Administrator Tools

You can add, change or delete information registered in the Address Book.

For details, see "Address Book".

• Program / Change

  You can register and change names as well as user codes.

  • Names

    You can register a name, key display, registration number, and title selection.

  • Auth. Info

    You can register a user code, and specify the functions available to each user code. You can also register user names and passwords to be used when accessing an LDAP server.

  • Protection

    You can protect the information registered in the address book. For details, ask your administrator.

  • Add to Group

    You can put names registered in the Address Book into a group.

• Delete

  You can delete a name from the Address Book.

You can register up to 500 names.

You can register up to 500 user codes.

You can also register and manage names in the Address Book using Web Image Monitor.

Names registered in the Address Book can be added into a group. You can then easily manage the names registered in each group.

• Program / Change

  You can register and change groups.

  • Names

    You can register a name, key display, registration number, and title selection.

  • Programmed User/Group

    You can check the names or groups registered in each group.

  • Protection

    You can protect the information registered in the address book. For details, ask your administrator.

  • Add to Group

    You can put groups registered in the Address Book into a group.

• Delete

  You can delete a group from the Address Book.

You can register up to 100 groups.

You can also register and manage groups in the Address Book using Web Image Monitor.

Changes the order of registered names.

You can rearrange the order of items on the same page, but you cannot move items to another page.

For example, you cannot move an item from "PLANNING" ([OPQ]) to "DAILY" ([CD]).

1. Press the [User Tools] key.

2. Press [System Settings].

3. Press [Administrator Tools].

4. Press [Address Book: Change Order].

   

5. Press the name key to be moved.

   

   You can select a name using the number keys.

6. Press the name key in place you want to move it to.

   

   The user key is moved to the selected position, and the user key currently at the selected position is moved forward or backward.

   If you move the selected user key forward, the user key currently at the selected position is moved backward.

   If you move the selected user key backward, the user key currently at the selected position is moved forward.

   

   You can also select a name using the number keys.

You can edit the title to easily find a user.

1. Press the [User Tools] key.

2. Press [System Settings].

3. Press [Administrator Tools].

4. Press [Address Book: Edit Title].

   

5. Press the title key you want to change.

   

6. Enter the new name, and then press [OK].

7. Press [OK].

8. Press the [User Tools] key.

Specifies the title to select a name.

Default: [Title 1]

You can back up the machine's address book to external storage or restore the backup copy from the external storage.

Backup requires a removable SD card to be installed in this machine.

For details about installing and removing the SD card, contact your sales or service representative.

Restore data overwrites Address Book data stored on the machine, and clears the counter of each registered user of the machine.

You can also back up and restore the machine's Address Book using Web Image Monitor. For details, see the Help files of Web Image Monitor.

• Back Up

  You can back up the machine's address book to external storage.

• Restore

  You can restore the backup copy of the address book from external storage.

• Format

  You can format the external storage.

• Obtain Media Info

  The free space and occupied space of the external storage are displayed.

Allows you to view and print the number of prints.

• Display / Print Counter

  Displays the number of prints for each function (Total, Printer, A3 / DLT, Duplex,).

• Print Counter List

  Prints out a list of the number of prints made under each function.

Allows you to view and print the numbers of prints accessed with user codes, and to set those values to 0.

Press [Previous] and [Next] to show all the numbers of prints.

The number of prints may differ from the counter values shown in Display / Print Counter.

• Print Counter List for All Users

  Prints the counter value for all the users.

• Clear Counter List for All Users

  Resets the counter value for all the users.

• Print Counter List per User

  Prints the counter value for each user.

• Clear Counter List per User

  Resets the counter value for each user.

• Select All on the Page

  Select all the users on the page.

For details about printing the counter, see "Printing the Counter for Each User" and "Printing the Counter for All Users".

• User Code Auth.

  Using User Code Authentication, you can limit the available functions and supervise their use.

  When using User Code Authentication, register the user code.

  Using the Printer PC Control function, you can obtain a log of prints corresponding to the codes entered using the printer driver.

  For details about Basic Authentication, Windows Authentication, LDAP Authentication, and Integration Server Authentication, consult your administrator.

  • Printer:

    "Black & White / Color", "Color", "PC Control", "Do not Restrict"

  • Other Functions:

• Basic Auth.

• Windows Auth.

• LDAP Auth.

• Integration Svr. Auth.

• Off

Default: [Off]

For details about this function, consult your administrator.

For details about this function, consult your administrator.

Using the key card, you can use the key card to specify an upper limit onto machine use.

For details about this function, consult your administrator.

Specify whether or not to make available enhanced features for enhanced external charge unit management.

For details about this function, consult your administrator.

Specify whether or not to use the extended security functions. For details about the extended security functions, consult your administrator.

Program the LDAP server to find up user information in the LDAP server Address Book directly.

• Name

• Server Name

• Search Base

• Port Number

• Use Secure Connection (SSL)

• Authentication

• Search Conditions

This function supports LDAP Version 2.0 and 3.0. Digest authentication ([High Security] in the authentication setting) can only be used under LDAP Ver.3.0.

For details about how to program the LDAP Server, see "Programming the LDAP server".

Specify whether or not to use Auto Off.

Default: [On]

For details about this function, consult your administrator.

You can check the version of the software installed in this machine.

For details about this function, consult your administrator.

For details about this function, consult your administrator.

For details about this function, consult your administrator.