Managing Stored Files
This section describes how to specify access permissions for stored files.
When the optional hard disk is installed, you can specify who is allowed to access files stored on the hard disk.
This prevents activities such as printing of stored files by unauthorized users.
You can also specify which users can change or delete stored files.
Types of access permission
To limit the use of stored files, you can specify 4 types of access permissions.
The default access permission for the owner is "Read-only". You can also specify the access permission.
Access permission | Description |
|---|---|
Read-only | You can check the content of and information about stored files, print and send the files. |
Edit | You can change the print settings for stored files. This includes permission to view files. |
Edit / Delete | You can delete stored files. This includes permission to view and edit files. |
Full Control | You can specify the user and access permission. This includes permission to view, edit, and edit / delete files. |
The file administrator not only configures access permissions, but can also delete stored files. For details on the methods of deleting documents, see "Deleting Stored Print files", Print.
Password for stored files
Passwords for stored files can be specified by the file administrator or owner. You can enhance protection against the unauthorized use of files. For details about assigning a password to a stored file, see Specifying Passwords for Stored Files.
Even if user authentication is not set, passwords for stored files can be set.
Using a web browser from networked computers, you can also check the content of stored files. (We use Web Image Monitor installed on this machine.) For details, see Web Image Monitor Help.