Registering Scan Destinations

This section describes how to register scan destinations in the Address Book. To send scanned files to an e-mail address (Scan to E-mail), FTP server (Scan to FTP), or a shared folder on a network computer (Scan to Folder), you must first register the destination in the Address Book using Web Image Monitor.

Important

  • The Address Book data could be damaged or lost unexpectedly. The manufacturer shall not be responsible for any damages resulting from such data loss. Be sure to create backup files of the Address Book data periodically. For details about creating backup files, see [Backup Setting] Tab.

  • Depending on your network environment, the Scan to FTP and Scan to Folder functions may require a user name and password to be correctly entered in the destination information. In such cases, after registering destinations, check that the user name and password are correctly entered by sending test documents to those destinations.

The Address Book can contain up to 100 entries.

  1. Start the web browser and access the machine by entering its IP address.
    The top page of Web Image Monitor appears.

  2. Click [Scan Destination].

  3. From the [Destination Type] list, select [E-mail Address], [FTP], or [Folder].

  4. Register information as necessary.
    The information you must register varies depending on the destination type. For details, see the tables below.

  5. Enter the administrator password.

  6. Click [Apply].

  7. Close the web browser.

Scan to E-mail Settings

Web browser screen illustration

Item

Setting

Description

Frequent

Required

Select [Yes] to display the destination in the [Frequent] tab in the Address Book.

Name

Required

Name of the destination. The name specified here will be shown on the screen when selecting a scan destination. Can contain up to 16 characters.

Phonetic

Optional

Index name used when searching the destination. Can contain up to 20 characters.

Destination E-mail Address (Required)

Required

E-mail address of the destination. Can contain up to 64 characters.

Notification E-mail Address (Optional)

Optional

E-mail address to which a notification is sent after transmission. Can contain up to 64 characters.

Subject

Required

Subject of the e-mail. Can contain up to 64 characters.

Sender's Name (Optional)

Optional

Name of e-mail sender. The name specified here will be shown under "From" or a similar field of the recipient's email application. Can contain up to 32 characters.

File Format (Color/Gray Scale)

Required

File format of the scanned file when scanning in color. PDF or JPEG can be selected. PDF supports multiple pages in a document, but JPEG does not.

File Format (Black & White)

Required

File format of the scanned file when scanning in black and white. PDF or TIFF can be selected. Both formats support multiple pages in a document.

Original

Required

Select the sides of the original (1 side or 2-sides) to scan according to the page and binding orientation.

Scan Size

Required

Select the scanning size for the original from A5, B5, A4, 71/4 × 101/2, 81/2 × 51/2, 81/2 × 11, 81/2 × 14, or custom size.

If you select custom size, select [mm] or [Inch], and then specify the width and length.

Resolution

Required

Select the scan resolution from 100×100, 150×150, 200×200, 300×300, 400×400, or 600×600 dpi.

Density

Required

Specify the image density by clicking the right or left button. DensityDensityDensityDensityDensity is the lightest, and DensityDensityDensityDensityDensity is the darkest.

Scan to FTP Settings

Web browser screen illustration

Item

Setting

Description

Frequent

Required

Select [Yes] to display the destination in the [Frequent] tab in the Address Book.

Name

Required

Name of the destination. The name specified here will be shown on the screen when selecting a scan destination. Can contain up to 16 characters.

Phonetic

Optional

Index name used when searching the destination. Can contain up to 20 characters.

Hostname or IP Address (Required)

Required

Name or IP address of the FTP server. Can contain up to 64 characters.

File Format (Color/Gray Scale)

Required

File format of the scanned file when scanning in color. PDF or JPEG can be selected. PDF supports multiple pages in a document, but JPEG does not.

File Format (Black & White)

Required

File format of the scanned file when scanning in black and white. PDF or TIFF can be selected. Both formats support multiple pages in a document.

FTP User Name (Optional)

Optional

User name for logging in to the FTP server. Can contain up to 32 characters.

FTP Password

Optional

Password for logging in to the FTP server. Can contain up to 32 characters.

Directory

Optional

Name of the FTP server directory where scanned files are stored. Can contain up to 64 characters.

Notification E-mail Address (Optional)

Optional

E-mail address to which a notification is sent after transmission. Can contain up to 64 characters.

Original

Required

Select the sides of the original (1 side or 2-sides) to scan according to the page and binding orientation.

Scan Size

Required

Select the scanning size for the original from A5, B5, A4, 71/4 × 101/2, 81/2 × 51/2, 81/2 × 11, 81/2 × 14, or custom size.

If you select custom size, select [mm] or [Inch], and then specify the width and length.

Resolution

Required

Select the scan resolution from 100×100, 150×150, 200×200, 300×300, 400×400, or 600×600 dpi.

Density

Required

Specify the image density by clicking the right or left button. DensityDensityDensityDensityDensity is the lightest, and DensityDensityDensityDensityDensity is the darkest.

Connection Test

-

A connection test is performed to check whether the specified FTP server exists.

Scan to Folder Settings

Web browser screen illustration

Item

Setting

Description

Frequent

Required

Select [Yes] to display the destination in the [Frequent] tab in the Address Book.

Name

Required

Name of the destination. The name specified here will be shown on the screen when selecting a scan destination. Can contain up to 16 characters.

Phonetic

Optional

Index name used when searching the destination. Can contain up to 20 characters.

Service Name

Required

Path to the directory where scanned files will be stored. Consists of the IP address or name of the destination computer (can contain up to 64 characters), and name of the shared folder (can contain up to 32 characters).

Domain (Optional)

Optional

Specify the name of the domain to which the computer belongs. Can contain up to 15 characters.

Login User Name

Optional

User name for logging in to the destination computer. Can contain up to 32 characters.

Depending on the network environment, it may be necessary to enter this.

Login Password

Optional

Password for logging in to the destination computer. Can contain up to 32 characters.

Depending on the network environment, it may be necessary to enter this.

Directory

Optional

Directory within the shared folder for storing scanned files. Can contain up to 64 characters.

Notification E-mail Address (Optional)

Optional

E-mail address to which a notification is sent after transmission. Can contain up to 64 characters.

Connection Test

-

A connection test is performed to check whether the specified FTP server exists.

File Format (Color/Gray Scale)

Required

File format of the scanned file when scanning in color. PDF or JPEG can be selected. PDF supports multiple pages in a document, but JPEG does not.

File Format (Black & White)

Required

File format of the scanned file when scanning in black and white. PDF or TIFF can be selected. Both formats support multiple pages in a document.

Original

Required

Select the sides of the original (1 side or 2-sides) to scan according to the page and binding orientation.

Scan Size

Required

Select the scanning size for the original from A5, B5, A4, 71/4 × 101/2, 81/2 × 51/2, 81/2 × 11, 81/2 × 14, or custom size.

If you select custom size, select [mm] or [Inch], and then specify the width and length.

Resolution

Required

Select the scan resolution from 100×100, 150×150, 200×200, 300×300, 400×400, or 600×600 dpi.

Density

Required

Specify the image density by clicking the right or left button. DensityDensityDensityDensityDensity is the lightest, and DensityDensityDensityDensityDensity is the darkest.

Note

  • To send files via e-mail, SMTP and DNS settings must be configured properly. For details, see Configuring SMTP and DNS Settings.

  • If you are using the Scan to E-mail function, select a time zone according to your geographic location to send email with correct transmission date and time. For details, see Administrator Tools Settings.

  • To send files to an FTP server or computer, the user name, password, and directory must be configured properly.

  • On a network that uses a DNS server, specify a computer name in [Service Name] and the name of the domain to which the computer belongs in [Domain (Optional)]. In this case, also configure the DNS related settings using Web Image Monitor. For details, see [DNS] Tab.

  • Scan destinations cannot be registered using the control panel.

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