User GuideIM 550/600 series

Applying Security Settings to an E-mail When Sending a Scanned Document

Encrypt the message and attachment file or attach a signature to the e-mail to prevent spoofed e-mails and information leaks.

Specify the method for applying encryption and attaching a signature using Web Image Monitor.

Important

Specifying Encryption in Web Image Monitor

Specify whether to encrypt e-mails sent in all functions, or specify encryption for each function. You can specify this setting per destination.

1Log in to Web Image Monitor as the administrator.

2Click [Address Book] from the [Device Management] menu.

Web browser screen illustration

3Specify the destination to which to specify the encryption method and then click [Detail Input][Change].

Web browser screen illustration

4In [Encryption], select whether to specify encryption per function or encrypt documents sent in all functions.

Web browser screen illustration
  • Set Individually

    You can select whether to apply encryption each time you send a scanned document by e-mail.

  • Encrypt All

    All e-mails sent to this destination are encrypted upon transmission regardless of the settings specified when sending the e-mail. When [Encrypt All] is specified, a key mark (Icon illustration) is displayed on the destination key while selecting a destination in the address book.

5Click [OK], and then close the Web browser.

Specifying the Signature in Web Image Monitor

Specify whether to attach a signature to an e-mail or to allow specifying attachment of a signature each time you send an e-mail.

1Log in to Web Image Monitor as the administrator.

2Click [Configuration] from the [Device Management] menu.

Web browser screen illustration

3Click [S/MIME] in [Security].

4Select whether to attach a signature to e-mails in [When Sending Email by Scanner].

Web browser screen illustration
  • Set Individually

    You can select whether to attach a signature each time you send a scanned document by e-mail.

  • Do not Use Signatures

    Signatures are not attached to any e-mails sent from the scanner function.

  • Use Signatures

    Signatures are attached to all e-mails sent from the scanner function.

5Click [OK], and then close the Web browser.

Applying Encryption/Attaching a Signature When Sending an E-mail

1Press [Scanner] on the Home screen.

Operation panel screen illustration

2Select [Scan to Email] on the scanner screen.

Operation panel screen illustration

3Place the original on the scanner.

Placing an Original to Scan

4Press [Send Settings] on the scanner screen.

5Press [Sender] and specify the sender.

6Press [Security] and configure [Encryption] and [Signature].

Operation panel screen illustration

8Specify the destination on the scanner screen.

When encryption is enabled, specify a destination marked with Icon illustration (encryption individually specifiable per message).

  • E-mails sent to a destination marked with Icon illustrationare encrypted at all times.

  • When you specify an unmarked destination to send an e-mail, the e-mail sent to the destination will not be encrypted even when encryption is enabled.

9Press [Start].

Note