Configuring Access Permission for Each Stored File
This can be specified by the file administrator or owner.
Specify users and their access permissions for each stored file using a web browser from networked computers. (We use Web Image Monitor installed on this machine.)
If files become inaccessible, reset their access permission as the owner. The file administrator can reset access permission. If you want to access a file but do not have access permission, ask the owner.
The file administrator can change the owner of a document using the document's [File Details] setting. This setting also allows the file administrator to change the access privileges of the owner and other users.
The document owner and users with the [Full Control] privilege for the document can change the access privileges of the owner and other users under the [File Details] setting.
Open a web browser from a networked computer, and then log in to Web Image Monitor as the file administrator or the owner.
For details on how to log in, see Administrator Login Method.
Point to [Print Job/Stored File], and then click [Printer: Print Jobs].
Click the Details icon 
of the Stored Print file for which you want to specify the access permission.
Click [Change] for "Access Privilege".
Display the users and/or groups whose access permission you want to specify, and then specify the appropriate permission.
Select the access permission from [Read-only], [Edit], [Edit/Delete], or [Full Control].
You can specify the access permission for multiple users and groups.
The access permission specified in "All Users" will be applied to all users.
Click [OK].
Log out.
For details about logging out, see Administrator Logout Method.
The "Edit", "Edit / Delete", and "Full Control" access permissions allow a user to perform high-level operations that could result in loss of or changes to sensitive information. We recommend you assign only the "Read-only" permission to general users.