Printing Confidential Documents
By the Locked Print function, you can password-protect print jobs.
This means that your job is printed only after you enter the password using the machine's control panel.
This function prevents unauthorized users from seeing sensitive documents at the machine.
This function is only available when using the PCL printer driver, and printing from a computer running a Windows operating system.
The procedure in this section is an example based on Windows 10.
This section explains how to store a Locked Print file in the machine using the printer driver.
Open the file you want to print on your computer.
On the [File] menu, click [Print...].
In the [Select Printer] area, select the name of this machine, and then click [Preferences].
Click the [Setup] tab, and then select the [Locked Print] check box.
The [Password:] and [User ID:] text boxes become available.
The [User ID:] text box contains the login user name of your computer account or the user code used for the previous Locked Print job.Type the user ID (containing 1 to 9 alphanumeric characters) and password (containing 4 to 8 digits), and then click [OK].
The user ID will be used to identify your Locked Print file on the machine's control panel.Execute a print command.
The print job is stored in the machine as a Locked Print file. You can print the file by entering the password using the control panel.
The Locked Print file is automatically erased from the machine's memory when it is printed out, or when the machine's power is turned off.
The machine can store up to 5 jobs or 5 MB of Locked Print data at a time.
Even if the machine cannot store any more Locked Print files, the machine holds a new Locked Print file for the period of time specified in [Locked Print] in [I/O Timeout] under [System Settings] before canceling the job. Within this time, you can print or delete the new Locked Print file. You can also print or delete an existing Locked Print file so that the new Locked Print file can be stored in the machine.
When there is a Locked Print file stored in the machine, "Locked Print Job" appears on the machine's control panel display in each mode.
Also, "Locked Print Job" appears on the [Info] screen.
Use the following procedure to unlock and print the Locked Print file.
Press the [Home] key.
Press the [Info] icon on the Home screen.
Press the [Locked Print] tab.
Select the file you want to print.
Identify the Locked Print file by checking its time stamp and user ID.Press [Print Jobs].
Press the [Locked Print Password:] box.
Enter the password, and then press [OK] twice.
While entering a password using the control panel, the machine cannot process other print jobs.
The Locked Print file is automatically erased from the machine's memory when it is printed out, or when the machine's power is turned off.
You can also display the Locked Print file list by pressing [Check] on the [Status] tab in Step 3.
Use the following procedure to delete a Locked Print file. You do not need to enter a password to delete a Locked Print file.
Press the [Home] key.
Press the [Info] icon on the Home screen.
Press the [Locked Print] tab.
Select the file you want to delete.
Identify the Locked Print file by checking its time stamp and user ID.Press [Delete Jobs].
The Locked Print file is deleted.
You can also display the Locked Print file list by pressing [Check] on the [Status] tab in Step 3.