Programming/Changing Personal Boxes

This section describes how to program Personal Boxes.

You can program the following items:

Box Name (required)
Up to 20 characters long.
SUB Code (required)
Up to 20 characters long and can be composed of digits [0]–[9], [], [], and spaces (the first character cannot be a space).
Password (optional)
Up to 20 characters long and can be composed of digits [0]–[9], [], [], and spaces (the first character cannot be a space).
A mark is displayed in front of the names of password-protected boxes.
Receiver (optional)
You can program one delivery destination for each Personal Box. Specify a delivery destination registered in the Address Book. You can set the fax, IP-Fax, Internet Fax, e-mail, folder, or Cloud Fax destination, as a transmission destination.

You can edit boxes in the same way you program them. However, boxes that are being used cannot be edited.

For details about this function, see Personal Boxes.

Press [Fax Features].

Press [General Settings].

Press [Box Setting].

Check that [Program / Change] is selected.

Select a box to program.

When programming a new box, press [Not Programmed].

To change a box already programmed, press it and proceed to Step 8. If a password is programmed, enter the password using the number keys, and then press [OK].

Press [Personal Box].

Enter a box name, and then press [OK].

Enter a SUB Code using the number keys.

To change the SUB Code, press [Clear], and then try again. To change a box name, press [Box Name], and then repeat from Step 7.

Specify a password as necessary.

Press [Password], enter a password using the number keys, and then press [OK]. Re-enter the password for confirmation, and then press [OK].

Specify a receiver as necessary.

Press [Receiver], select a destination from the destination list, and then press [OK].

Press [Fax], [Internet Fax], [Email], or [Folder] to switch the transmission type.

You can also specify a Cloud Fax destination displayed in the [Fax] tab.

When you specify an Internet Fax or e-mail destination as a receiver, configure the settings in [Security] as necessary.

To encrypt e-mails, press [Encryption].

To attach a signature to an e-mail, press [Signature].

After configuring the settings, press [OK].

Press [OK].

Press [Exit] twice.

For details about the [Security] setting, see Encryption and Signature for Internet Fax/E-Mail.