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Storing a Document

You can store and send a document at the same time. You can also just store a document.

The following information can be set for the stored documents as necessary:

User Name

You can set this function if necessary to know who and what departments stored documents in the machine. A user name can be selected from the Address Book or entered manually.

File Name

You can specify a name for a stored document. If you do not specify a name, scanned documents will be automatically assigned names such as "FAX0001" or "FAX0002".

Password

You can set this function so as not to send to unspecified people. A four to eight digit number can be specified as a password.

You can also change the file information after storing files.

1Place the original, and then specify the scan settings you require.

Specify the [Original Orientation] setting correctly. If you do not, the top/bottom orientation of the original will not be displayed correctly in the preview.

For details about the setting, see Setting the Original Orientation.

2Press [Store File].

Operation panel screen illustration

3Select [Send & Store] or [Store Only].

Select [Send & Store] to send documents after they are stored.

Select [Store Only] to store documents.

4Set the user name, file name, and password as necessary.

Operation panel screen illustration

  • User Name

    Press [User Name], and then select a user name. To specify an unregistered user name, press [Manual Entry], and then enter the name. After specifying a user name, press [OK].

  • File Name

    Press [File Name], enter a file name, and then press [OK].

  • Password

    Press [Password], enter a password using the number keys, and then press [OK]. Re-enter the password for confirmation, and then press [OK].

5Press [OK].

6If you have selected [Send & Store], specify the receiver.

7Press the [Start] key.

Note

  • Depending on the security settings, [Access Privileges] might be displayed instead of [User Name]. For details about setting [Access Privileges], see Specifying Access Privileges When Storing Files.

  • For details about text entry, see "Entering Text", Getting Started.