Registering Scan Destinations
This section describes how to register scan destinations in the Address Book. To send scanned files to an e-mail address (Scan to E-mail), FTP server (Scan to FTP), or a shared folder on a network computer (Scan to Folder), you must first register the destination in the Address Book using Web Image Monitor.
The Address Book data could be damaged or lost unexpectedly. The manufacturer shall not be responsible for any damages resulting from such data loss. Be sure to create backup files of the Address Book data periodically. For details about creating backup files, see [Backup Setting] Tab.
Depending on your network environment, the Scan to FTP and Scan to Folder functions may require a user name and password to be correctly entered in the destination information. In such cases, after registering destinations, check that the user name and password are correctly entered by sending test documents to those destinations.
The Address Book can contain up to 100 entries.
Start the web browser and access the machine by entering its IP address.
The top page of Web Image Monitor appears.Click [Scan Destination].
From the [Destination Type] list, select [E-mail Address], [FTP], or [Folder].
Register information as necessary.
The information you must register varies depending on the destination type. For details, see the tables below.Enter the administrator password.
Click [Apply].
Close the web browser.
Scan to E-mail Settings
Item |
Setting |
Description |
---|---|---|
Frequent |
Required |
Select [Yes] to display the destination in the [Frequent] tab in the Address Book. |
Name |
Required |
Name of the destination. The name specified here will be shown on the screen when selecting a scan destination. Can contain up to 16 characters. |
Phonetic |
Optional |
Index name used when searching the destination. Can contain up to 20 characters. |
Destination E-mail Address (Required) |
Required |
E-mail address of the destination. Can contain up to 64 characters. |
Notification E-mail Address (Optional) |
Optional |
E-mail address to which a notification is sent after transmission. Can contain up to 64 characters. |
Subject |
Required |
Subject of the e-mail. Can contain up to 64 characters. |
Sender's Name (Optional) |
Optional |
Name of e-mail sender. The name specified here will be shown under "From" or a similar field of the recipient's email application. Can contain up to 32 characters. |
File Format (Color/Gray Scale) |
Required |
File format of the scanned file when scanning in color. PDF or JPEG can be selected. PDF supports multiple pages in a document, but JPEG does not. |
File Format (Black & White) |
Required |
File format of the scanned file when scanning in black and white. PDF or TIFF can be selected. Both formats support multiple pages in a document. |
Original |
Required |
Select the sides of the original (1 side or 2-sides) to scan according to the page and binding orientation. |
Scan Size |
Required |
Select the scanning size for the original from A5, B5, A4, 71/4 × 101/2, 81/2 × 51/2, 81/2 × 11, 81/2 × 14, or custom size. If you select custom size, select [mm] or [Inch], and then specify the width and length. |
Resolution |
Required |
Select the scan resolution from 100×100, 150×150, 200×200, 300×300, 400×400, or 600×600 dpi. |
Density |
Required |
Specify the image density by clicking the right or left button. |
Scan to FTP Settings
Item |
Setting |
Description |
---|---|---|
Frequent |
Required |
Select [Yes] to display the destination in the [Frequent] tab in the Address Book. |
Name |
Required |
Name of the destination. The name specified here will be shown on the screen when selecting a scan destination. Can contain up to 16 characters. |
Phonetic |
Optional |
Index name used when searching the destination. Can contain up to 20 characters. |
Hostname or IP Address (Required) |
Required |
Name or IP address of the FTP server. Can contain up to 64 characters. |
File Format (Color/Gray Scale) |
Required |
File format of the scanned file when scanning in color. PDF or JPEG can be selected. PDF supports multiple pages in a document, but JPEG does not. |
File Format (Black & White) |
Required |
File format of the scanned file when scanning in black and white. PDF or TIFF can be selected. Both formats support multiple pages in a document. |
FTP User Name (Optional) |
Optional |
User name for logging in to the FTP server. Can contain up to 32 characters. |
FTP Password |
Optional |
Password for logging in to the FTP server. Can contain up to 32 characters. |
Directory |
Optional |
Name of the FTP server directory where scanned files are stored. Can contain up to 64 characters. |
Notification E-mail Address (Optional) |
Optional |
E-mail address to which a notification is sent after transmission. Can contain up to 64 characters. |
Original |
Required |
Select the sides of the original (1 side or 2-sides) to scan according to the page and binding orientation. |
Scan Size |
Required |
Select the scanning size for the original from A5, B5, A4, 71/4 × 101/2, 81/2 × 51/2, 81/2 × 11, 81/2 × 14, or custom size. If you select custom size, select [mm] or [Inch], and then specify the width and length. |
Resolution |
Required |
Select the scan resolution from 100×100, 150×150, 200×200, 300×300, 400×400, or 600×600 dpi. |
Density |
Required |
Specify the image density by clicking the right or left button. |
Connection Test |
- |
A connection test is performed to check whether the specified FTP server exists. |
Scan to Folder Settings
Item |
Setting |
Description |
---|---|---|
Frequent |
Required |
Select [Yes] to display the destination in the [Frequent] tab in the Address Book. |
Name |
Required |
Name of the destination. The name specified here will be shown on the screen when selecting a scan destination. Can contain up to 16 characters. |
Phonetic |
Optional |
Index name used when searching the destination. Can contain up to 20 characters. |
Service Name |
Required |
Path to the directory where scanned files will be stored. Consists of the IP address or name of the destination computer (can contain up to 64 characters), and name of the shared folder (can contain up to 32 characters). |
Domain (Optional) |
Optional |
Specify the name of the domain to which the computer belongs. Can contain up to 15 characters. |
Login User Name |
Optional |
User name for logging in to the destination computer. Can contain up to 32 characters. Depending on the network environment, it may be necessary to enter this. |
Login Password |
Optional |
Password for logging in to the destination computer. Can contain up to 32 characters. Depending on the network environment, it may be necessary to enter this. |
Directory |
Optional |
Directory within the shared folder for storing scanned files. Can contain up to 64 characters. |
Notification E-mail Address (Optional) |
Optional |
E-mail address to which a notification is sent after transmission. Can contain up to 64 characters. |
Connection Test |
- |
A connection test is performed to check whether the specified FTP server exists. |
File Format (Color/Gray Scale) |
Required |
File format of the scanned file when scanning in color. PDF or JPEG can be selected. PDF supports multiple pages in a document, but JPEG does not. |
File Format (Black & White) |
Required |
File format of the scanned file when scanning in black and white. PDF or TIFF can be selected. Both formats support multiple pages in a document. |
Original |
Required |
Select the sides of the original (1 side or 2-sides) to scan according to the page and binding orientation. |
Scan Size |
Required |
Select the scanning size for the original from A5, B5, A4, 71/4 × 101/2, 81/2 × 51/2, 81/2 × 11, 81/2 × 14, or custom size. If you select custom size, select [mm] or [Inch], and then specify the width and length. |
Resolution |
Required |
Select the scan resolution from 100×100, 150×150, 200×200, 300×300, 400×400, or 600×600 dpi. |
Density |
Required |
Specify the image density by clicking the right or left button. |
To send files via e-mail, SMTP and DNS settings must be configured properly. For details, see Configuring SMTP and DNS Settings.
If you are using the Scan to E-mail function, select a time zone according to your geographic location to send email with correct transmission date and time. For details, see Administrator Tools Settings.
To send files to an FTP server or computer, the user name, password, and directory must be configured properly.
On a network that uses a DNS server, specify a computer name in [Service Name] and the name of the domain to which the computer belongs in [Domain (Optional)]. In this case, also configure the DNS related settings using Web Image Monitor. For details, see [DNS] Tab.
Scan destinations cannot be registered using the control panel.
This section describes how to modify or delete the information of registered destinations.
Start the web browser and access the machine by entering its IP address.
The top page of Web Image Monitor appears.Click [Scan Destination].
Click the [E-mail Address], [FTP], or [Folder] tab.
Modify or delete destinations.
- When modifying destinations
Select the entry to modify, and then click [Change].
Modify settings as necessary.
- When deleting destinations
Select the entry to delete, and then click [Delete].
Confirm that the entry you have selected is the entry that you want to delete.
Enter the administrator password.
Click [Apply].
Close the web browser.
The machine will notify you if the destination you want to modify or delete is set as a forwarding destination of received faxes. For details about fax forwarding settings, see [Fax] Tab.
When a USB flash memory device is inserted into the machine, scanned documents will be stored in the USB flash memory device. Confirm that there are no USB flash memory devices inserted into the machine.
Place the original on the exposure glass or in the ADF.
To place the original, see Placing Originals.Press the [Home] key.
Press the [Scanner] icon on the Home screen.
Press [Address Book].
Select the desired destination, and then press [OK].
Press the check box for the desired destination, and then make sure that the box is checked.
When you specify a scan destination, the machine's scan settings change automatically according to the information registered for that destination in the Address Book. If necessary, you can change the scan settings using the control panel. For scan settings, see Specifying Scan Settings.Press the [B&W Start] key or [Color Start] key.
To scan in black and white, press the [B&W Start] key.
To scan in color, press the [Color Start] key.
Depending on the machine's settings, you may see the following screen on the display when scanning from the exposure glass.
If you see this screen, proceed to the next step.If you have more originals to scan, place the next original on the exposure glass, and then press [Yes].
Repeat this step until all originals are scanned.When all originals have been scanned, press [No] to start sending the scanned file.
Scanning starts and scanned documents will be stored in a shared folder.
If the machine fails to transmit the file, confirm the following items.
The destination is registered to the Address Book correctly.
Disable the security software or firewall of the destination computer and try the job again. For details about security software of the firewall settings, contact your network administrator.
If there are several destination computers, test the job with other computers. Compare the settings with the computer the file was transmitted from. For details, contact your network administrator.
There is enough disk space on the destination computer.