Search

User GuideIM 550/600 series

How to Use the Address Book

Register the Destination (information about destination) and the User (authentication information) to the address book.

Illustration of registering the destination and user to the address book

  • Destination

    Register destinations such as fax numbers or e-mail addresses to send documents scanned by the machine.

  • User

    To allow only authenticated user access to the machine, register the login user name and password to authenticate the user. Users can also register their destination such as fax numbers or e-mail addresses.

You can add registered destinations or users to a group. You can create groups in a hierarchical structure.

Illustration of adding registered destinations or users to a group

How to Use the Buttons of the Address Book

Important

  • The items displayed on the screen vary depending on the version of RICOH Always Current Technology that is implemented on the machine.

Operation panel screen illustration numbered callout illustration

  1. Filter

    Apply a filter to destinations or users by using Fax, E-mail address, Folder, User Code, or Authenticated User, and display the result as a list.

  2. Sort

    Sort the destinations or users by order of registration, registration number, or name.

  3. Search

    Enter a string to search in the Destination, User, or Group.

  4. Registered content modification keys

    Press to register, edit, or delete an entry in the address book.

  5. Management

    You can create a backup or restore the address book. You can also edit the index in the address book or delete the registered information in a batch.

  6. Address list

    Displays the list of registered destinations, users, or groups. The registration number and destination icon are displayed below the name. The icons have the meanings indicated below.

    Icon

    Meaning

    Operation panel screen illustration/ Operation panel screen illustration

    Fax destination Registered/Not registered

    Operation panel screen illustration/ Operation panel screen illustration

    E-mail address Registered/Not registered

    Operation panel screen illustration/ Operation panel screen illustration

    Folder destination Registered/Not registered

    Operation panel screen illustration

    Group

  7. Switch title

    Switch the destination or user by title. Specify the title when registering.

Items Registered in the Address Book

The items that must be registered varies between Destination and User.

Operation panel screen illustration

Name

Register the name of a destination or user, registration number, and title.

Operation panel screen illustration

Destinations

Register the fax destination, e-mail address, or folder destination.

Operation panel screen illustration

  • Fax: Specify the fax number and line type.

  • Email Address: Specify the e-mail address and SMTP server.

  • Folder: Specify the path to the shared folder and the access protocol.

User Management / Others

Register the group that the registered destination or user belongs to, and specify the protection settings and authentication information.

Operation panel screen illustration

  • In "User Management", specify basic authentication, LDAP authentication, or authentication information used for user code authentication.

  • In “Destination Protection", specify the protection code to prevent sending from a different user, impersonating a sender, or unauthorized access to the folder.

Note