng.Some Setg. or Driver/Command (Most Settings):

      The settings specified in the machine are applied to the mask type for pattern, and density, and the settings specified on the control panel or in the printer driver are applied to the other items.

    • On:User Cannot Change Settgs. or Machine Setting(s):

      The settings specified in the machine are applied to printing.

  • Unauthorized Copy Prevention Type: To protect documents by printing a gray pattern when making unauthorized copies, select [Data Security for Copying]. To add text or a pattern to unauthorized copies of documents, select [Unathd. Copy Prev.: Patn.].

Pattern settings

  • Data Security for Copying Effect or Unauthorized Copy Prevention of Patterns Effect: Specify a combination of text and a pattern.

  • Mask Type for Pattern: Select from among 11 types.

  • Pattern Density: Select one of 5 levels of gradation.

Text setting

Select a text string used in "Text Selection" from among the standard text strings such as User Name, Date & Time, custom text, or "COPY". You can specify the point size, angle, whether to repeat the stamp, and print location for the selected text string.

6Press [OK].

7Press [Home] (Operation panel screen illustration).

Note

  • To disable the copying of documents specified in Data Security for Copying, select [On] on [System Settings][Administrator Tools] tab [Detect Data Security for Copying].

Specifying the Restrict Direct Print Jobs Function (Settings Screen Type: Classic)

Specify the settings on [Printer Settings][System] tab.

1Log in to the machine as the machine administrator on the control panel.

2On the Home screen, press [Settings].

Operation panel screen illustration

3On the Settings screen, press [Machine Features Settings].

Operation panel screen illustration

4Press [Printer Settings][System] tab [Restrict Direct Print Jobs] to display the setting screen.

5Press [Automatclly. Store Jobs].

Operation panel screen illustration

If you select [Cncl All Direct Prt Jobs], all print jobs to print are canceled without being stored.

6Press [OK].

7Press [Home] ().