How to Use Document Server
RICOH Always Current Technology updates this function. For details, see List of Newly Added Functions (Release Notes).
You can store data in the document server on the hard disk of the machine.
Utilizing Document Server
Storing documents
You can store the data scanned on the document server screen or sent from the computer by the printer driver.
You can also store documents from [Copier (Classic)], [Scanner (Classic)], and [Fax (Classic)].
Confirming documents
The documents are stored in folders in the document server. Select a stored document to display its contents on the preview screen.
Using the stored documents
You can print the stored documents or download them to your computer using Web Image Monitor. To download the documents stored using the copier, document server, or printer function, you must install the file format converter on the machine.
"Folder List" Screen of Document Server
The documents in the document server are classified by folders. On the Home screen, press [Document Server] to display the folder list.
Sort keys
Press to sort the folders by [No.], [Folder Name], or [Created Date/Time]. Press the same Sort key again to switch between ascending and descending order.
Status of the document server
You can confirm the number of scanned pages, output quantity, and free memory space.
Operation keys
Press to create a new folder, edit folders, or display the scanner or printer screen.
Folders in the document server
Press a folder to display the documents in the folder.
is displayed for folders protected by a password.Search keys
Press to search for a folder.
Display selector
Press to switch between the list and thumbnail displays.
"File List" Screen of Document Server
Press a folder on the "Folder list" screen to confirm the documents stored in the folder.
Name of the folder containing the currently displayed documents
Press [Up One Level] to return to the "Folder list" screen.
Sort keys
Press to sort the documents by [User Name], [File Name], or [Date]. Press the same Sort key again to switch between ascending and descending order.
Status of the document server
You can confirm the number of scanned pages, output quantity, and free memory space.
Operation keys
Press to preview or edit a document, or display the scanner or printer screen.
Documents in the folder
Select a document to print or display. The icons have the meanings below.
Icon
Meaning
Document scanned on the document server screen
Document sent by the printer driver
Document protected by a password
Search keys
Press to search for a document.
Display selector
Press to switch between the list and thumbnail displays.
"Preview" Screen of Document Server
Select a document on the "File List" and press [Preview] to confirm the contents of the document on the screen.
[Exit]
Press to close the "Preview" screen and return to the "File List" screen.
Name of the displayed document
When two or more documents are selected on the "File List" screen before pressing [Preview], press [Switch] to display a different document preview from among the selected documents.
Information about the currently displayed page
You can confirm the page number and the paper size of the currently displayed page. Press [Switch] to switch the page.
Display position
While enlarging the preview, you can confirm the position of the currently displayed area in the whole document.
Enlarge/reduce keys
Press to enlarge or reduce the preview. While enlarging the preview, press [
], [
], [
], or [
] to change the displayed area in the direction of the arrows.Preview of a document
To enlarge the preview, tap twice at the center of the area you want to enlarge.
To change the displayed area in the enlarged preview, slide your finger on the displayed document.
When Preview is selected in another function, you may not be able to use the preview screen function.