Send Settings

Specify whether or not to compress black-and-white scan files.

Compression reduces the time required for transferring the scan file.

The actual time required for file transfer will vary depending on the file size and network load.

Default: [On]

You can select the data compression method from [MH], [MR], [MMR], or [JBIG2].

Default: [MMR]

Specify whether or not to compress multi-level (gray scale/full color) scan files.

If you select [On], you can specify the compression level between one and five.

The image quality is better for lower compression, but the time required for file transfer increases accordingly.

The actual time required for file transfer will vary depending on the file size and network load.

Default: [On], Compression Level 4

Select the compression method for compressing image data when creating high compression PDF files.

Default: [JPEG]

Select compression level when creating high compression PDF files.

Default: [Standard]

Sets the blank page sensitivity level for scanning originals to create PDF files with OCR text information.

You can specify the blank page sensitivity level between one and five. If you set the sensitivity level to 1, the machine determines only the page that is completely white as a blank page. If you set the sensitivity level to 5, the machine determines a page to be blank even if it has slight smears or spots.

Default: [Sensitivity Level 2]

Specify whether or not to limit the size of an e-mail to which an image is attached.

When [On] is selected, enter the size limit (128–102,400 KB) with the number keys.

When the SMTP limits the size, match that setting.

Default: [On], 2048KB

This function is effective only when [On] is selected for [Max. Email Size].

Specify whether or not an image exceeding the size specified in [Max. Email Size] should be divided and sent using more than one e-mail.

When [Yes (per Max. Size)] is selected, enter the Max. Number of Divisions (2–500) with the number keys.

If [Yes (per Page)] is selected, a TIFF or PDF file containing more than one page is divided into multiple files at a page break to match the size of a single file to the size specified in [Max. Email Size].

When [Yes (per Max. Size)] is selected, some received files may not be able to be restored, depending on the type of e-mail software.

When [No] is selected, the e-mail is not sent if its size exceeds the limit, and an error message appears. The scan file is discarded.

Set the maximum e-mail size within the capacity of the SMTP server.

Default: [Yes (per Max. Size)], 5

Select the language in which e-mail information such as title, document name, and sender's name is sent.

If you select [On], select one of the following 23 languages:

English, German, French, Italian, Spanish, Dutch, Portuguese, Polish, Czech, Swedish, Finnish, Hungarian, Norwegian, Danish, Japanese, Simplified Chinese, Traditional Chinese, Russian, Hangul, Catalan, Turkish, Greek, and Brazilian Portuguese.

Even if you select [Off], the text entered on the scanner screen is added to the e-mail.

The e-mail text which is a template cannot be changed.

Default: [On], [English]

Sets digit number for serial number to attach to Single Page file name.

Default: [4 Digits]

Specify whether to use the host name or a specified text as the default e-mail subject. If an e-mail subject is not entered on the machine's control panel, the default e-mail subject is applied when scan files are sent by e-mail.

If you select [Host Name], the host name configured on the [Interface Settings] tab under [System Settings] is applied.

Default: [Host Name]

Specify how to send a file using an e-mail.

To use [Auto Detect] or [Set by User], set [Download File Directly From URL Link] under the [General Settings] tab to [On].

• Attach to Email

  Always send a file as an e-mail attachment.

• Send URL Link

  Always send a file as a URL link.

• Auto Detect

  Automatically detect the size of an attachment, and then choose whether to attach it or send a URL link.

  The threshold value is specified in [Max. Email Size] under the [Send Settings] tab. When [Off] is selected, the threshold value is 102,400 KB.

  If the size of an e-mail is over the threshold value, the file is sent as a URL link. If the size of an e-mail is under the threshold value, the file is sent as an attachment.

• Set by User

  Select a sending method from [Attach to Email], [Send URL Link], or [Auto Detect] every time you send an e-mail. Specify the settings by pressing [File Emailing Method] on the initial scanner screen.

Default: [Attach to Email]

Specify from 1 to 168 hours as the time to keep files accessed from a URL link sent by e-mail, so that they are not stored. When the specified time elapses, those files are automatically deleted.

To use this function, set [Download File Directly From URL Link] under the [General Settings] tab to [On].

Files that are sent without being stored are deleted at the time specified in [URL File Storage Period].

Files that are stored before they are sent are deleted at the time specified in [Auto Delete File in Document Server] of the [Administrator Tools] tab under [System Settings].

Default: [24 hour(s)]