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This can be specified by the owner.
Specify the users and their access permission to documents stored by a particular user.
Only those users granted access permission can access stored documents. This makes managing access permission easier than specifying and managing access permissions for each stored document.
Press the [User Tools/Counter] key.
Press [Address Book Mangmnt].
Press [Change], and then press [All Users].
Select the user or group.
Press [Protection].
Press [Protect File(s)].
Press [Permissions for Users/Groups: Program/Change/Delete].
Press [New Program].
Select the users or groups to register.
You can select one user or more.
By pressing [All Users], you can select all the users.
Press [OK].
Select the user who you want to assign access permission to, and then select the permission.
Select the access permission from [Read-only], [Edit], [Edit/Delete], or [Full Control].
Press [OK].
Press [Exit] three times.
Press [OK].
Press [Exit] four times.
For details about the access permission, see Specifying Access Permission for Stored Documents
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