This section describes the user tools in the Administrator Tools menu under System Settings.
Administrator Tools are used by the administrator. To change these settings, contact the administrator.
We recommend specifying Administrator Authentication before making Administrator Tools settings.
Address Book Management
You can add, change, or delete information registered in the Address Book.
For details, see Address Book.
Program / Change
You can register and change names as well as user codes.
Names
You can register a name, key display, registration number, display priority, and title selection.
Auth. Info
You can register a user code, and specify the functions available to each user code.
Add to Group
You can register a user or group of users registered in the Address Book to a group.
Delete
You can delete a name from the Address Book.
You can register information up to 1,000 users.
You can register up to 1,000 user codes and login user names in total.
You can also register and manage names in the Address Book using Web Image Monitor.
Address Book: Program / Change / Delete Group
Names registered in the Address Book can be added into a group. You can then easily manage the names registered in each group.
You can register up to 100 groups.
Program/Change
You can register and change groups.
Names
You can register a name, key display, registration number, display priority, and title selection.
Programmed User/Group
You can check the names or groups registered in each group.
Add to Group
You can put groups registered in the Address Book into a group.
Delete
You can delete a group from the Address Book.
For details on how to register names to a group, see Registering Names to a Group.
You can also register and manage groups in the Address Book using Web Image Monitor.
Address Book: Change Order
You can change the order of registered names.
For details about changing the order of the names in the Address Book, see Changing order of registered names.
Address Book: Edit Title
You can edit the title to easily find a user.
For details on how to edit titles, see Editing titles.
Address Book: Switch Title
Select a sorting title for user names from [Title 1] to [Title 3].
Default: [Title 1]
For details about sorting titles, see Registering User Information.
Backup/Restore: User Custom Settings & Address Book
Using an SD card, you can backup the machine's Address Book and user settings, and also restore those backup data to the machine.
For details about installing and removing the SD card, contact your sales or service representative.
Restoring data overwrites Address Book data stored on the machine, and clears the counter of each registered user of the machine.
You can also back up and restore the machine's Address Book using Web Image Monitor. For details, see Web Image Monitor Help.
Back Up
You can back up the machine's Address Book and user settings to an SD card.
Restore
You can restore the backup copy of the Address Book and user settings from an SD card.
Format
You can format an SD card.
Obtain Memory Device Info
You can check the free space and contents of the SD card.
Auto Delete User in Address Book
If the maximum registerable limit has been reached and adding a new account is requested, the oldest account can be deleted and a new account can be registered according to the user settings.
The new account described above is an account which is automatically registered in the Address Book, and is not arbitrarily registered in the Address Book by a user.
Default: [Off]
Delete All Data in Address Book
You can delete all data in the Address Book.
Conditions to Search Address Book/LDAP
Specify the initial settings for the address book and LDAP search strings.
Address Book: Name, User Code, Email Address, and Folder Name
LDAP: Name, Fax Destination, Email Address, Company Name, Department Name, and Search Options
Display / Print Counter
Allow you to view and print the number of prints.
Display / Print Counter
Display the number of prints for each function (Total, Printer, A3 / DLT, Duplex, Banner, Coverage).
Print Counter List
Print out a list of the number of prints made under each function.
Display / Clear / Print Counter per User
Allow you to view and print the numbers of prints accessed with user codes, and to set those values to 0.
Press [Previous] and [
Next] to show all the numbers of prints.
The number of prints may differ from the counter values shown in Display/Print Counter.
Print Counter List for All Users
Print the counter value for all the users.
Clear Counter List for All Users
Reset the counter value for all the users.
Print Counter List Per User
Print the counter value for each user.
Clear Counter List Per User
Reset the counter value for each user.
Select All on the Page
Select all the users on the page.
For details about printing the counter, see Printing the counter for each user and Printing the counter for all users.
Display / Clear Eco-friendly Counter
For details about this function, see Security Guide.
Display / Clear Eco-friendly Counter per User
For details about this function, see Security Guide.
Eco-friendly Counter Period / Administrator Message
For details about this function, see Security Guide.
User Authentication Management
User Code Auth.
Using User Code Authentication, you can limit the available functions and supervise their use.
When using User Code Authentication, register user codes.
Using the Printer PC Control function, you can obtain a log of prints corresponding to the codes entered using the printer driver.
Functions to Restrict
Printer:
[Black & White / Color], [Color], [PC Control], [Do not Restrict]
Other Functions:
[Browser]
Basic Auth.
Windows Auth.
LDAP Auth.
Off
Default: [Off]
For details about Basic Authentication, Windows Authentication, and LDAP Authentication, see Security Guide.
Application Authentication Management
Specify whether or not to enable authentication for each application. This function is available only when Basic Authentication, Windows Authentication, or LDAP Authentication is enabled.
For details about Basic Authentication, see "Basic Authentication", Security Guide. For details about Windows Authentication, see "Windows Authentication", Security Guide. For details about LDAP Authentication, see "LDAP Authentication", Security Guide.
Administrator Authentication Management
For details about this function, see Security Guide.
Program / Change Administrator
For details about this function, see Security Guide.
Enhanced External Charge Unit Management
Specify whether or not to enable enhanced features for the enhanced external charge unit management.
For details about this function, consult your administrator.
Extended Security
Specify whether or not to use the extended security functions. For details about the extended security functions, see Security Guide.
Program / Change / Delete LDAP Server
Program the LDAP server to find up e-mail destinations in the LDAP server Address Book directly.
Name
Server Name
Search Base
Port No.
Use Secure Connection (SSL)
Authentication
Japanese Character Code
Search Conditions
This function supports LDAP Version 2.0 and 3.0. Digest authentication can only be used under LDAP Ver.3.0.
For details about how to program the LDAP Server, see Programming the LDAP Server.
Service Test Call
You can make a test call to the @Remote center.
This function is available only if the @Remote service is enabled and active.
This function is unavailable when "Notify Machine Status" is in use.
Notify Machine Status
You can send notification of the machine's status to the @Remote center.
This function is available only if the @Remote service is enabled and active.
This function is unavailable when "Service Test Call" is in use.
Service Mode Lock
For details about this function, see Security Guide.
Firmware Version
You can check the version of the software installed in this machine.
Network Security Level
For details about this function, see Security Guide.
Auto Erase Memory Setting
For details about this function, see Security Guide.
Erase All Memory
For details about this function, see Security Guide.
Delete All Logs
For details about this function, see Security Guide.
Transfer Log Setting
For details about this function, see Security Guide.
Program / Change / Delete Realm
Program the realm to be used for Kerberos authentication.
Realm Name
KDC Server Name
Domain Name
Be sure to set both the realm name and KDC server name when programming a realm.
For details about Program/Change/Delete Realm, see Programming the Realm.
Machine Data Encryption Settings
For details about this function, see Security Guide.
Program / Delete Device Certificate
You can program and delete a self-generated device certificate and also check status of the certificate.
For details about this function, see Security Guide.
Device Setting Information: Import Setting (Server)
For details about this function, see Security Guide.
Device Setting Information: Run Import (Server)
For details about this function, see Security Guide.
Device Setting Information: Export (Memry Strge Devc)
For details about this function, see Security Guide.
Device Setting Information: Import (Memry Strge Devc)
For details about this function, see Security Guide.
Energy Saver Key to Change Mode
Select which mode the machine enters when the [Energy Saver] key is pressed.
Default: [Sleep Mode]
Collect Logs
You can specify whether or not to collect job logs, access logs, and eco-friendly logs.
Active
Inactive
Default for "Job Log ": [Inactive]
Default for "Access Log ": [Inactive]
Default for "Eco-friendly Logs ": [Inactive]
For details about this function, see Security Guide.
Central Address Book Management
You can set Managed Client when Management Server centrally manages address book information.
The address book information registered in Management Server can be shared with Managed Client by synchronizing Management Server with the other machines to be registered as Managed Client.
Only the machine administrator can specify the settings.
Managed Client
Do not Manage Centrally
Default: [Do not Manage Centrally]
Managed Client
You can specify the settings for the managed client, such as synchronizing with the address book of the management server.
Machine Name
[Machine Name] specified under [Interface Settings] is displayed.
Location
The name specified for "Location" is displayed.
Server IP Address/Host Name
Enter the server IP address/host name.
Enter the IP Address and Host Name up to 128 characters using the number keys.
Central Management Password
Enter the central management password specified for [Central Management Password] in [Management Server].
Enter a password between 4 and 16 characters using the number keys.
Allow Log In If Disconnected
Specify whether or not to allow login.
Connection Test
Test the connection with the management server.
If either [Server IP Address/Host Name] or [Central Management Password] is blank, you cannot perform a test connection.
Display IP Address
Specify whether or not to display the IPv4 address and host name of the machine. Only the machine administrator can specify the settings.
Default: [Do not Display]
Auto Discovery
If this function is activated, RC Gate collects information about devices that are not compatible with RICOH @Remote on the network and then report it along with this machine information to the RICOH @Remote server. Specify the information transmission schedule and destination.
Active (Daily)
Runs Auto Discovery at the specified time every day.
Active (Weekly)
Runs Auto Discovery at the specified day and time every week.
Inactive
SNMP Community String
Enter the SNMP community used for searching the devices.
Auto Color Diagnosis Unit Setting
Specify whether or not to enable the image verification function.
Default: [Active]
Auto Color Diagnosis
The machine scans the printed image and diagnoses color fluctuation. The machine automatically corrects the color to reduce degrees of color fluctuation between pages.
You can select this function if [Auto Color Diagnosis Unit Setting] is enabled.
Default: [Active]
For details on how to access System Settings, see Accessing User Tools.
Unauthorized copy prevention can be specified in Web Image Monitor and in the printer driver. For details about how to configure the settings, see "Printing Documents That Are Not Authorized for Duplication", Basic Operations.
If [Managed Client] is specified for [Central Address Book Management], the following settings are not available:
Address Book Management
Address Book: Program / Change / Delete Group
Address Book: Change Order
Address Book: Edit Title
Backup/Restore: User Custom Settings & Address Book
Delete All Data in Address Book
Program / Change Administrator