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Configuring Access Permission for Each Stored File

This can be specified by the file administrator or owner.

Specify users and their access permissions for each stored file.

Important

  • If files become inaccessible, reset their access permission as the owner. The file administrator can reset access permission. If you want to access a file but do not have access permission, ask the owner.

  • The file administrator can change the owner of a document using the document's [Change Access Priv.] setting. This setting also allows the file administrator to change the access privileges of the owner and other users.

  • The document owner and users with the [Full Control] privilege for the document can change the access privileges of the owner and other users under the [Change Access Priv.] setting.

1Log in as the file administrator or the owner from the control panel.

2Press [User Tools] () on the top right of the screen to close the initial settings screen.

If the message “You do not have the privileges to use this function.” appears, press [Exit].

3Press the [Document Server] icon on the Home screen.

If the message “You do not have the privileges to use this function.” appears, press [Exit].

4Select the folder.

Operation panel screen illustration

5Select the file.

Operation panel screen illustration

6Press [Change File Info.].

Operation panel screen illustration

7Press [Change Access Priv.].

8Press [Program/Change/Delete].

Operation panel screen illustration

9Press [New Program].

10Select the users or groups to whom you want to assign access permission.

Operation panel screen illustration

You can select multiple users.

By pressing [All Users], you can select all users.

11Press [Exit].

12Select the user to whom you want to assign access permission, and then select the permission.

Operation panel screen illustration

Select the access permission from [Read-only], [Edit], [Edit / Delete], or [Full Control].

13Press [Exit].

14Press [OK].

15Log out.

Note

  • This can also be specified via Web Image Monitor. For details, see Web Image Monitor Help.

  • The "Edit", "Edit / Delete", and "Full Control" access permissions allow a user to perform high-level operations that could result in loss of or changes to sensitive information. We recommend you assign only the "Read-only" permission to general users.