Send Settings

Specify whether or not to compress black-and-white scan files.

Default: [On]

Compression reduces the time required for transferring the scan file.

The actual time required for file transfer will vary depending on the file size and network load.

You can select the data compression method from [MH], [MR], or [MMR].

Default: [MMR]

Specify whether or not to compress multi-level (gray scale/full color) scan files.

Default: [On]

If you select [On], you can specify the compression level between one and five.

The image quality is better for lower compression, but the time required for file transfer increases accordingly.

The actual time required for file transfer will vary depending on the file size and network load.

Default: [Compression Level 4]

The compression level can be selected from five levels.

Default: [Compression Level 3]

Sets the blank page sensitivity level for scanning originals to create PDF files with OCR text information. If you set the sensitivity level to 1, the machine determines only the page that is completely white as a blank page.

If you set the [Most Sensitive] in blank page sensitivity level to 5, the machine determines a page to be blank even if it has slight smears or spots.

If you select [On], you can specify the blank page sensitivity level between one and five.

Default: [Sensitivity Level 2]

Specify whether or not to limit the size of an e-mail to which an image is attached.

Default: [On], 2048KB

When [On] is selected, enter the size limit (128-102400 KB) with the number keys.

When the SMTP limits the size, match that setting.

This function is effective only when [On] is selected for [Max. Email Size].

Specify whether or not an image exceeding the size specified in [Max. Email Size] should be divided and sent using more than one e-mail.

Default: [Yes (per Max. Size)], 5

When [Yes (per Max. Size)] is selected, enter the Max. Number of Divisions (2- 500) with the number keys.

If [Yes (per Page)] is selected, a TIFF or PDF file containing more than one page is divided into multiple files at a page break to match the size of a single file to the size specified in [Max. Email Size].

When [Yes (per Max. Size)] is selected, some received files may not be able to be restored, depending on the type of e-mail software.

When [No] is selected, the e-mail is not sent if its size exceeds the limit, and an error message appears. The scan file is discarded.

Set the maximum e-mail size within the capacity of the SMTP server.

Select the language in which e-mail information such as title, document name, and sender's name is sent.

If you select [On], select one of the following 23 languages:

English, German, French, Italian, Spanish, Dutch, Portuguese, Polish, Czech, Swedish, Finnish, Hungarian, Norwegian, Danish, Japanese, Simplified Chinese, Traditional Chinese, Russian, Hangul, Catalan, Turkish, Greek and Brazilian Portuguese.

Default: [On], [English]

The e-mail text which is a template cannot be changed.

Sets digit number for serial number to attach to Single Page file name.

Default: [4 Digits]

Specify the e-mail setting for sending stored files. You can select [Send File] or [Send URL Link]. This setting can be used for the following:

Default: [Send File]

• Send File

  Sending Stored Files by E-mail

• Send URL Link

  Simultaneous Storage and Sending by E-mail

If you select [Send File], actual files are attached to e-mails.

If you select [Send URL Link], URL links to file locations are attached to e-mails.

If [Send URL Link] is selected in [Stored File Email Method], a phishing warning may appear after you receive a stored file e-mail, depending on your e-mail application. To prevent phishing warnings appearing after you receive a stored file e-mail, you must add the sender to your e-mail application's exclusion list. For details about how to do this, see your e-mail application's Help.

If an e-mail subject is not entered on the machine's control panel, the default e-mail subject is applied when scan files are sent by e-mail.

Specify whether to use the host name or a specified text as the default e-mail subject.

Default: [Host Name]

If you select [Host Name], the host name configured on the [Interface Settings] tab under [System Settings] is applied.