How to Use Document Server

RICOH Always Current Technology updates this function. For details, see List of Newly Added Functions (Release Notes).

You can store data in the document server on the hard disk of the machine.

Utilizing Document Server

Storing documents

You can store the data scanned on the document server function or sent from the computer by the printer driver. The documents are stored in folders in the document server.

You can also store documents from [Copier (Classic)], [Scanner (Classic)], and [Fax (Classic)].

Confirming documents

You can organize documents by using folders or change document information. You can also specify access privileges for documents stored in the document server in order to prevent unauthorized use.

Using the stored documents

You can print the stored documents as necessary. If the machine is equipped with the file format converter, you can download stored documents to the computer with the Web Image Monitor.

"Folder List" Screen of Document Server

The documents in the document server are classified by folders. On the Home screen, press [Document Server] to display the folder list.

Operation panel screen illustration numbered callout illustration

Sort keys
Press to sort the folders by [No.], [Folder Name], or [Created Date/Time]. Press the same Sort key again to switch between ascending and descending order.
Status of the document server
You can confirm the number of scanned pages, output quantity, and free memory space.
Operation keys
Press to create a new folder, edit folders, or display the scanner or printer screen.
Folders in the document server
Press a folder to display the documents in the folder. is displayed for folders protected by a password.
Search keys
Press to search for a folder.
Display selector
Press to switch between the list and thumbnail displays.

"File List" Screen of Document Server

Press a folder on the "Folder list" screen to confirm the documents stored in the folder.

Name of the folder containing the currently displayed documents
Press [Up One Level] to return to the "Folder list" screen.
Sort keys
Press to sort the documents by [User Name], [File Name], or [Date]. Press the same Sort key again to switch between ascending and descending order.
Status of the document server
You can confirm the number of scanned pages, output quantity, and free memory space.
Operation keys
Press to preview or edit a document, or display the scanner or printer screen.

Documents in the folder

Select a document to print or display. The icons have the meanings below.

Icon	Meaning
	Document scanned on the document server screen
	Document sent by the printer driver
	Document scanned by specifying the color mode to [Full Color].
	Document scanned by specifying the color mode to [Black & White].
	Document protected by a password

Search keys
Press to search for a document.
Display selector
Press to switch between the list and thumbnail displays.

"Preview" Screen of Document Server

Select a document on the "File List" and press [Preview] to confirm the contents of the document on the screen.

[Exit]
Press to close the "Preview" screen and return to the "File List" screen.
Name of the displayed document
When two or more documents are selected on the "File List" screen before pressing [Preview], press [Switch Display File] to display a different document preview from among the selected documents.
Information about the currently displayed page
You can confirm page number, paper size, and other information about the currently displayed page. Press [Switch Display Page] to switch the page.
Display position
While enlarging the preview, you can confirm the position of the currently displayed area in the whole document.
Enlarge/reduce keys
Press to enlarge or reduce the preview. While enlarging the preview, press [], [], [], or [] to change the displayed area in the direction of the arrows.
Preview of a document
To enlarge the preview, tap twice at the center of the area you want to enlarge.
To change the displayed area in the enlarged preview, slide your finger on the displayed document.

Note

A document larger than A3 size cannot be displayed on the preview screen.
When Preview is selected in another function, you may not be able to use the preview screen function.