Fax Setting Workflows
This section explains the preparations and procedures to send fax documents.
After following the procedures below, you can send fax documents from the machine.
Set the date and time.
Setting the Date and TimeRegister the fax number and fax name of the machine.
Registering the Fax Number and NameConnect the machine to a telephone line.
Connecting to a Telephone LineSelect the telephone line type and telephone network connection type.
Selecting the Telephone Line Type and Telephone Network Connection TypeSet the outside line access number. *1
Setting the Outside Line Access NumberSpecify the reception mode.
Selecting Reception Mode
*1 Specify when using an extension line or a PBX.
Press the [Home] key.
Press the [Setting] icon on the Home screen.
Press [Administrator Tools].
Enter the password using the number keys, and then press [OK].
Press [Set Date/Time].
Press [Set Time Zone].
Specify the time zone of the location where the machine is located.
Press [Set Date].
Select the date format.
Press the box, enter the current date, and then press [OK].
Confirm the date you entered is displayed, and then press [OK].
Press [Set Time].
Select 24- or 12-hour time format.
Press the box, enter the current time, and then press [OK].
Confirm the time you entered is displayed, and then press [OK].
Press the [Home] key.
A password for accessing [Administrator Tools] can be specified in [Admin. Tools Lock]. For [Admin. Tools Lock], see Administrator Tools Settings.
This section explains how to register the sender's information (the machine's number and name).
The target destination will receive faxes with the number and name registered in this setting.
You may have registered the fax number and name when you turned the power on for the first time after purchase. You can change them as necessary.
Press the [Home] key.
Press the [Setting] icon on the Home screen.
Press [Administrator Tools].
Enter the password using the number keys, and then press [OK].
Press [Program Fax Info.].
Press [Number:], and then specify the fax number of the machine using up to 20 characters, including 0 to 9, space, and "+".
Press [Name:], and then specify the fax name of the machine using up to 20 alphanumeric characters and symbols.
For details about entering characters, see Entering Characters.Confirm the setting, and then press[OK].
Press the [Home] key.
A password for accessing [Administrator Tools] can be specified in [Admin. Tools Lock]. For [Admin. Tools Lock], see Administrator Tools Settings.
When [Print Fax Header] in [Fax Settings] is set to [On], the registered number, name and transmission date and time is printed in the header of all faxes you send. For details, see Fax Settings.
Perform connection according to the environment in which the machine is used.
Connect an external telephone to use the same line for conversation.
Connect a telephone line cord to LINE.
If using an external telephone, connect the telephone to TEL.
Port For LINE
Port For External Telephone
You cannot use the external telephone's functions that the machine does not support.
Select the telephone line type from the push phone and dial phone.
Press the [Home] key.
Press the [Setting] icon on the Home screen.
Press [Administrator Tools].
Enter the password using the number keys, and then press [OK].
Press [Dial/Push Phone].
Press the telephone line type appropriate for your telephone service.
Press [PSTN / PBX].
Press [PSTN] or [PBX].
Press the [Home] key.
A password for accessing [Administrator Tools] can be specified in [Admin. Tools Lock]. For [Admin. Tools Lock], see Administrator Tools Settings.
If you have selected PBX, use the following procedure.
Specify the outside line access number correctly. Otherwise, fax transmission to the outside line may fail.
Press the [Home] key.
Press the [Setting] icon on the Home screen.
Press [Administrator Tools].
Enter the password using the number keys, and then press [OK].
Press [External Access No.].
Enter the outside line access number using the number keys, and then press[OK].
For details about entering characters, see Entering Characters.Confirm the setting, and then press[OK].
Press the [Home] key.
A password for accessing [Administrator Tools] can be specified in [Admin. Tools Lock]. For [Admin. Tools Lock], see Administrator Tools Settings.