Registering/Changing/Deleting User Codes
By registering user codes in the Address Book, you can confirm print volume (the number of pages printed by the Copier, Fax, Printer, and Scanner functions) on a personal basis.
Disable user authentication or specify User Code authentication.
Specifying User Code Authentication (Settings Screen Type: Standard)
Specifying User Code Authentication (Settings Screen Type: Classic)
Log in to the machine as the user administrator on the control panel.
On the Home screen, press [Address Book].
On the Address Book screen, select a user, and then press [Edit].
The items displayed on the screen vary depending on the version of RICOH Always Current Technology that is implemented on the machine.
Press [User Management / Others] tab 
[User Management].
Enter a user code for User Code.
When changing a user code, delete the existing user code and enter a new user code.
When deleting a user code, delete the existing user code and proceed to Step 8.
Press [Available Functions / Applications] under Restrict Use, and then select the functions to make available to the user.
Press [OK] several times until the Address Book screen is displayed.
Press [Exit], and then log out of the machine.
Deleting a user code clears the respective print volume as well.