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You can search the Address Book or LDAP server for a destination by entering the destination's name, address or path, or by specifying multiple conditions.
To use an LDAP server, the LDAP server must be connected to the network and registered in [Program/Change/Delete LDAP Server] on the System Settings menu in advance. For details, see "Administrator Tools", Connecting the Machine/System Settings.
The search returns only destinations whose first characters match the entered characters.
Select [Scan to Email] or [Scan to Folder].
Press [
]
Select [Search Address Book].
Select a location to search.
To search through the Address Book, select [Address Book].
To search through an LDAP server, select the relevant LDAP server. LDAP Search is available only for [Scan to Email].
Select a search method, and perform search.
When searching by destination name
Press [Search by Name].
Enter the destination name you want to search for, and then press [Search].
When the search is finished, a result appears.
Select a destination, and then press [OK].
Press [
] to display the details of a selected destination.
When searching by destination's e-mail address or folder path
Press [Search by Address] or [Search by Folder].
Enter the destination's e-mail address or folder path you want to search for, and then press [Search].
When the search is finished, a result appears.
Select a destination, and then press [OK].
Press [
] to display the details of the selected destination.
When searching by specifying multiple conditions
The following conditions can be specified for Address Book searches: Name, Fax Destination, Email Address, and Folder.
The following conditions can be specified for LDAP server searches: Name, Email Address, Fax Destination, Company Name, and Department Name.
Press [Search with Multiple Conditions].
Press the key for each condition, enter a partial string, and then press [Done].
Select search criteria for each condition.
The meanings of the search criteria are as follows:
[Beginning Word]: Search for strings that start with the specified character.
Example: When searching for "ABC", enter "A".
[End Word]: Search for strings that end with the specified character.
Example: When searching for "ABC", enter "C".
[Exact Match]: Search for strings that fully match the specified character.
Example: When searching for "ABC", enter "ABC".
[Include one Word]: Search for strings that include the specified character.
Example: When searching for "ABC", enter "A", "B", or "C".
[Exclude Words]: Search for strings that do not include the specified character.
Example: When searching for "ABC", enter "D".
[Fuzzy Search]: Perform a fuzzy search.
This item appears when selecting an LDAP server in Step 2. The performance of fuzzy search depends on the search method supported by the LDAP server.
Press [OK].
Select a destination, and then press [OK].
Press [
] to display the details of a selected destination.
Select a destination.
Press [OK].
Up to 100 destinations can be displayed as search results. A warning message appears if the search returns more than the maximum number of destinations you can search for at a time. Press [Exit] and change the destination name to view fewer destinations.
You can add one additional search condition for LDAP servers by specifying the [Search Options] under [Program/Change/Delete LDAP Server] under System Settings.
When searching via LDAP servers, the string you enter in the [Name] condition field is read as the first or last name, depending on the administrator's setting. For example, to search for the name "John Smith", ask the system administrator whether you should enter "John" or "Smith".
For details about text entry, see "Entering Text", Getting Started.
If an e-mail address returned by the LDAP server is too long, it will be impossible to specify it as the destination. For details about the number of characters that can be specified, see Sending E-mail.
You can register multiple e-mail addresses in individual LDAP server accounts. However, only one e-mail address will be displayed as the search result. Usually, the address that was registered first on the LDAP server is the address that is displayed.
