Address Book

This section describes Address Book settings.

Registering information such as the names of users and their e-mail addresses in the Address Book allows you to manage them easily.

We recommend you back up the Address Book regularly.

For details about backing up/restoring the Address Book, see Administrator Tools.

Address Book data is stored on the hard disk. It can be lost if there is some kind of hard disk failure.
The manufacturer shall not be held responsible for any damages resulting in data loss.
If the Extended Security function is enabled, you may not send files by manually entering fax numbers, e-mail addresses, or folder destinations in either the Fax or Scanner function. Users are only allowed to send files to destinations registered in the Address Book.
If the Extended Security function is enabled, the machine may prevent general users from registering destination addresses in the Address Book.

You can register and manage the following items in the Address Book:

Names

You can register the name of the user and the key display. This is the basic information required for managing users of the machine.

To register a fax number or e-mail address in the Address Book, you must register information such as the user name and destination name in advance.

Auth. Info

You can configure SMTP authentication and folder authentication.

Fax Settings

You can register fax numbers.

E-mail Settings

You can register e-mail destinations in the Address Book.

Folder Info

You can register the protocol, path name and server name.

You can also use Web Image Monitor to register names in the Address Book.
For details about using Web Image Monitor, see Web Image Monitor Help.
Using Web Image Monitor, you can backup Address Book data. We recommend backing up data when using the Address Book. For details, see Web Image Monitor Help.