Fax Settings

Reception Settings

Specifies the settings for receiving a fax.

Item

Description

Value

Switch Recep. Mode

Specifies the reception mode.

  • Fax Only
    The machine automatically answers all incoming calls in fax reception mode.

  • FAX/TEL(Manually)
    The machine rings when it receives incoming calls. The machine receives faxes only when you manually receive faxes.

  • FAX/TAD
    The machine receives faxes automatically when a fax call is received. Otherwise, the connected telephone answering device answers the call.

  • FAX/TEL(Auto)
    The machine receives faxes automatically if a fax calling tone is detected from an incoming call.
    If you answer the call with the external telephone while the machine is ringing, a normal telephone call starts. If you hear a fax calling tone, receive the fax manually.

Default: Fax Only

Auto Reduction

Sets the machine to reduce the size of a received fax if it is too large to print on a single sheet of paper.

Note that the machine only reduces the size down to 74%. If further reduction is required to fit the fax on a single sheet, it will be printed on separate sheets without being reduced.

  • Off

  • On

Default: On

Default may be [Off] depending on the [Country/Region] setting under [Administrator Tools].

No. of Rings (TAD)

Specifies the number of times the external telephone answering device rings before the machine starts to receive faxes in FAX/TAD mode.

1 to 20 times, in increments of 1

Default: 5 times

Number of Rings

Specifies the number of times the machine rings before it starts to receive faxes in Fax Only mode.

3 to 5 times

Default: 3 times

RX Mode Switch Time

Specifies how long the machine rings before it starts to receive faxes in FAX/TEL(Auto) mode.

5 to 99 seconds

Default: 15 seconds

Authorized Reception

Sets the machine to receive (or reject) faxes only from the programmed Special Senders. This helps you screen out unwanted documents, such as junk faxes, and prevents the wasting of fax paper.

  • Inactive

  • Active

Default: Inactive

Auth.RX: Conditions

Specifies whether to receive or reject faxes from the programmed Special Senders.

This setting is available when [Authorized Reception] is enabled.

  • Special Sender
    Receive faxes from the Special Senders and reject faxes from all other senders.

  • Not Special Sender
    Reject faxes from the Special Senders and receive faxes from all other senders.

Default: Special Sender

Reception File Sett.

Sets the machine to store received faxes into memory for printing or forward them to a preset destination.

Use Web Image Monitor to specify the forwarding destination (for details, see Configuring the System Settings).

  • Print

  • Forward

Default: Print

Print Received File

Sets the machine to automatically print the faxes received into memory or store them for later manual printing.

  • On
    Automatically print out the received faxes and delete from memory.
    The machine prints out the received faxes and deletes them from memory within the specified time.

  • Off
    Store the received faxes in memory for manual printing specified time.

Default: On

Print Forwarded File

Sets the machine to store the faxes in memory for printing or delete them after forwarding.

  • On
    Store the faxes in memory for printing after forwarding.

  • Off
    Delete the faxes from memory after forwarding.

Default: Off

Notify Forwarding

Sets the machine to send e-mail notifications after faxes are forwarded. The e-mail notification destination depends on how the forwarding destination is configured using Web Image Monitor (for details, see [Fax] Tab).

  • Inactive

  • Active

Default: Inactive

Manual POP

Connects to the POP3 server to receive e-mail messages manually.

Press [Yes] to connect to the POP3 server and receive e-mail messages. Press [No] to exit to the previous level of the menu tree without connecting to the POP3 server.

This function is only performed when selected.

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Duplex Print

Specify whether or not received fax documents are to be printed on both sides of the paper.

  • Off

  • Duplex Portrait: T to T

  • Duplex Portrait: T to B

Default: Off

Select Paper Tray

Item

Description

Value

Select Paper Tray

Specifies the tray for printing received faxes.

Note that only A4, Letter, or Legal size paper can be used for printing faxes.

Make sure to select a tray that contains paper of the valid size.

If Tray 2 is not installed, only [Tray 1] appears.

  • Auto
    The machine uses Tray 1 and Tray 2 if they contain paper of the same size. In this case, the machine starts to print from the tray specified as the priority tray in [Paper Tray Priority] under [Paper Settings]. If that tray runs out of paper, the machine automatically switches to the other tray to continue printing.

  • Tray 1

  • Tray 2

Default: Auto

Delete TX Stand.File

Deletes unsent fax jobs remaining in the machine's memory. The machine can store up to 5 unsent fax jobs. This function is only performed when selected.

Item

Description

Value

Delete Selected File

To delete a fax job, select the desired job, press [Delete], and then press [Yes]. Pressing [Exit] without pressing [Delete] exits to the previous level of the menu tree without deleting the fax job.

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Delete All Files

To delete the fax jobs, press [Delete All], and then press [Yes]. Pressing [Exit] without pressing [Delete All] exits to the previous level of the menu tree without deleting the fax jobs.

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Communication Sett.

Item

Description

Value

ECM Transmission

Sets the machine to automatically resend parts of the data that are lost during transmission.

  • Off

  • On

Default: On

ECM Reception

Sets the machine to automatically receive parts of the data that are lost during reception.

  • Off

  • On

Default: On

Dial Tone Detect

Sets the machine to detect a dial tone before the machine begins to dial the destination automatically.

  • Detect

  • Not Detect

Default: Detect

Transmission Speed

Specifies the transmission speed for the fax modem.

  • 33.6 Kbps

  • 14.4 Kbps

  • 9.6 Kbps

  • 7.2 Kbps

  • 4.8 Kbps

  • 2.4 Kbps

Default: 33.6 Kbps

Reception Speed

Specifies the reception speed for the fax modem.

  • 33.6 Kbps

  • 14.4 Kbps

  • 9.6 Kbps

  • 7.2 Kbps

  • 4.8 Kbps

  • 2.4 Kbps

Default: 33.6 Kbps

JBIG

Enables transmission and reception of JBIG-compressed images.

Note that to use this function, [ECM Transmission] and [ECM Reception] must also be enabled.

This function is not available with Internet Fax.

  • Inactive

  • Active

Default: Active

Report Print Setting

Item

Description

Value

Print TX Status

Sets the machine to print a transmission report automatically after a fax transmission.

When the machine is in Immediate Transmission mode, the image of the original will not be reproduced on the report, even if [Error Only(Image)] or [Every TX (Image)] is selected.

Note that if a memory error occurs for LAN-Fax transmission, a transmission report will always be printed regardless of this setting.

The transmission report will be printed on A4 or Letter size paper.

  • Error Only
    Prints a report when a transmission error occurs.

  • Error Only(Image)
    Prints a report with an image of the original when transmission error occurs.

  • Every TX
    Prints a report for every fax transmission.

  • Every TX (Image)
    Prints a report with an image of the original for every fax transmission.

  • Do not Print

Default: Every TX (Image)

Print Fax Journal

Sets the machine to print a fax journal automatically for every 50 fax jobs (both sent and received).

This machine's fax transmission history is deleted after printing each fax journal.

The fax journal will be printed using the tray set for [Facsimile] under [Paper Tray Priority] in [Paper Settings], on A4 or Letter size paper.

  • Auto Print

  • Do not Auto Print

Default: Auto Print

Transmission Setting

Item

Description

Value

Immediate TX

Sets the machine to send a fax immediately when the original is scanned.

  • Off
    You can use the immediate transmission mode by pressing [Immed. TX] on the Fax screen.

  • On
    All faxes are sent using the immediate transmission mode.

  • Next Fax Only
    Only the next fax transmission will be in the immediate transmission. [Immediate TX] will be set to [Off] after transmission.

Default: Off

Resolution

Specifies the resolution to use for scanning originals.

"Photo" resolution is not available for Internet Faxes. Faxes will be sent using "Detail" resolution if "Photo" resolution has been specified.

  • Standard
    Select this when the original is a printed or typewritten document with normal-sized characters.

  • Detail
    Select this when the original is a document with small print.

  • Photo
    Select this when the original contains images such as photographs or shaded drawings.

Default: Standard

Density

Specifies the image density to use for scanning originals.

Press [Right arrow key] to increase the density.

Default: The default setting is the middle of 3 adjustment levels.

Pause Time

Specifies the length of pause time when a pause is inserted between the digits of a fax number.

1 to 15 seconds

Default: 3 seconds

Auto Redial

Sets the machine to redial the fax destination automatically when the line is busy or a transmission error occurs, if the machine is in Memory Transmission mode. The number of redial attempts is preset to two or three times, depending on the [Country/Region] setting under [Administrator Tools], in five-minute intervals.

  • Off

  • On

Default: On

Print Fax Header

Sets the machine to add a header to every fax you send. The header includes the current date and time, user fax name and fax number of the machine, job ID, and page information.

  • Off

  • On

Default: On

Fax Original

Specifies the orientation to fax and whether to have faxes printed in both sides when the original is set in the ADF.

  • Simplex Portrait

  • Dup.Portrait:T to T

  • Dup.Portrait:T to B

  • Dup.Landscape:T to T

  • Dup.Landscape:T To B

Default: Simplex Portrait

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