Forwarding or Storing Faxes in Memory

To prevent unauthorized users from seeing sensitive faxes, you can set the machine to forward received faxes to a preset destination, or store them in memory without printing them out.

Note

  • The table below shows what happens after forwarding succeeds or fails depending on the machine’s configuration.

    Forwarding

    [Print Forwarded File]

    [Print Received File]

    Results

    Success

    Off

    Not applicable

    The machine deletes the fax from memory.

    Success

    On

    On

    The machine prints out the fax and deletes it from memory.

    Success

    On

    Off

    The machine stores the fax in memory for later manual printing.

    Failure

    Off

    Not applicable

    Even though [Print Forwarded File] is disabled, the machine prints out a forwarding failure report, prints out the fax, and then deletes it from memory.

    Failure

    On

    On

    The machine prints out a forwarding failure report, prints out the fax, and then deletes it from memory.

    Failure

    On

    Off

    The machine prints out a forwarding failure report, prints out the fax, and then deletes it from memory.

  • If the machine is unable to print out a fax due to machine errors such as an empty paper tray or a paper jam, the fax will remain in memory and the Fax Received indicator will flash. The remaining pages will start printing as soon as the problem is resolved.

  • The number of forwarding attempts and the attempt interval time can be specified using Web Image Monitor. For details about the forwarding destination, forwarding trials and interval settings, see Configuring the System Settings.

  • The faxes can be forwarded or stored in memory as TIFF or PDF files. The image file format can be specified in [Forwarded File Format] on the [Fax] tab. For details about specifying the image file format, see [Fax] Tab.

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