Making a Backup or Restoring the Address Book

RICOH Always Current Technology updates this function. For details, see List of Newly Added Functions (Release Notes).

You can save the backup data of the address book in a computer and restore it when required.

Important

If administrator authentication is specified, use the user administrator account to create a backup of or restore the address book.
To prevent eavesdropping of the data, encrypt the address book data before making a backup.
The data registered or changed after the backup was created will be lost when you restore the address book.

When restoring the address book, the following information registered using the address book is initialized:

Function	Item
Scanner	Programs using the destinations
Fax	Destination of the send result e-mail Sender of sending documents Box Setting Destinations of Personal Box Box Setting Transfer Destinations of Personal Transfer Box Reception File Settings Forwarding Destination Reception File Settings Destination for Store Notification Forwarding Destination in Program Special Sender Notify destination of Folder Transfer Result Report Stored Reception File User Setting Receiver of Back Up Transmission Settings
Document Server	Access privilege to the stored files

Function

Item

Scanner

Programs using the destinations

Fax

Destination of the send result e-mail

Sender of sending documents

Box Setting Destinations of Personal Box

Box Setting Transfer Destinations of Personal Transfer Box

Reception File Settings Forwarding Destination

Reception File Settings Destination for Store Notification

Forwarding Destination in Program Special Sender

Notify destination of Folder Transfer Result Report

Stored Reception File User Setting

Receiver of Back Up Transmission Settings

Document Server

Access privilege to the stored files

Backing Up/Restoring the Address Book Using Control Panel (Settings Screen Type: Standard)

Insert an SD card into the media slot in the upper left part of the control panel.

Press [Address Book] on the Hone screen.

Press [Management] on the Address Book screen.

Press [Back Up/Restore Address Book], and then backup or restore the address book.

To Backup

Press [Back up], and then press [Start Backup] to store the address book data.

Use the following procedure to encrypt the address book data:
1. Select [Specify] in "Encryption Key".
2. Enter an encryption key using up to 32 single-byte alphanumeric characters.
3. Press [Start Backup].
Be careful not to forget the encryption key entered here. You are required to enter it again when restoring the data.

To Restore

Press [Restore], and then press [Start Restore] to start the restoration process.
Use the following procedure to restore the encrypted data of the address book.:
1. Select [Specify] in "Encryption Key".
2. Enter an encryption key using up to 32 single-byte alphanumeric characters.
3. Press [Start Restore].

After backup or restoring, press [OK], and then press [Home] ().

Backing Up/Restoring the Address Book Using Control Panel (Settings Screen Type: Classic)

Insert an SD card into the media slot in the upper left part of the control panel.

Press [Settings] on the Home screen.

Press [Machine Features Settings][System Settings][Administrator Tools] tab.

Press [Backup/Restore: User Custom Settings & Address Book], and then backup or restore the address book.

To Backup

Press [Back Up], and then press [Start Backup] to store the address book data.
Use the following procedure to encrypt the address book data:
1. Press [Specify][Change] in "Encryption Key".
2. Enter an encryption key using up to 32 single-byte alphanumeric characters, and then press [OK].
3. Press [Start Backup].

To Restore

Press [Restore], and then press [Start Restore] to start the restoration process.
Use the following procedure to restore the encrypted data of the address book.
1. Press [Specify][Change] in "Encryption Key".
2. Enter an encryption key using up to 32 single-byte alphanumeric characters, and then press [OK].
3. Press [Start Restore].

After backup or restoring, press [Exit], and then press [Home] ().

Backing Up/Restoring the Address Book Using Web Image Monitor

Start the Web browser.

Enter "http://(IP address of the machine) or (host name)/" in the address bar of the Web browser.

On the top page of Web Image Monitor, click [Login].

Enter the login user name and password of the administrator, and then click [Login].

Click [Address Book] from the [Device Management] menu.

On the "Address List" screen, click [Maintenance].

Backup or restore the address book.

To backup

Click [Backup] and specify the location to store the address book data, and the "Device name.udf" file is stored.
To encrypt the address book data, enter an encryption key using up to 32 single-byte alphanumeric characters, and then click [Backup]. Be careful not to forget the encryption key entered here. You are required to enter it again when restoring the data.

To restore

Click [Restore] and select the backup data of the address book to start the restoration process.
To restore the encrypted data of the address book, enter the encryption key specified when creating the backup, and then click [Restore].

After backup or restoring, click [Logout], and then close Web Image Monitor.