Transferring a Received Fax Document to E-mail Address or Folder
In addition to printing received faxes from the machine, you can also transfer them to an e-mail address or a shared folder on your computer (Forwarding). This feature is convenient when you want to check the content of received faxes via e-mail while you are out of your office or to manage received faxes in the folder on your computer.
The required configuration is as follows:
Select [On] under [Initial Settings]
[Email Setting] for transmission to e-mail destinations.Select [On] under [Initial Settings]
[Folder Setting] for transmission to a folder.You cannot transfer a fax with Memory Lock Reception that requires entering the Memory Lock ID to print.
To transfer a received fax to more than one destination, specify the destination group.
You can also specify a different destination for each sender.
Specifying the Action to Perform When Receiving a Fax from Different Senders
Black-and-white images are sent in the same way as standard fax transmissions.
If an e-mail message sent from this machine contains characters in a language other than English, the message might be garbled.
Documents can still be forwarded or delivered to e-mail or folder destinations even if [Off] is selected for [Email Setting] or [Folder Setting].
Transferring Received Faxes to an E-mail Address
Register an e-mail address to deliver the received faxes in the address book, and specify the address as the forwarding destination in [Forwarding] under [Fax Settings].
Press [Address Book] on the Home screen.
Press [Register] on the address book screen.
Enter the information of the destination in the input boxes displayed on the [Name] tab, and select a title to classify the destination.
Select the [Destinations] tab, and press [Email Address].
Enter the e-mail address to deliver the fax into the Email Address input box.
Select [Yes] in [Send via SMTP Server], and press OK.
Press [Home] (
) after configuring the setting.
Registering the forwarding destination is completed. Proceed to enable forwarding, and specify the forwarding destination.
Press [Settings] on the Home screen.
Press [Machine Features Settings] on the Settings screen.
Press [Fax Settings][Reception Settings] tab [Reception File Settings] to display the configuration screen, and then press [Forwarding].
Press [On], and then display the [Email] tab.
Select the forwarding destination.
Press [OK].
If you are not printing the forwarding fax on the machine, press [OK] to return to the Reception File Settings screen, and then select [Off] in [Print].
Press [OK].
Press [Home] () after specifying the settings.
You cannot use the following fax functions when specifying an E-mail destination:
Immediate Transmission
On-hook dialing
Manual dialing
Closed Network
JBIG Transmission
ECM (Error Correction Mode)
Memory File Transfer
Forwarding Received Faxes to a Folder
Create a shared folder on your computer, register the path to it in the address book of the machine, and then enable Forwarding.
Creating a shared folder to store forwarded faxes
Create a shared folder on your computer, and specify the access permissions of the folder to prohibit other users from viewing the content.
In Windows Explorer, create a folder to share.
A folder named "shared_doc" is created as an example.
Right-click the created folder, and then click [Properties].
On the [Sharing] tab, click [Advanced Sharing].
Select the [Share this folder] check box, and then click [Permissions].
After completing the procedure, remove Everyone (unspecified user), and then add a user allowed access the folder.
Select [Everyone] under [Group or user names], and then click [Remove].
Click [Add] [Advanced] [Object Types].
Select [Users], and then click [OK].
Click [Locations], select the name of the domain or work group the user belongs to, and then click [OK].
Click [Find Now].
From the Search Results, select the login user name of the computer to be added, and then click [OK].
Click [OK].
Select the added user, and then select the [Allow] check box under [Permissions].
The access permissions on the folder has been successfully configured. Click [OK] to close all windows, and continue operating on the machine.
Registering the path to the shared folder in the address book
Register the "shared_doc" folder created as the forwarding destination, and check that you can access the folder.
Press [Address Book] on the Home screen.
Press [Register] on the address book screen.
Enter the information of the destination in the input boxes displayed on the [Name] tab, and select the title to classify the destination.
Select the [Destinations] tab, and press [Folder].
Select [SMB (Send to Shared Folder on PC)] in "Protocol".
Specify the network path to the forwarding destination folder in "Path".
Entering the path name manually
If the computer name is "User1PC", and the shared folder name is "shared_doc", enter as follows:
\\User1PC\shared_doc
Selecting a folder from the list
Enter the IP address of the computer on which to search for a shared folder, and press [Browse Network] to select the forwarding destination folder.
Under "Folder Authentication Info", select [Specify Other Authentication Information] and then enter the name and password of the user on the computer where the forwarding destination folder is located.
Press [Connection Test].
When no connection is established, check the message that appears.
When a Message Appears While Using the Fax Function
The folder is registered after a connection test successfully completed. Proceed to specify the registered folder as the forwarding destination in [Forwarding] under [Fax Settings].
Press [Settings] on the Home screen.
Press [Machine Features Settings] on the Settings screen.
Press [Fax Settings][Reception Settings] tab [Reception File Settings] to display the configuration screen, and then press [Forwarding].
Press [On], and then display the [Folder] tab.
Select the forwarding destination.
Press [OK].
If you are not printing the forwarding fax on the machine, press [OK] to return to the Reception File Settings screen, and then select [Off] in [Print].
Press [OK].
To include the sender's name and fax number in the name of the forwarded file, configure the parameters under [Initial Settings] tab [Parameter Setting].
Select bit number [4] under switch number [37], and change current value to "1".
Changing the Parameter Settings
To prevent garbled characters appearing in the file name or data being lost, select bit number [5] under switch number [37], and change current value to "1".
Press [OK].
Press [Home] () after specifying the settings.
You cannot use the following fax functions when specifying a Folder destination:
Immediate Transmission
On-hook dialing
Manual dialing
Closed Network
JBIG Transmission
ECM (Error Correction Mode)
Memory File Transfer
Destination History
Manually entering destinations