User GuideIM 550/600 series

Scanning an Original as a PDF with Security Setting Specified

You can encrypt a PDF or configure security privileges to prevent unauthorized use of the scanned data.

Encryption

Specify an encryption password to allow opening the PDF only after entering the password.

Security privilege configuration

Specify whether to allow printing of the PDF or copying a text from the PDF. You can only modify the security privilege after entering the Change Permissions Password upon opening the PDF file.

  • Security privileges cannot be specified for a PDF/A.

  • To prevent falsification of important documents, you can attach a digital signature that certifies the author and creation date of a PDF.

Scanning an Original as a PDF with Security Settings Specified

Important

  • The encryption password is required when opening an encrypted PDF. Be careful not to forget the encryption password.

On machines implemented with RICOH Always Current Technology v1.1 or before

1Press [Scanner] on the Home screen.

Operation panel screen illustration

2Place the original on the scanner.

Placing an Original to Scan

3Press [Send Settings] on the scanner screen.

4Press [File Type][Others].

Operation panel screen illustration

5Press [PDF (Single Page)] when creating a PDF with only one page, and press [PDF (Multi-page)] when creating a PDF with multiple pages.

6Press [PDF Security Settings] under "PDF Detailed Settings" and configure the security settings.

  • To encrypt the PDF

    Operation panel screen illustration
    1. Press [Encryption Password] in "Encryption" and enter a password twice.

    2. Specify [Encryption Level].

  • To specify the security privilege in the PDF

    Operation panel screen illustration
    1. Press [Master Password] in "Permissions" and enter a password twice. Use a password that is different from [Encryption Password].

    2. Press [Printing], [Changes] or [Content Copying and Extraction] and specify whether to allow each operation. When modifying the privileges in an existing PDF file, enter the [Change Permissions Password] in Adobe Acrobat.

      If [40 bit RC4] is selected in [Encryption Level] under "Encryption", [Low Resolution Only] cannot be selected in [Printing].

7After configuring the security settings, press [OK].

8Specify the scan settings according to the purpose of the scanned data.

Scanning an Original with Suitable Quality and Density

9To send the scanned document to an e-mail address, press [Sender] and then specify the sender.

10Specify the destination, and press [Start].

On machines implemented with RICOH Always Current Technology v1.2 or later

1Press [Scanner] on the Home screen.

Operation panel screen illustration

2Place the original on the scanner.

Placing an Original to Scan

3Press [Send Settings] on the scanner screen.

4Press [File Type][Others].

Operation panel screen illustration

5Press [PDF] or [High Comp. PDF].

6Press [PDF Security Settings] and configure the security settings.

  • To apply the PDF security settings for the current destination only

    Select the [Do not Scan Continuously for Same Security Setting] check box.

    Operation panel screen illustration
  • To encrypt the PDF

    Operation panel screen illustration
    1. Press [Encryption Password] in "Encryption" and enter a password.

    2. Specify [Encryption Level].

  • To specify the security privilege in the PDF

    Operation panel screen illustration
    1. Press [Master Password] in "Permissions" and enter a password. Use a password that is different from [Encryption Password].

    2. Press [Printing], [Changes] or [Content Copying and Extract] and specify whether to allow each operation. When modifying the privileges in an existing PDF file, enter the [Change Permissions Password] in Adobe Acrobat.

      If [40 bit RC4] is selected in [Encryption Level] under "Encryption", [Low Resolution Only] cannot be selected in [Printing].

7After configuring the security settings, press [OK].

8Specify the scan settings according to the purpose of the scanned data.

Scanning an Original with Suitable Quality and Density

9To send the scanned document to an e-mail address, press [Sender] and then specify the sender.

10Specify the destination, and press [Start].

Selecting the Certificate to Use for Digital Signature

To create a PDF with a digital signature, select the certificate to use in the signature from device certificates.

Important

  • Configure the following in advance:

    • Specify the administrator's email address of the machine in the following settings.

      • Settings screen type: Standard

        [System Settings][Send (Email/Folder)][Email][Administrator's Email Address]

        Send (Email/Folder)

      • Settings screen type: Classic

        [System Settings][File Transfer] tab [Administrator's Email Address]

        File Transfer

    • Install the Device Certificate

      Encrypting Network Communication

1Log in to Web Image Monitor as the network administrator.

2Click [Configuration] from the [Device Management] menu.

Web browser screen illustration

3Click [Device Certificate] in [Security].

4Select a certificate to use from the valid certificates in [PDF Digital Signature] or [PDF/A Digital Signature] under [Certification].

  • PDF Digital Signature: Use this for a PDF other than PDF/A.

  • PDF/A Digital Signature: Use this for a PDF in PDF/A format. Only a device certificate using sha1WithRSA-1024 as the signing algorithm can be attached to PDF/A.

5Click [OK].

  • The "Updating..." screen is displayed. Wait one or two minutes before clicking [OK].

  • If the screen is not displayed when you click [OK], wait for a while and then click [Refresh] in the Web browser.

6Close the Web browser.

Scanning an Original as a PDF File with Digital Signature

On machines implemented with RICOH Always Current Technology v1.1 or before

1Press [Scanner] on the Home screen.

Operation panel screen illustration

2Place the original on the scanner.

Placing an Original to Scan

3Press [Send Settings] on the scanner screen.

4Press [File Type][Others].

Operation panel screen illustration

5Press [PDF (Single Page)] when creating a PDF with only one page, and press [PDF (Multi-page)] when creating a PDF with multiple pages.

6Select the [PDF Digital Signature] check box under "PDF Detailed Settings".

Operation panel screen illustration

7Specify the scan settings according to the purpose of the scanned data.

Scanning an Original with Suitable Quality and Density

8To send the scanned document to an e-mail address, press [Sender] and then specify the sender.

9Specify the destination, and press [Start].

On machines implemented with RICOH Always Current Technology v1.2 or later

1Press [Scanner] on the Home screen.

Operation panel screen illustration

2Place the original on the scanner.

Placing an Original to Scan

3Press [Send Settings] on the scanner screen.

4Press [File Type][Others].

Operation panel screen illustration

5Press [PDF], [High Comp. PDF], or [PDF/A].

6Select the [PDF Digital Signature] check box.

Operation panel screen illustration

7Specify the scan settings according to the purpose of the scanned data.

Scanning an Original with Suitable Quality and Density

8To send the scanned document to an e-mail address, press [Sender] and then specify the sender.

9Specify the destination, and press [Start].