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Specifying the file type

This section explains the procedure for specifying the file type of a file you want to send.

File types can be specified when sending files by e-mail or Scan to Folder, sending stored files by e-mail or Scan to Folder, and saving files on a memory storage device.

You can select one of the following file types:

1Press [Send File Type / Name].

Operation panel screen illustration

2Select a file type.

Operation panel screen illustration

If the File Type is set to [PDF], configure PDF File Setting as required.

3Press [OK].

Note

  • If you select [Store to HDD] under [Store File], you can only select [High Compression PDF] or [OCR Settings]. When sending stored files, you can select single-page or multi-page file types.

  • The version of the created PDF files is 1.4.

  • If [High Compression PDF] is selected in the PDF File Setting under the File Type, you can reduce the file size without changing the character legibility of uncompressed PDF files. PDF/A is suitable for storing data for a long period of time. For the limitations that apply to each file type, see "Notes about and limitations of file types" below.

  • When you select [High Compression PDF], you can select Standard (Fast) mode and Text Priority (Slow) mode. When you select Text Priority (Slow) mode, the machine makes high compression PDF files with a higher imaging quality than PDF files made in Standard (Fast) mode.

Notes about and limitations of file types

Depending on the file format you select, the following limitations will apply:

Single Page [TIFF / JPEG]

  • Originals scanned in black and white are sent as TIFF files.

  • According to the settings specified for [Compression (Gray Scale / Full Color)] under [Scanner Features], originals scanned in full color or gray scale are sent in one of the following file types:

    • [On] : JPEG file

    • [Off] : TIFF file

Multi-page [TIFF] or [PDF]

  • When [Full Color: Text / Photo], [Full Color: Glossy Photo], [Gray Scale], or [Auto Color Select] is specified under [Original Type] and [Compression (Gray Scale / Full Color)] is set to [On] under [Scanner Features], you cannot select [TIFF] under [Multi-page].

  • Even if you select [TIFF] under [Multi-page], files stored in JPEG format are automatically changed to multi-page PDF files and then sent.

High Compression PDF

  • You cannot select [High Compression PDF] if:

    • [Black & White: Text], [B & W: Text / Line Art], [B & W: Text / Photo], [Black & White: Photo], or [Auto Color Select] is selected under [Original Type].

    • [Reduce / Enlarge] is selected.

    • [100 dpi] or [150 dpi] is selected as the resolution.

    • [Preview] is selected.

    • When the WSD or DSM destination list is used.

  • If [PDF File Type: PDF/A Fixed] in [Administrator Tools] under [System Settings] is set to [On], [PDF] and [High Compression PDF] other than PDF/A cannot be selected.

  • Adobe Acrobat Reader 5.0/Adobe Reader 6.0 and later versions support High Compression PDF.

  • If [High Compression PDF] is selected as the file type, areas of uneven shade may appear in the halftone sections in the document. If this happens, change the PDF File Setting to [PDF/A] or [PDF].

PDF/A

  • [Security Settings] in the PDF File Setting cannot be selected.

OCR Settings

  • You cannot select [OCR Settings] if:

    • [TIFF/JPEG] or [TIFF] is selected as the file type.

    • [100 dpi] or [150 dpi] is selected as the resolution.

    • When the WSD or DSM destination list is used.