When Machine Functions are Restricted

When a machine function is restricted, only authorized users are able to use that function.

Depending on the restricted function, users will be authenticated from the machine's control panel or in the printer/LAN-Fax driver.

This function is available for the Type 2 model only.
When print jobs are restricted, you can only authenticate through the PCL printer driver. Printing from the PostScript 3 printer driver will not be possible.

The table below shows the functions that can be restricted, and how users can be authenticated to use those functions.

Restricted Function	Authentication method
Copying (both color and black-and-white) Color copying Sending faxes Scan to E-mail/FTP/Folder Scan to USB	The machine requests for a user code when a user presses the [B&W Start] or [Color Start] key. The user must enter a valid user code from the control panel.
PictBridge printing	The machine requests for a user code when a digital camera is connected to the machine. The user must enter a valid user code from the control panel.
Printing (both color and black-and-white) Color printing Sending faxes via LAN-Fax	The user must enter a valid user code in the printer or LAN-Fax driver before executing a print command.

Restricted Function

Authentication method

The machine requests for a user code when a user presses the [B&W Start] or [Color Start] key.

The user must enter a valid user code from the control panel.

The machine requests for a user code when a digital camera is connected to the machine.

The user must enter a valid user code from the control panel.

The user must enter a valid user code in the printer or LAN-Fax driver before executing a print command.

Authenticating through the control panel

When the machine requests for a user code, enter a user code using the number keys.
If you enter a wrong user code 3 times, the machine beeps and denies the authentication.
Press the [OK] key.

Authenticating through the printer or LAN-Fax driver

Open the file you want to print on your computer.
Open the printer driver's properties.
Click the [Valid Access] tab (PCL printer driver) or check the [User Code] check box. (LAN-Fax driver).
Type the user code using 1 to 8 digits, and then click [OK].
Execute a print command.
If an incorrect user code is entered, the job will be canceled automatically (there will be no error message).