User GuideIM 550/600 series

Preventing Information Leaks by Sending Data to a Wrong Destination

You can restrict the method to specify destinations in Fax or Scanner to avoid sending data to an unintended address.

Restricting manual entry of destinations (Restrict Use of Destinations)

Illustration of restricting manual entry of destinations (Restrict Use of Destinations)
  • Select the destination to send data and prevent incorrect entry.

Restricting new registration of destinations in the address book (Restrict Adding of User Destinations)

Illustration of restricting new registration of destinations in the address book (Restrict Adding of User Destinations)
  • If a wrong destination is registered, you may send data to an unintended destination repeatedly. Disable registering or editing destinations in the address book to avoid sending data repeatedly to a wrong destination.

  • The user administrator can change the registered information, and the users can change their own password.

Note

Restricting Use of Destinations (Settings Screen Type: Standard)

1Log in to the machine as the user administrator on the control panel.

2On the Home screen, press [Settings].

Operation panel screen illustration

3On the Settings screen, press [System Settings].

Operation panel screen illustration

4Press [Settings for Administrator][Security][Extended Security Settings].

5From the list next to Restrict Use of Destinations (function name) or Restrict Adding of User Destinations (function name), select [On].

Operation panel screen illustration

You can specify these functions for the Fax and Scanner functions separately.

When specifying Restrict Adding of User Destinations first, you can also specify Restrict Use of Destinations.

6Press [OK].

7Press [Home] (Operation panel screen illustration).

Restricting Use of Destinations (Settings Screen Type: Classic)

1Log in to the machine as the user administrator on the control panel.

2On the Home screen, press [Settings].

Operation panel screen illustration

3On the Settings screen, press [Machine Features Settings].

Operation panel screen illustration

4Press [System Settings][Administrator Tools] tab [Extended Security] to display the setting screen.

5Specify Restrict Use of Destinations or Restrict Adding of User Destinations.

Operation panel screen illustration

You can specify these functions for the Fax and Scanner functions separately.

When specifying Restrict Adding of User Destinations first, you can also specify Restrict Use of Destinations.

6Press [OK].

7Press [Home] (Operation panel screen illustration).