User GuideIM 550/600 series

Configuring the Settings to Send E-mails from the Machine

You can send e-mails by the Internet Fax or scanner from the machine. Configure the settings required for connecting to and authenticating the server before sending an e-mail to a specified e-mail address.

You can send an e-mail easily by configuring the following settings in advance.

  • The e-mail address of the administrator as the sender (From:). You will not need to specify the sender for each e-mail.

  • Fixed messages of salutations or information about the sender to use in e-mails.

Configuring the Initial Settings to Send E-mails (Settings Screen Type: Standard)

1On the Home screen, press [Settings].

Operation panel screen illustration

2Press [System Settings].

Operation panel screen illustration

3Press [Send (Email/Folder)][Email][SMTP Server].

4Configure the information of the server.

Operation panel screen illustration
  • Server Name: Enter the FQDN (Fully Qualified Domain Name without omitting the domain name, subdomain name, or host name used in the TCP/IP network) of the SMTP server, or enter the IPv4 address. When you enter the FQDN, configure [DNS Configuration] on [System Settings][Network/Interface].

    Network/Interface

  • Port Number: Enter the port number to use for the connection to the SMTP server.

  • Use Secure Connection (SSL): Specify whether to use SSL.

5Press [Connection Test], confirm that the machine is connected to the server, and then press [OK].

  • If the machine fails to connect to the server, check with the network administrator or internet service provider (ISP) that the entered information is correct.

6According to the settings on the SMTP server to connect, configure [SMTP Authentication] or [POP before SMTP].

Send (Email/Folder)

7After completing the configuration, press [Home] (Operation panel screen illustration).

Configuring the Initial Settings to Send E-mails (Settings Screen Type: Classic)

1On the Home screen, press [Settings].

Operation panel screen illustration

2Press [Machine Features Settings][System Settings][File Transfer] tab [SMTP Server].

3Configure the information of the server.

Operation panel screen illustration
  • Server Name: Enter the FQDN (Fully Qualified Domain Name without omitting the domain name, subdomain name, or host name used in the TCP/IP network) of the SMTP server, or enter the IPv4 address. When you enter the FQDN, configure [DNS Configuration] on [System Settings][Interface Settings] tab [Network/USB].

    Wireless and Network

  • Port No.: Enter the port number to use for the connection to the SMTP server.

  • Use Secure Connection (SSL): Specify whether to use SSL.

4Press [Connection Test], confirm that the machine is connected to the server, and then press [Confirm].

  • If the machine fails to connect to the server, check with the network administrator or internet service provider (ISP) that the entered information is correct.

5According to the settings on the SMTP server to connect, configure [SMTP Authentication] or [POP before SMTP].

File Transfer

6After completing the configuration, press [Home] (Operation panel screen illustration).

Specifying the E-mail Address of the Administrator as the Sender (Settings Screen Type: Standard)

Register the e-mail address of the administrator on [System Settings][Send (Email/Folder)][Email][Administrator's Email Address] to enable the sender name to be specified automatically.

Note

  • When sending e-mail with the scanner function or Internet fax, you can specify the e-mail address using the procedure below.

1On the Home screen, press [Settings].

Operation panel screen illustration

2Press [System Settings].

Operation panel screen illustration

3Press [Send (Email/Folder)][Email][Administrator's Email Address].

4Press the input field for the [Administrator's Email Address], and then enter the Administrator's Email Address.

Operation panel screen illustration

5Press [OK].

6Press [Auto Specify Sender Name].

7Select [On], and then press [OK].

8After completing the configuration, press [Home] (Operation panel screen illustration).

Note

Specifying the E-mail Address of the Administrator as the Sender (Settings Screen Type: Classic)

Register the e-mail address of the administrator on [System Settings][File Transfer] tab to enable the sender name to be specified automatically.

Note

  • When sending e-mail with the scanner function or Internet fax, you can specify the e-mail address using the procedure below.

1On the Home screen, press [Settings].

Operation panel screen illustration

2Press [Machine Features Settings][System Settings][File Transfer] tab [Administrator's Email Address].

3Enter the e-mail address of the administrator, and then press [OK].

Operation panel screen illustration

4Press [Auto Specify Sender Name].

5Select [On], and then press [OK].

Operation panel screen illustration

6After completing the configuration, press [Home] (Operation panel screen illustration).

Note

Registering Fixed Messages (Settings Screen Type: Standard)

Register fixed messages to use in e-mails on [System Settings][Send (Email/Folder)][Email][Register/Change/Delete Email Message].

1On the Home screen, press [Settings].

Operation panel screen illustration

2Press [System Settings].

Operation panel screen illustration

3Press [Send (Email/Folder)][Email][Register/Change/Delete Email Message].

4Select the item you want to register/change, and then press [Register/Change].

5Press the input field for the name and text, and then enter them.

Operation panel screen illustration

6Press [OK].

7After completing the registration, press [Home] (Operation panel screen illustration).

Note

Registering Fixed Messages (Settings Screen Type: Classic)

Register fixed messages to use in e-mails on [System Settings][File Transfer] tab.

1On the Home screen, press [Settings].

Operation panel screen illustration

2Press [Machine Features Settings][System Settings][File Transfer] tab [Program / Change / Delete Email Message].

3Press [Program / Change][*Not programmed].

Operation panel screen illustration

4Enter the e-mail message, and then press [OK].

Operation panel screen illustration

5After completing the registration, press [Home] (Operation panel screen illustration).

Note