Storing Documents in Document Server

You can store documents scanned by the machine in the document server.

You can also store them using the printer driver. For details, see User Guide of your device.

Important

  1. On the Home screen, press [Document Server (Classic)].
    Operation panel screen illustration

  2. On the document server screen, press [To Scanning Screen].
    Operation panel screen illustration

  3. Specify the folder to store documents, the document name, and other settings.
    Operation panel screen illustration

    • Target Fldr. to Store: Select the "Shared Folder" created in the factory default configuration or a user folder created by a user to store the document. To select a user folder, create it in advance. If the folder is password protected, enter the password and press [OK].
      Organizing Document Server Using Folders

    • Access Privileges: Set or change the access privileges, such as viewing and editing the document. Depending on the user authentication settings, [User Name] is displayed here. In this case, you can specify the user name displayed as the owner of the document.

    • File Name: Specify the name of the scanned document. If you do not specify the file name, a name such as "COPY0001" or "COPY0002" is assigned automatically.

    • Password: Specify the password required for printing the document.

  4. Place the original.
    Place the original in the same way as in the Copy function. For details, see User Guide of your device.

  5. Specify the scanning conditions such as original size or color mode.

  6. Press [Start].

    • When you place the original on the Auto Document Feeder (ADF), the folder list screen is displayed after scanning the original.

    • When you place the original on the exposure glass, press [Finish Scanning] after scanning all originals to print to display the folder list screen.

Note

  • When you scan a document whose size is not detected automatically, the scanned document may be stored with a size that differs from the original.

  • You can specify whether to allow other users to read or edit the stored document.
    Accessing Documents in Document Server from a Web Browser

  • To configure the machine not to delete stored documents automatically, set [Auto Delete File in Document Server] to [Off], and then store the documents.

  • Even if you change the settings to [Specify Days] or [Specify Hours] after documents have been stored with [Auto Delete File in Document Server] set to [Off], the documents will not be deleted automatically. Only the documents stored after the settings are changed are deleted automatically.
    Changing the Storage Period of Document Server or Specifying an Indefinite Period

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