Configuring Access Permission for Each Stored File
This can be specified by the file administrator or owner.
Specify users and their access permissions for each stored file.
If files become inaccessible, reset their access permission as the owner. The file administrator can reset access permission. If you want to access a file but do not have access permission, ask the owner.
The file administrator can change the owner of a document using the document's [Change Access Priv.] setting. This setting also allows the file administrator to change the access privileges of the owner and other users.
The document owner and users with the [Full Control] privilege for the document can change the access privileges of the owner and other users under the [Change Access Priv.] setting.
Log in as the file administrator or the owner from the control panel.
For details on how to log in, see Administrator Login Method.
Press [User Tools] (
) on the top right of the screen to close the initial settings screen.
If the message “You do not have the privileges to use this function.” appears, press [Exit].
Press the [Document Server] icon on the Home screen.
If the message “You do not have the privileges to use this function.” appears, press [Exit].
Select the folder.
Select the file.
Press [Change File Info.].
Press [Change Access Priv.].
Press [Program/Change/Delete].
Press [New Program].
Select the users or groups to whom you want to assign access permission.
You can select multiple users.
By pressing [All Users], you can select all users.
Press [Exit].
Select the user to whom you want to assign access permission, and then select the permission.
Select the access permission from [Read-only], [Edit], [Edit / Delete], or [Full Control].
Press [Exit].
Press [OK].
Log out.
For details about logging out, see Administrator Logout Method.
This can also be specified using a web browser from networked computers. (We use Web Image Monitor installed on this machine.) For details, see Web Image Monitor Help.
The "Edit", "Edit / Delete", and "Full Control" access permissions allow a user to perform high-level operations that could result in loss of or changes to sensitive information. We recommend you assign only the "Read-only" permission to general users.