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User GuideIM 550/600 series

Preventing Unauthorized Copies by Embedding Text and a Pattern

To prevent copying of documents for internal use only or confidential documents, you can specify the setting so that when copied pages are further copied, the result will be grayed out (Data Security for Copying). You can also copy the file with an embedded warning message such as "Illegal Copy" (Unauthorized Copy Prevention for Pattern).

Overview of Unauthorized Copy Prevention

Two settings are available in the Unauthorized Copy Prevention function: "Data Security for Copying" and "Unauthorized Copy Prevention for Pattern".

Data Security for Copying

Specify [Data Security for Copying] and copy a document.

  • When a document copied with this setting is scanned on a machine that has a Copy Data Security unit, the characters and images are filled in gray tone.

    You can prevent the copying or leaking of information by making the content unreadable.

  • When the document copied with this setting is scanned on a machine that does not have a Copy Data Security unit, the embedded text and pattern appear on the copied pages.

    Unauthorized copy and use are prevented by decreasing the visibility of the material and flagging attention with a warning message.

    Illustration of data security for copying

Unauthorized Copy Prevention for Pattern

Specify [Unauthorized Preventn. Pattern] and copy a document.

When the document copied with this setting is scanned, the embedded text and pattern appear on the copied pages.

Unauthorized copy and use are prevented by decreasing the visibility of the material and flagging attention with a warning message.

Illustration of unauthorized copy prevention for pattern

To use this function, the administrator has to specify the required settings.

Preventing Data Leaks from Printed Sheets

Important

  • Unauthorized Copy Prevention may not prevent information leaks in all cases.

  • The manufacturer does not provide warranty regarding the effectiveness of the printed patterns and other copy protection features. The appearance of the printed patterns and the effectiveness of Unauthorized Copy Prevention may vary depending on various conditions such as the paper used, the machine model and settings.

  • The manufacturer takes no responsibility for any damages sustained in connection with use of or inability to make use of Unauthorized Copy Prevention print patterns.

Note

  • When copying an original specifying Data Security for Copying, use the following paper:

    • Plain paper

    • Recycled Paper of whiteness 70% or higher

    • Paper larger than B5 JIS (71/4 × 101/2)