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Registering Scan Destinations

This section describes how to register scan destinations in the Address Book. To send scanned files to an e-mail address (Scan to E-mail), FTP server (Scan to FTP), or a shared folder on a network computer (Scan to Folder), you must first register the destination in the Address Book using Web Image Monitor.

Important

  • The Address Book data could be damaged or lost unexpectedly. The manufacturer shall not be responsible for any damages resulting from such data loss. Be sure to create backup files of the Address Book data periodically.

  • Depending on your network environment, the Scan to FTP and Scan to Folder functions may require a user name and password to be correctly entered in the destination information. In such cases, after registering destinations, check that the user name and password are correctly entered by sending test documents to those destinations.

The Address Book can contain up to 100 entries, including 20 Quick Dial entries.

Destinations registered as Quick Dial entries can be selected by pressing the corresponding One Touch button.

1Start the Web browser, and access the machine by entering its IP address.

2Click [One Touch Button] or [Scan Destination].

3From the [Add New Type] list, select [E-mail], [FTP] or [Folder].

4Register information as necessary.

The information you must register varies depending on the destination type. For details, see the tables below.

5Enter the administrator password if required.

6Click [Submit].

7Close the Web browser.

Scan to E-mail Settings

image

Item

Setting

Description

One Touch Button

Optional

Select when setting the destination as a Quick Dial entry.

Full Name

Required

Name of the destination. The name specified here will be shown on the screen when selecting a scan destination. Can contain up to 16 characters.

Destination E-mail Address

Required

E-mail address of the destination. Can contain up to 64 characters.

Sender

Optional

E-mail address to which a notification is sent after transmission. Can contain up to 64 characters.

Subject

Required

Subject of the e-mail. Can contain up to 64 characters.

Sender's name

Optional

Name of e-mail sender. The name specified here will be shown under “From” or similar field of the recipient's email application. Can contain up to 32 characters.

File Format for Color/Gray

Required

File format of the scanned file when scanning in color. PDF or JPEG can be selected. PDF supports multiple pages in a document, but JPEG does not.

File Format for B/W

Required

File format of the scanned file when scanning in black and white. PDF or TIFF can be selected. Both formats support multiple pages in a document.

Document size

Optional

Select the scanning size for the original from A5, B5, A4, Executive, STMT, Letter, Legal, or custom size.

If you select custom size, select [mm] or [inch], and then specify the width and length.

Resolution

Optional

Select the scan resolution from 100x100, 150x150, 200x200, 300x300, 400x400, or 600x600 dpi.

Density

Optional

Specify the image density by clicking the right or left buttons. imageimageimageimageimage is the lightest, and imageimageimageimageimage is the darkest.

Scan to FTP Settings

image

Item

Setting

Description

One Touch Button

Optional

Select when setting the destination as a Quick Dial entry.

Full Name

Required

Name of the destination. The name specified here will be shown on the screen when selecting a scan destination. Can contain up to 16 characters.

Host name or IP Address

Required

Name or IP address of the FTP server. Can contain up to 32 characters.

File Format for Color/Gray

Required

File format of the scanned file when scanning in color. PDF or JPEG can be selected. PDF supports multiple pages in a document, but JPEG does not.

File Format for B/W

Required

File format of the scanned file when scanning in black and white. PDF or TIFF can be selected. Both formats support multiple pages in a document.

FTP User Name

Optional

User name for logging in to the FTP server. Can contain up to 32 characters.

Password

Optional

Password for logging in to the FTP server. Can contain up to 32 characters.

Directory

Optional

Name of the FTP server directory where scanned files are stored. Can contain up to 64 characters.

Sender

Optional

E-mail address to which a notification is sent after transmission. Can contain up to 64 characters.

Document size

Optional

Select the scanning size for the original from A5, B5, A4, Executive, STMT, Letter, Legal, or custom size.

If you select custom size, select [mm] or [inch], and then specify the width and length.

Resolution

Optional

Select the scan resolution from 100x100, 150x150, 200x200, 300x300, 400x400, or 600x600 dpi.

Density

Optional

Specify the image density by clicking the right or left buttons. imageimageimageimageimage is the lightest, and imageimageimageimageimage is the darkest.

Scan to Folder Settings

image

Item

Setting

Description

One Touch Button

Optional

Select when setting the destination as a Quick Dial entry.

Full Name

Required

Name of the destination. The name specified here will be shown on the screen when selecting a scan destination. Can contain up to 16 characters.

Service Name

Required

Path to the directory where scanned files will be stored. Consists of the IP address or name of the destination computer, and name of the shared folder. Can contain up to 32 characters.

User Name

Optional

User name for logging in to the destination computer. Can contain up to 32 characters.

Password

Optional

Password for logging in to the destination computer. Can contain up to 32 characters.

Directory

Optional

Directory within the shared folder for storing scanned files. Can contain up to 64 characters.

File Format for Color/Gray

Required

File format of the scanned file when scanning in color. PDF or JPEG can be selected. PDF supports multiple pages in a document, but JPEG does not.

File Format for B/W

Required

File format of the scanned file when scanning in black and white. PDF or TIFF can be selected. Both formats support multiple pages in a document.

Document size

Optional

Select the scanning size for the original from A5, B5, A4, Executive, STMT, Letter, Legal, or custom size.

If you select custom size, select [mm] or [inch], and then specify the width and length.

Resolution

Optional

Select the scan resolution from 100x100, 150x150, 200x200, 300x300, 400x400, or 600x600 dpi.

Density

Optional

Specify the image density by clicking the right or left buttons. imageimageimageimageimage is the lightest, and imageimageimageimageimage is the darkest.

Note

  • To send files via e-mail, SMTP and DNS settings must be configured properly.

  • If you are using the Scan to E-mail function, select a time zone according your geographic location to send email with correct transmission date and time.

  • To send files to an FTP server or computer, the user name, password, and directory must be configured properly.

  • If you are using the Scan to Folder function on a network that uses Active Directory, you must specify the server name and domain name in the DNS settings.

  • The Scan to Folder destination must operate on one of the following operating systems: Windows 2000/XP/Vista, Windows Server 2003/2003 R2/2008, or Mac OS X.

  • Scan destinations cannot be registered using the control panel.

Reference