User GuideIM 550/600 series

Confirming a Dial Tone or Voice of a Person at the Destination Before Sending or Receiving a Fax

To ensure reception of an outgoing fax at the destination, you can dial the destination number and confirm that a connection is established properly by listening to the tone signal emitted by the destination fax or speaking with a person at the destination before sending a fax. Also, you can receive a fax after following the instructions in the voice guidance (fax information service).

On-hook dialing

You can check if a connection is properly established by the sound you hear from the speaker when an external telephone is not connected to the machine. Proceed to send a fax after hearing a long beeping sound or voice guidance prompting you to send a fax. You can also receive a fax from a fax information service.

Manual dialing

You can speak to a person at the destination using an external telephone connected to the machine before sending a fax.

Note

  • The aforementioned functions cannot be used when using the function for preventing transmissions to the wrong destinations by repeating entry of the destination (repeat destination entry).

Confirming a Connection to the Destination Established by a Sound Before Sending a Fax (On-hook dialing)

1Press [Fax] on the Home screen.

Operation panel screen illustration

2Select [Fax] on the fax screen.

Operation panel screen illustration

3Place the original in the Auto Document Feeder (ADF) or on the exposure glass.

Setting an Original to Send by Fax on the Scanner

4Press [Settings], and then specify the scan settings.

Sending a Fax at the Image Quality Suitable for the Original

5Press [On Hook] on the fax screen.

Operation panel screen illustration
  • You hear a dial tone from the speaker inside the main unit, and the icon displayed above [On Hook] changes from Operation panel screen illustration to Operation panel screen illustration.

  • To adjust the speaker volume, slide Operation panel screen illustration to left or right.

6Specify the fax destination.

The machine dials the fax number of the specified destination immediately.

If you specified the wrong destination, press [On Hook] or [Reset], and then repeat the procedure again.

7When a connection is established and you hear a long beeping sound, press [Start].

If you hear voice guidance, listen to the guidance and then press [Start].

To abort the transmission in progress, press [Stop], and then remove the original.

Receiving a Fax by Following Voice Guidance (Fax Information Service)

1Check that an original is not placed on the machine.

2Press [Fax] on the Home screen.

Operation panel screen illustration

3Select [Fax] on the fax screen.

Operation panel screen illustration

4Press [On Hook].

Operation panel screen illustration
  • You hear a dial tone from the speaker inside the main unit, and the icon displayed above [On Hook] changes from Operation panel screen illustration to Operation panel screen illustration.

  • To adjust the speaker volume, slide Operation panel screen illustration to left or right.

5Specify the fax number of the fax information service provider.

The machine dials the fax number of the specified destination immediately.

If you specified the wrong destination, press [On Hook] or [Reset], and then repeat the procedure again.

6Dial as instructed by the voice guidance you hear from the other end of the line.

In a pulse-dialing environment, press [Tone] first to switch to tone-dialing.

7Press [Start] when prompted to receive the fax.

Note

  • Some services may be unusable even after you press [Tone] to transmit tone signals.

Speaking with a Person at the Destination Before Sending a Fax (Manual Dialing)

1Press [Fax] on the Home screen.

Operation panel screen illustration

2Select [Fax] on the fax screen.

Operation panel screen illustration

3Place the original in the Auto Document Feeder (ADF) or on the exposure glass.

Setting an Original to Send by Fax on the Scanner

4Press [Settings], and then specify the scan settings.

5Pick up the receiver.

Listen for the dial tone on the receiver.

6Specify the fax destination.

The machine dials the fax number of the specified destination immediately.

If you specified the wrong destination, hang up the receiver and then repeat the procedure again.

7When a connection is established and you hear a long beeping sound, press [Start].

Tell the person who picked up the phone at the destination that you are sending a fax, and ask him/her to perform the receiving operation. Wait until you hear a beeping sound, and then press [Start].

8Set down the receiver.

To abort the transmission in progress, press [Stop], and then remove the original.

Note

  • You cannot use the machine after picking up the receiver when the machine is in the Sleep mode. Perform operation after the machine has recovered from the Sleep mode.