Specifying Access Privileges for Documents Stored in Document Server
You can specify access privileges (authority to read or edit a document) for documents stored in the document server so as to prevent unauthorized use. Only the user who has access privileges can perform operations on the document within his/her privileges.
Register the users to whom you want to grant access privileges in the address book in advance. For details about how to register the users, see User Guide of your device.
The user who stored the document, the file administrator, or a custom-privileges administrator who has privileges equal to the file administrator can specify the access privileges. For details about the file administrator and custom-privileges administrator, see User Guide of your device.
In advance, specify user authentication in the machine. To protect a document when user authentication is not specified, specify a password on the document when storing. For details about the setting method of user authentication, see User Guide of your device.
Viewing and Editing the Information of Documents in Document Server
On the Home screen, press [Document Server (Classic)].
On the document server screen, select the desired folder.
Press [Search by Folder No.] or [Search by Folder Name] to search for a folder.
If the folder is password protected, enter the password and press [OK].
Select the document to specify the access privileges, and then press [Change File Info.].
Press [Change Access Priv.].
Press [Program/Change/Delete] of "Permissions for Users/Groups".
Press [New Program].
Select the user to receive access privileges, and then press [Exit].
Press [Program/Change] to select the user, and then specify the access privileges.
The contents of the access privileges are as follows:
Read-only: Authorized to read and print the document.
Edit: The privileges of "Read-only", and authorized to change the printer settings.
Edit / Delete: The privileges of "Edit", and authorized to delete the document.
Full Control: The privileges of "Edit / Delete", and authorized to specify the access privileges.
Press [Exit]
[OK]
[OK].
To cancel the Access Privileges, press [Delete] after performing Step 5 to select the user, and then press [Yes].
Access privileges to stored print documents sent from the printer driver and stored on the machine can only be specified in Web Image Monitor. For details, see User Guide of your device.
For the access privilege to stored documents, which is automatically granted to users who register in the address book when Windows or LDAP authentication is enabled, see User Guide of your device.