Configuring the LAN-Fax Address Book
This section describes the LAN-Fax address book. Configure the LAN-Fax address book on the computer. The LAN-Fax address book allows you to specify LAN-Fax destinations quickly and easily.
The LAN-Fax address book can contain up to 1000 entries, including individual destinations and groups of destinations.
On the [Start] menu, click [Control Panel] under [Windows System].
Click [View devices and printers].
Right-click the LAN-Fax driver icon, and then click [Printing preferences].
Click the [Address Book] tab.
Open the LAN-Fax address book, and then click [Add User].
Enter the destination information, and then click [OK].
You must enter a contact name and fax number.Confirm the setting, and then click [OK].
Open the LAN-Fax address Book, select the destination you want to modify from the [User List:], and then click [Edit].
Modify information as necessary, and then click [OK].
Click [Save as new User] if you want to register a new destination with similar information. This is useful when you want to register a series of destinations that contain similar information. To close the dialog box without modifying the original destination, click [Cancel].Confirm the setting, and then click [OK].
Open the LAN-Fax address Book, and then click [Add Group].
Enter the group name in [Group Name].
Select the destination you want to include in the group from [User List:], and then click [Add].
To delete a destination from a group, select the destination you want to delete from [List of Group Members:], and then click [Delete from List].Click [OK].
Confirm the setting, and then click [OK].
A group must contain at least one destination.
A group name must be specified for a group. No two groups can have the same group name.
A single destination can be included in more than one group.
Open the LAN-Fax address Book, select the group you want to modify from the [User List:], and then click [Edit].
To add a destination to the group, select the destination you want to add from [User List:] and click [Add].
To delete a destination from the group, select the destination you want to delete from [List of Group Members:], and then click [Delete from List].
Click [OK].
Confirm the setting, and then click [OK].
A message appears if the name you specified already exists in the LAN-Fax Address Book. Click [OK] and register it under a different name.
Open the LAN-Fax Address Book, select the destination you want to delete from [User List:], and then click [Delete].
A confirmation message appears.Click [Yes].
Confirm the setting, and then click [OK].
A destination is automatically deleted from a group if that destination is deleted from the LAN-Fax Address Book. If you are deleting the last destination from a group, a message asking you to confirm the deletion appears. Click [OK] if you want to delete the group.
Deleting a group does not delete the destinations it contains from the LAN-Fax Address Book.
The following procedure is based on Windows 10 as an example. If you are using another operating system, the procedure might vary slightly.
Exporting LAN-Fax Address Book data
LAN-Fax Address Book data can be exported to a file in CSV (Comma Separated Values) format.
Follow this procedure to export LAN-Fax Address Book data.
Open the LAN-Fax Address Book, and then click [Export].
Navigate to the location to save the LAN-Fax Address Book data, specify a name for the file, and then click [Save].
Importing LAN-Fax Address Book data
LAN-Fax Address Book data can be imported from files in CSV format. You can import address book data from other applications if the data is saved as a CSV file.
Open the LAN-Fax Address Book, and then click [Import].
Select the file containing the address book data, and then click [Open].
A dialog box for selecting the items to import appears.For each field, select an appropriate item from the list.
Select [*empty*] for fields for which there is no data to import. Note that [*empty*] cannot be selected for [Name] and [Fax].Click [OK].
For details about the settings, see the LAN-Fax driver help.
CSV files are exported using Unicode encoding.
LAN-Fax Address Book data can be imported from CSV files whose character encoding is Unicode or ASCII.
Group data cannot be exported or imported.
Up to 1000 destinations can be registered in the LAN-Fax Address Book. If this limit is exceeded during importing, the remaining destinations will not be imported.