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Registering and Changing Administrators

If administrator authentication has been specified, we recommend only one person should take each administrator role.

The sharing of administrator tasks eases the burden on individual administrators while also limiting unauthorized operations by a single administrator. You can register up to four login user names (Administrators 1-4) to which you can grant administrator privileges.

For details about logging in and logging out with administrator authentication, see Administrator Login Method and Administrator Logout Method.

SP C340DN

1Log in as the administrator from Web Image Monitor.

2Point to [Device Management], and then click [Configuration].

3Click [Program/Change Administrator] under "Device Settings".

4Select the administrator type and administrator number.

5Enter the [Login User Name] of the selected administrator number.

6Click [Change] for "Login Password".

7Enter the login password in [New Password].

Follow the password policy to make the login password more secure.

For details about the password policy and how to specify it, see Specifying the Extended Security Functions.

8Re-enter the login password in [Confirm Password], and then click [OK].

9Click [Change] for "Encryption Password".

10Enter the encryption password in [New Password].

11Re-enter the encryption password in [Confirm Password], and then click [OK].

12Click [OK].

13Log out.

SP C342DN

1Log in as the administrator from the control panel.

2Select the number of the administrator whose user name and password you want to change.

[System Settings] [Administrator Tools] [Program/Change Administrator] [Program/Change Administrator] Select the number of the administrator whose user name and password you want to change

Operation panel screen illustration

3Enter the login user name.

[Change] Enter the login user name [OK]

4Enter the login password.

[Change] Enter the login password [OK] Re-enter the login password for confirmation [OK]

Follow the password policy to make the login password more secure.

For details about the password policy and how to specify it, see Specifying the Extended Security Functions.

5Enter the encryption password.

[Change] Enter the encryption password [OK] Re-enter the encryption password for confirmation [OK]

6Press [OK], and then [Exit].

7Select a category so that administrator settings can be specified from [User Administrator], [Machine Administrator], [Network Administrator], and [File Administrator].

8Select the number of the administrator, and then press [OK].

When assigning privileges to each administrator individually, specify administrator numbers in each category separately. For example, if you specify [Administrator 1] for [User Administrator], then specify [Administrator 2] for [Machine Administrator].

To combine the privileges of multiple administrators, assign multiple privileges to a single administrator number.

For example, if you want to combine user and machine administrator privileges for [Administrator 1], specify [Administrator 1] for both [User Administrator] and [Machine Administrator].

9Log out.

Note

  • An administrator's privileges can only be changed by an administrator with the relevant privileges.

  • Administrator privileges cannot be revoked by any single administrator.

  • This can also be specified via Web Image Monitor. For details, see the procedure for SP C340DN.