Forwarding or Storing Faxes in Memory
To prevent unauthorized users from seeing sensitive faxes, you can set the machine to forward received faxes to a preset destination, or store them in memory without printing them out.
The table below shows what happens after forwarding succeeds or fails depending on the machine’s configuration.
Forwarding
[Print Forwarded File]
[Print Received File]
Results
Success
Off
Not applicable
The machine deletes the fax from memory.
Success
On
On
The machine prints out the fax and deletes it from memory.
Success
On
Off
The machine stores the fax in memory for later manual printing.
Failure
Off
Not applicable
Even though [Print Forwarded File] is disabled, the machine prints out a forwarding failure report, prints out the fax, and then deletes it from memory.
Failure
On
On
The machine prints out a forwarding failure report, prints out the fax, and then deletes it from memory.
Failure
On
Off
The machine prints out a forwarding failure report, prints out the fax, and then deletes it from memory.
If the machine is unable to print out a fax due to machine errors such as an empty paper tray or a paper jam, the fax will remain in memory and the Fax Received indicator will flash. The remaining pages will start printing as soon as the problem is resolved.
The number of forwarding attempts and the attempt interval time can be specified using Web Image Monitor. For details about the forwarding destination, forwarding trials and interval settings, see Configuring the System Settings.
The faxes can be forwarded or stored in memory as TIFF or PDF files. The image file format can be specified in [Forwarded File Format] on the [Fax] tab. For details about specifying the image file format, see [Fax] Tab.
To specify the forwarding conditions for received faxes, configure the machine as follows:
Press the [Home] key.
Press the [Setting] icon on the Home screen.
Press [Fax Settings].
Press [Reception Settings].
Press [
].
Press [Reception File Sett.].
Select [Forward].
To send e-mail notifications after faxes are forwarded, proceed to Step 8.Press [
].
Press [Notify Forwarding].
Press [Active].
[Active]: Send an e-mail notification after forwarding. When the forwarding destination is [E-mail Address], the notification is sent to the administrator's e-mail address. When the forwarding destination is [Scan Destination], the notification is sent to the notification e-mail address registered for the destination.
[Inactive]: An e-mail notification is not sent.
Press the [Home] key.
Start the web browser and access the machine by entering its IP address.
The top page of Web Image Monitor appears.Click [System Settings].
Click the [Fax] tab.
Specify the forwarding destination in [Forwarding Destination].
[E-mail Address]: Enter a destination e-mail address.
[Scan Destination]: Select a scan destination as a forwarding destination.
For details, see [Fax] Tab.
Enter the administrator password.
Click [OK].
Close the web browser.
For details about using Web Image Monitor, see Configuring the System Settings.
To specify the storing conditions for received faxes, configure the machine as follows:
Press the [Home] key.
Press the [Setting] icon on the Home screen.
Press [Fax Settings].
Press [Reception Settings].
Press [
].
Press [Reception File Sett.].
Select [Print] or [Forward].
Press [Print Received File].
Select [On] or [Off].
[On]: Automatically print out the received faxes and delete from memory.
[Off]: Store the received faxes in memory for later manual printing.
Enter the start time and the end time, and then press [OK].
The machine prints out the received faxes and delete from memory within the specified time.Press the [Home] key.
When the fax is successfully printed out, it will be deleted from memory.
If the machine is unable to print out a fax due to machine errors such as an empty paper tray or a paper jam, the fax will remain in memory even if [Print Received File] is set to [On]. The remaining pages will start printing as soon as the problem is resolved.
This section explains how to print out received faxes stored in the machine's memory.
If the Data-In indicator is lit, there is a fax in machine's memory. Follow the procedure below to print the fax.
Press the [Home] key.
Press the [Fax] icon on the Home screen.
Press [Rx File].
Select the file, and then press [Print].
Press [Yes].
The machine prints out the stored fax and deletes it from memory.Press the [Home] key.
If tray 2 is installed, you can select which tray to feed paper from in [Select Paper Tray] under fax feature settings. If you set the machine to switch between Tray 1 and 2 automatically in this setting, you can also specify the tray the machine uses first in [Paper Tray Priority] under [Paper Settings]. For details about [Select Paper Tray], see Fax Settings and [Paper Tray Priority], see Paper Settings.
If the Fax Received indicator is flashing, there is a received fax in the machine's memory that could not be printed out due to machine errors such as an empty paper tray or a paper jam. The printing will start as soon as the problem is resolved.