How to Use Document Server
You can store data in the document server on the internal storage of the machine.
The Manual covers various types of the machines. Descriptions in the Manual may differ from your model.
Storing documents
You can store the data scanned on the document server function or sent from the computer by the printer driver. The documents are stored in folders in the document server.
You can also store documents from the copier, scanner, and fax applications.
Confirming documents
You can organize documents by using folders or change document information. You can also specify access privileges for documents stored in the document server in order to prevent unauthorized use.
Using the stored documents
You can print the stored documents as necessary. You can also download stored documents to the computer with the Web Image Monitor.
To download documents that have been stored using the copy function, the document server function or the printer driver to your computer, you must install the file format converter on the machine in advance.
Documents that are stored from the scanner function or the fax function can be sent by using that same application. For how to send documents, see User Guide of your device.
By pressing [Select Stored File] on the scanner screen, you can manage documents that have been stored from the scanner screen. However, you can not print them.
The documents in the document server are classified by folders. On the Home screen, press [Document Server (Classic)] to display the folder list.
Sort keys
Press to sort the folders by [No.], [Folder Name], or [Created Date/Time]. Press the same sort key again to switch between ascending and descending order.Status of the document server
You can confirm the number of scanned pages, output quantity, and free memory space.Operation keys
Press to create a new folder, edit folders, or display the document scanning or printing screen.Folders in the document server
Press a folder to display the documents in the folder.is displayed for folders protected by a password.
Search keys
Press to search for a folder.Display selector
Press to switch between the list and thumbnail displays.
Press a folder on the "Folder list" screen to confirm the documents stored in the folder.
Name of the folder containing the currently displayed documents
Press [Up One Level] to return to the "Folder list" screen.Sort keys
Press to sort the documents by [User Name], [File Name], or [Date]. Press the same sort key again to switch between ascending and descending order.Status of the document server
You can confirm the number of scanned pages, output quantity, and free memory space.Operation keys
Press to preview or edit a document, or display the document scanning or printing screen.Documents in the folder
Select a document to print or display. The icons have the meanings below.Icon
Meaning
Document scanned on the copier screen or the document server screen
Document stored using the fax function
Document sent by the printer driver
Document scanned by specifying the color mode to [Full Color]
Document scanned by specifying the color mode to [Black & White]
Document protected by a password
Search keys
Press to search for a document.Display selector
Press to switch between the list and thumbnail displays.
Select a document on the "File List" and press [Preview] to confirm the contents of the document on the screen.
[Exit]
Press to close the "Preview" screen and return to the "File List" screen.Name of the displayed document
When two or more documents are selected on the "File List" screen before pressing [Preview], press [Switch] to display a different document preview from among the selected documents.Information about the currently displayed page
You can confirm page number, paper size, and other information about the currently displayed page. Press [Switch] to switch the page.Display position
While enlarging the preview, you can confirm the position of the currently displayed area in the whole document.Enlarge/reduce keys
Press to enlarge or reduce the preview. While enlarging the preview, press [], [
], [
], or [
] to change the displayed area in the direction of the arrows.
Preview of a document
To enlarge the preview, tap twice at the center of the area you want to enlarge.
To change the displayed area in the enlarged preview, slide your finger on the displayed document.
A document larger than A3 size cannot be displayed on the preview screen.
When Preview is selected in another function, you may not be able to use the preview screen function.
The preview and print results may differ slightly.
This section explains how to switch to the simple screen and the keys that are displayed.
Only the main functions can be used.
Letters and keys are displayed at a larger size, making operations easier.
Press [Simplfied Scrn.] on the bottom right of the screen.
This illustration shows the document server function's simple screen.[Key Color]
Press to increase screen contrast by changing the color of the keys.
To return to the initial display, press [Simplfied Scrn.] again.