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Securing data when IPsec is unavailable

The following procedures enhance user data security when IPsec is unavailable.

Administrators must instruct users to carry out these procedures.

Fax

  • Sending and receiving faxes without using IP-Fax:

    When sending faxes, specify destinations by fax number, Internet Fax destination, e-mail address, or folder destination. Do not specify destinations by IP-Fax destination. For details about specifying the destination for a fax, see "Specifying a Destination", Fax.

Printer

  • Printing with protocols that support encryption:

    To use the printer functions, specify IPP and enable SSL/TLS.

    For details about IPP settings, see "Installing the Printer Driver for the Selected Port", Driver Installation Guide.

    For details about SSL/TLS settings, see Configuring SSL/TLS Settings.

Scanner

  • Sending the URL address of stored files

    Send the URLs of the scanned files to destinations by configuring [Send Settings] in [Scanner Features], instead of sending the actual scanned files. For details, see "Sending the URL by E-mail", Scan.

  • Managing scanned files using Web Image Monitor

    Use Web Image Monitor through your network to view, delete, send, and download scanned files.

  • S/MIME authentication function

    When sending the scanned files attached to e-mail, protect them by applying an S/MIME certificate. To do this, configure the "Security" settings before sending the files. For details about sending e-mail from the scanner, see "Security Settings to E-mails", Scan.

Note

  • For details about enabling and disabling IPsec using the control panel, see "Interface Settings", Connecting the Machine/ System Settings.

  • For details about specifying the IPsec setting via Web Image Monitor, see Configuring IPsec Settings.