Administrator Tools

You can add, change, or delete information registered in the Address Book.

For details, see Address Book.

• Program / Change

  You can register and change names as well as user codes.

  • Names

    You can register a name, key display, registration number, display priority, and title selection.

  • Auth. Info

    You can register a user code, and specify the functions available to each user code. You can also register user names and passwords to be used when sending e-mail, sending files to folders, or accessing an LDAP server. User codes or user names and passwords registered here are also used for the print volume use limitation function.

  • Protection

    You can register a protection code.

  • Fax Dest.

    You can register a fax number, international TX mode, fax header, label insertion, IP-Fax destination, and protocol.

  • Email

    You can register an e-mail destination.

  • Folder

    You can register the protocol, path, port number, and server name.

  • Add to Group

    You can register a user or group of users registered in the Address Book to a group.

• Delete

  You can delete a name from the Address Book.

  For details about each setting under "Address Book Management", see Address Book.

You can register information up to 2,000 users.

You can register up to 1,000 user codes and login user names in total.

You can also register and manage names in the Address Book using Web Image Monitor.

For details about the print volume use limitation setting under the Protection tab, see "Managing Print Volume per User", Security Guide.

Names registered in the Address Book can be added into a group. You can then easily manage the names registered in each group.

You can register up to 100 groups.

• Program/Change

  You can register and change groups.

  • Names

    You can register a name, key display, registration number, display priority, and title selection.

  • Programmed User/Group

    You can check the names or groups registered in each group.

  • Protection

    You can register a protection code.

  • Add to Group

    You can put groups registered in the Address Book into a group.

• Delete

  You can delete a group from the Address Book.

For details on how to register names to a group, see Registering Names to a Group.

You can also register and manage groups in the Address Book using Web Image Monitor.

You can change the order of registered names.

For details about changing the order of the names in the Address Book, see Changing Order of Registered Names.

You can print destination lists registered in the Address Book.

• Print in Title 1 Order

  Prints the Address Book in the Title 1 order.

• Print in Title 2 Order

  Prints the Address Book in the Title 2 order.

• Print in Title 3 Order

  Prints the Address Book in the Title 3 order.

• Print Group Dial List

  Prints the group Address Book.

  For details about printing destination lists, see Printing Destination Lists.

You can edit the title to easily find a user.

For details on how to edit titles, see Editing Titles.

Select a sorting title for user names from [Title 1] to [Title 3].

Default: [Title 1]

For details about sorting titles, see Registering User Information.

Using an SD card, you can back up the machine's Address Book and user settings, and also restore those backup data to the machine.

For details about installing and removing the SD card, contact your sales or service representative.

Restoring data overwrites Address Book data stored on the machine, and clears the counter of each registered user of the machine.

You can also back up and restore the machine's Address Book using Web Image Monitor. For details, see Web Image Monitor Help.

• Back Up

  You can back up the machine's Address Book and user settings to an SD card.

• Restore

  You can restore the backup copy of the Address Book and user settings from an SD card.

• Format

  You can format an SD card.

• Obtain Memory Device Info

  You can check the free space and contents of the SD card.

By using Data Carry-over Setting for Address Book Auto-program, you can carry over user authentication information that has already been registered to the Address Book of the Windows authentication or LDAP authentication.

Default: [Do not Carry-over]

If you select [Carry-over Data], use the number keys to enter the registration number of the data you want to carry over from an Address Book.

Windows authentication or LDAP authentication must be specified to use this function. For details about Windows Authentication, see "Windows Authentication", Security Guide. For details about LDAP Authentication, see "LDAP Authentication", Security Guide.

If the maximum registerable limit has been reached and adding a new account is requested, the oldest account can be deleted and a new account can be registered according to the user settings.

The new account described above is an account which is automatically registered in the Address Book, and is not arbitrarily registered in the Address Book by a user.

Default: [Off]

You can delete all data in the Address Book.

Allow you to view and print the number of prints.

• Display / Print Counter

  Display the number of prints for each function (Total, Copier, Printer, Fax Prints, A3 / DLT, Duplex, Banner, Send / TX Total, Fax Transmission, Scanner Send, Coverage).

• Print Counter List

  Print out a list of the number of prints made under each function.

Allow you to view and print the numbers of prints accessed with user codes, and to set those values to 0.

Press [Previous] and [Next] to show all the numbers of prints.

The number of prints may differ from the counter values shown in Display/Print Counter.

• Print Counter List for All Users

  Print the counter value for all the users.

• Clear Counter List for All Users

  Reset the counter value for all the users.

• Print Counter List Per User

  Print the counter value for each user.

• Clear Counter List Per User

  Reset the counter value for each user.

• Select All on the Page

  Select all the users on the page.

For details about printing the counter, see Printing the Counter for Each User and Printing the Counter for All Users.

For details about this function, see "Managing Eco-friendly Counter", Security Guide.

For details about this function, see "Managing Eco-friendly Counter", Security Guide.

For details about this function, see "Managing Eco-friendly Counter", Security Guide.

For details about this function, see "Managing Print Volume per User", Security Guide.

For details about this function, see "Managing Print Volume per User", Security Guide.

You can enable the Enhanced Print Volume Use Limitation function using Software Development Kit

applications. This setting can be selected for "Tracking Permission" and "Stop Printing". Tracking refers to the trace records of machine information.

Default for "Tracking Permission": [Off]

Default for "Stop Printing": [Off]

If you set "Tracking Permission" to [On], the Software Development Kit application collects the tracking information from the machine and calculates the count.

If you set "Stop Printing" to [On], the Software Development Kit application will cancel a print job from the machine if one is underway.

For details about this function, see "Managing Print Volume per User", Security Guide.

For details about this function, see "Restricting Media Slot Access", Security Guide.

• User Code Auth.

  Using User Code Authentication, you can limit the available functions and supervise their use.

  When using User Code Authentication, register user codes.

  Using the Printer PC Control function, you can obtain a log of prints corresponding to the codes entered using the printer driver.

  • Functions to Restrict

    • Copier:

      [Restrict All (B & W / Single Color / Two-color / Full Color)], [Single Color / Two-color / Full Color], [Two-color / Full Color], [Full Color], [Do not Restrict]

    • Printer:

      [Black & White / Color], [Color], [PC Control], [Do not Restrict]

    • Other Functions:

      [Document Server], [Fax], [Scanner], [Browser]

  • Printer Job Authentication:

    [Entire], [Simple (Limitation)], [Simple (All)]

• Basic Auth.

• Windows Auth.

• LDAP Auth.

• Off

Default: [Off]

For details about Basic Authentication, see "Basic Authentication", Security Guide. For details about Windows Authentication, see "Windows Authentication", Security Guide. For details about LDAP Authentication, see "LDAP Authentication", Security Guide.

For details about this function, see "Authentication Using an External Device", Security Guide.

For details about this function, see "Configuring Administrator Authentication", Security Guide.

For details about this function, see "Configuring Administrator Authentication", Security Guide.

Specify the functions you want to manage with the key counter.

• Copier:

  [Full Color], [Black & White], [Single Color], [Two-color]

• Printer:

  [Color], [Black & White]

• Other Functions:

  [Document Server], [Fax], [Scanner], [Browser]

You can use the key card to specify an upper limit on machine use.

• Copier:

  [Full Color], [Black & White], [Single Color], [Two-color]

• Printer:

  [Color], [Black & White]

• Other Functions:

  [Document Server], [Fax], [Scanner], [Browser]

For details about this function, consult your administrator.

Specify whether or not to enable enhanced features for the enhanced external charge unit management.

For details about this function, consult your administrator.

Specify whether or not to use the extended security functions. For details about the extended security functions, see "Specifying the Extended Security Functions", Security Guide.

Specify whether documents stored in the Document Server will or will not be deleted after a specified period of time.

Default: [Specify Days], [3 day(s)]

Documents stored after this function is activated are subject to automatic deletion in a specified period.

If you select [Specify Days], enter a number of days from 1 to 180 (in steps of 1 day).

If you select [Specify Hours], enter a number of hours from 1 to 96 (in steps of 1 hour).

In the default setting, stored documents are automatically deleted 3 days (72 hours) after they are stored.

You can delete files stored in the Document Server, including files stored for Sample Print, Locked Print, Hold Print, and Stored Print under the printer function.

Files stored with passwords are also subject to deletion.

Select [Yes] on the confirmation screen to delete all files.

Although the ScanRouter delivery software is required to use this setting, the ScanRouter delivery software is no longer available and supported.

Program the LDAP server to find up e-mail destinations in the LDAP server Address Book directly.

This function is possible when sending scan files by e-mail using the scanner or fax function.

• Name

• Server Name

• Search Base

• Port No.

• Use Secure Connection (SSL)

• Authentication

• User Name

• Password

• Realm Name

• Japanese Character Code

• Search Conditions

• Search Options

This function supports LDAP Version 2.0 and 3.0. Digest authentication can only be used under LDAP Ver.3.0.

To use the LDAP server, select [On] under LDAP Search.

For details about how to program the LDAP Server, see Programming the LDAP Server.

Specify whether or not to use the LDAP server for searching.

Default: [Off]

If you select [Off], LDAP server list will not appear on the searching display.

You can make a test call to the RICOH @Remote center.

This function is available only if the RICOH @Remote service is enabled and active.

This function is unavailable when "Notify Machine Status" is in use.

You can send notification of the machine's status to the RICOH @Remote center.

This function is available only if the RICOH @Remote service is enabled and active.

This function is unavailable when "Service Test Call" is in use.

For details about this function, see "Restricting a Customer Engineer Operation", Security Guide.

You can check the version of the software installed in this machine.

For details about this function, see "Specifying Network Security Levels", Security Guide.

For details about this function, see "Deleting Data on the Machine", Security Guide.

For details about this function, see "Deleting Data on the Machine", Security Guide.

For details about this function, see "Managing Logs from the Machine", Security Guide.

For details about this function, see "Managing Logs from the Machine", Security Guide.

For details about this function, see "Unauthorized Copy Prevention / Data Security for Copying", Security Guide.

You can set the unauthorized copy prevention for the pattern and data security for copying to data to prevent unauthorized copying of the document.

• Compulsory Unauthorized Copy Prevention

  Choose whether or not to specify compulsory unauthorized copy prevention on the machine.

  Default: [Off]

• Unauthorized Copy Prevention Type

  Select the Unauthorized Copy Prevention type to use.

  • Data Security for Copying

    If the printed document is copied, scanned, or stored in the Document Server using a copier or MFP, images in the document are covered with gray overprint.

    For details about the optional units required for this function, see "Functions Requiring Optional Configurations", Getting Started.

  • Unathd. Copy Prev.: Patn.

    Embed texts and background images for Unathd. Copy Prev.: Patn. on the printed document. When the printed document is copied, scanned, or stored in the Document Server, a text pattern appears on the background of the document to prevent illegal copying.

  Default: [Unathd. Copy Prev.: Patn.]

• Data Security for Copying Effect

  Select the effect of data security for copying that will be applied to the copied or printed document.

  • Text and Background

  • Background Only

  Default: [Text and Background]

• Unauthorized Copy Prevention of Patterns Effect

  Select the effect of unauthorized copy prevention for pattern that will be applied to the copied or printed document.

  • Text and Background

  • Background Only

  • Text Only

  • Reverse Patterns(Text/Background)

  Default: [Text and Background]

• Mask Type for Pattern

  Select the pattern to be embedded in the background of the printed documents. The available options are as follows:

  None, Type 1, Type 2, Type 3, Type 4, Type 5, Type 6, Type 7, Type 8, Type 9, Type 10

  Default: [None]

• Pattern Color

  Select the pattern color to be embedded in the background of the printed documents. The available options are as follows:

  Black, Magenta, Cyan

  Default: [Black]

• Pattern Density

  Select the density of the background pattern.

  Default: "3"

• Text Selection

  Enter the text to be embedded on the printed documents to prevent unauthorized copying. The available options are as follows:

  User Name, Date & Time, User Name + Date & Time, User Text 1, User Text 2

  Default: [Date & Time]

  Register any text that you want to be embedded for unauthorized copy prevention. Once registered, the text you want to use can be selected from [Text Selection]. You can enter a user text up to 64 characters.

• Point Size

  Specify the font size of the copy prevention text by entering a value between 50 and 150 points using the number keys.

  Default: "70" points

• Carriage Return Space

  Specify the spacing of the lines between texts by entering a value from 50 to 150 points using the number keys. This setting is displayed if a value other than [Off] is specified for [Repeat Text].

  Default: "70" points

• Text Angle

  Specify the rotation angle of the text. When a larger number is specified, the text is rotated counter-clock wise around the middle of the text string. Specify an angle between 0 and 90 degrees using the number keys.

  Default: "30" degree(s)

• Repeat Text

  The text is printed repeatedly and down the page beginning the upper left corner of the page.

  Default: [Off]

• Text Position

  Select the position where the text is inserted. This setting is displayed if 0 degrees is specified as the value for [Text Angle] and [Off] is specified as the value for [Repeat Text]. The available options are as follows:

  Top Left, Top Center, Top Right, Center, Bottom Left, Bottom Center, Bottom Right

  Default: [Center]

You can set the unauthorized copy prevention for the pattern and data security for copying to data to prevent unauthorized copying of the document.

• Compulsory Unauthorized Copy Prevention

  Choose whether or not to specify compulsory unauthorized copy prevention on the machine.

  Default: [Off]

• Unauthorized Copy Prevention Type

  Select the Unauthorized Copy Prevention type to use.

  • Data Security for Copying

    If the printed document is copied, scanned, or stored in the Document Server using a copier or MFP, images in the document are covered with gray overprint.

    For details about the optional units required for this function, see "Functions Requiring Optional Configurations", Getting Started.

  • Unathd. Copy Prev.: Patn.

    Embed texts and background images for Unathd. Copy Prev.: Patn. on the printed document. When the printed document is copied, scanned, or stored in the Document Server, a text pattern appears on the background of the document to prevent illegal copying.

  Default: [Unathd. Copy Prev.: Patn.]

• Data Security for Copying Effect

  Select the effect of data security for copying that will be applied to the copied or printed document.

  • Text and Background

  • Background Only

  Default: [Text and Background]

• Unauthorized Copy Prevention of Patterns Effect

  Select the effect of unauthorized copy prevention for pattern that will be applied to the copied or printed document.

  • Text and Background

  • Background Only

  • Text Only

  • Reverse Patterns(Text/Background)

  Default: [Text and Background]

• Mask Type for Pattern

  Select the pattern to be embedded in the background of the printed documents. The available options are as follows:

  None, Type 1, Type 2, Type 3, Type 4, Type 5, Type 6, Type 7, Type 8, Type 9, Type 10

  Default: [None]

• Pattern Color

  Select the pattern color to be embedded in the background of the printed documents. The available options are as follows:

  Black, Magenta, Cyan

  Default: [Black]

• Pattern Density

  Select the density of the background pattern.

  Default: "3"

• Text Selection

  Enter the text to be embedded on the printed documents to prevent unauthorized copying. The available options are as follows:

  User Name, Date & Time, User Name + Date & Time, User Text 1, User Text 2

  Default: [Date & Time]

  Register any text that you want to be embedded for unauthorized copy prevention. Once registered, the text you want to use can be selected from [Text Selection]. You can enter a user text up to 64 characters.

• Point Size

  Specify the font size of the copy prevention text by entering a value between 50 and 150 points using the number keys.

  Default: "70" points

• Carriage Return Space

  Specify the spacing of the lines between texts by entering a value from 50 to 150 points using the number keys. This setting is displayed if a value other than [Off] is specified for [Repeat Text].

  Default: "70" points

• Text Angle

  Specify the rotation angle of the text. When a larger number is specified, the text is rotated counter-clock wise around the middle of the text string. Specify an angle between 0 and 90 degrees using the number keys.

  Default: "30" degree(s)

• Repeat Text

  The text is printed repeatedly and down the page beginning the upper left corner of the page.

  Default: [Off]

• Text Position

  Select the position where the text is inserted. This setting is displayed if 0 degrees is specified as the value for [Text Angle] and [Off] is specified as the value for [Repeat Text]. The available options are as follows:

  Top Left, Top Center, Top Right, Center, Bottom Left, Bottom Center, Bottom Right

  Default: [Center]

You can set the unauthorized copy prevention for the pattern and data security for copying to data to prevent unauthorized copying of the document.

• Unauthorized Copy Prevention Setting

  Choose whether or not to specify unauthorized copy prevention on the machine.

  Default: [Off]

• Compulsory Unauthorized Copy Prevention

  Select the unauthorized copy prevention setting on which to prioritize.

  • Driver / Command

    Print documents using the settings specified in the printer driver or commands.

  • Driver/Command (Most Settings)

    Print the background pattern and density as specified on the machine. For other items, the settings configured in the printer driver or commands are applied when printing.

  • Machine Setting(s)

    Print documents using the settings specified on the machine regardless of the printer driver settings.

  Default: [Driver / Command]

• Unauthorized Copy Prevention Type

  Select the Unauthorized Copy Prevention type to use.

  • Data Security for Copying

    If the printed document is copied, scanned, or stored in the Document Server using a copier or MFP, images in the document are covered with gray overprint.

    For details about the optional units required for this function, see "Functions Requiring Optional Configurations", Getting Started.

  • Unathd. Copy Prev.: Patn.

    Embed texts and background images for Unathd. Copy Prev.: Patn. on the printed document. When the printed document is copied, scanned, or stored in the Document Server, a text pattern appears on the background of the document to prevent illegal copying.

  Default: [Unathd. Copy Prev.: Patn.]

• Data Security for Copying Effect

  Select the effect of data security for copying that will be applied to the copied or printed document.

  • Text and Background

  • Background Only

  Default: [Text and Background]

• Unauthorized Copy Prevention of Patterns Effect

  Select the effect of unauthorized copy prevention for pattern that will be applied to the copied or printed document.

  • Text and Background

  • Background Only

  • Text Only

  • Reverse Patterns(Text/Background)

  Default: [Text and Background]

• Mask Type for Pattern

  Select the pattern to be embedded in the background of the printed documents. The available options are as follows:

  None, Type 1, Type 2, Type 3, Type 4, Type 5, Type 6, Type 7, Type 8, Type 9, Type 10

  Default: [None]

• Pattern Color

  Select the pattern color to be embedded in the background of the printed documents. The available options are as follows:

  Black, Magenta, Cyan

  Default: [Black]

• Pattern Density

  Select the density of the background pattern.

  Default: "3"

• Text Selection

  Enter the text to be embedded on the printed documents to prevent unauthorized copying. The available options are as follows:

  Do not Specify, Unauthorized Copy, Illegal Copy, Void, Do not copy, Copy Restricted, Copy Prohibited, Controlled Document, Confidential Document, In Confidence, In Strictest Confidence, Confidential, User Name, File Name, Date & Time, User Name + File Name, User Name + Date & Time, File Name + Date & Time, User Name + File Name + Date & Time, User Text 1, User Text 2

  Default: [Unauthorized Copy]

  Register any text that you want to be embedded for unauthorized copy prevention. Once registered, the text you want to use can be selected from [Text Selection]. You can enter a user text up to 64 characters.

• PCL Fonts for Texts

  Specify the font type to be used for the copy prevention text when using the PCL.

  Default: [Arial]

• PS Fonts for Texts

  Specify the font type to be used for the copy prevention text when using PostScript 3.

  Default: [Arial]

• Point Size

  Specify the font size of the copy prevention text by entering a value between 50 and 300 points using the number keys.

  Default: "70" points

• Carriage Return Space

  Specify the spacing of the lines between texts by entering a value from 50 to 300 points using the number keys. This setting is displayed if a value other than [Off] is specified for [Repeat Text].

  Default: "70" points

• Text Angle

  Specify the rotation angle of the text. When a larger number is specified, the text is rotated counter-clock wise around the middle of the text string. Specify an angle between 0 and 359 degrees using the number keys.

  Default: "30" degree(s)

• Repeat Text

  The text is printed repeatedly and down the page beginning the upper left corner of the page. If [On: Rotate 180deg on Return] is selected, each line of the text that is separated by a line feed will be rotated 180 degrees.

  • On

  • On: Rotate 180deg on Return

  • Off

  Default: [Off]

• Text Position

  Select the position where the text is inserted. This setting is displayed if 0 degrees is specified as the value for [Text Angle] and [Off] is specified as the value for [Repeat Text]. The available options are as follows:

  Top Left, Top Center, Top Right, Center, Bottom Left, Bottom Center, Bottom Right

  Default: [Center]

If this function is activated, you can avoid reinstalling the printer driver when connecting a computer pre-installed with the driver to an identical machine model to this machine.

Default: [Off]

If set to [Level 1]

It is not necessary to install a new driver when the printer driver of this machine has already been installed on the computer.

If set to [Level 2]

For details about this function, consult your administrator.

Program the realm to be used for Kerberos authentication.

• Realm Name

• KDC Server Name

• Domain Name

Be sure to set both the realm name and KDC server name when programming a realm.

For details about Program/Change/Delete Realm, see Programming the Realm.

For details about this function, see "Encrypting Data on the Machine", Security Guide.

You can link this machine with other devices at maximum of six by specifying their IP addresses or host names.

You can program and delete a self-generated device certificate and also check status of the certificate.

For details about this function, see "Protecting Communication Paths via a Device Certificate", Security Guide.

For details about this function, see "Managing Device Information", Security Guide.

For details about this function, see "Managing Device Information", Security Guide.

For details about this function, see "Managing Device Information", Security Guide.

For details about this function, see "Managing Device Information", Security Guide.

If this setting is activated, available PDF file format is limited to PDF/A.

Default: [Off]

Specify the range of print jobs to be suspended when [Stop] is pressed.

Default: [All Print Jobs]

This setting allows to print security stamps on output documents using the copier function. You can adjust where the stamps are printed.

Default: [Off]

Available stamp settings: [Date/Time], [Printout User Name], [Machine ID], [Machine IP Address], [Adjust Stamp Position]

This setting allows to print security stamps on output documents using the Document Server function. You can adjust where the stamps are printed.

Default: [Off]

Available stamp settings: [Date/Time], [Printout User Name], [Machine ID], [Machine IP Address], [Adjust Stamp Position]

This setting allows to print security stamps on output documents using the facsimile function. You can adjust where the stamps are printed.

Default: [Off]

Available stamp settings: [Date/Time], [Printout User Name], [Machine ID], [Machine IP Address], [Adjust Stamp Position]

This setting allows to print security stamps on output documents using the printer function. You can adjust where the stamps are printed.

Default: [Off]

Available stamp settings: [Date/Time], [Printout User Name], [Machine ID], [Machine IP Address], [Adjust Stamp Position]

For details about this function, see "Managing Print Volume per User", Security Guide.

You can specify whether or not to collect job logs, access logs, and eco-friendly logs.

• Active

• Inactive

Default for "Job Log ": [Inactive]

Default for "Access Log ": [Inactive]

Default for "Eco-friendly Logs ": [Inactive]

For details about this function, see "Managing Logs from the Machine", Security Guide.

You can set Management Server that centrally manages address book information and Managed Client.

The address book information registered in Management Server can be shared with Managed Client by synchronizing Management Server with the other machines to be registered as Managed Client.

Only the machine administrator can specify the settings.

• Management Server

• Managed Client

• Do not Manage Centrally

Default: [Do not Manage Centrally]

• Management Server

  You can specify the settings for the management server, such as referring to the client device list, removing the client device, and synchronizing with the address book.

  • Machine Name

    [Machine Name] specified under [Interface Settings] is displayed.

  • Location

    The name specified for "Location" is displayed.

  • Central Management Password

    Specify the password for central management. The password is used to register Managed Client.

    Enter a password between 4 and 16 characters using the number keys.

• Managed Client

  You can specify the settings for the managed client, such as synchronizing with the address book of the management server.

  • Machine Name

    [Machine Name] specified under [Interface Settings] is displayed.

  • Location

    The name specified for "Location" is displayed.

  • Server IP Address/Host Name

    Enter the server IP address/host name.

    Enter the IP Address and Host Name up to 128 characters using the number keys.

  • Central Management Password

    Enter the central management password specified for [Central Management Password] in [Management Server].

    Enter a password between 4 and 16 characters using the number keys.

  • Allow Log In If Disconnected

    Specify whether or not to allow login.

  • Connection Test

    Test the connection with the management server.

    If either [Server IP Address/Host Name] or [Central Management Password] is blank, you cannot perform a test connection.

For details about this function, see "Specifying the HDD Authentication Code", Security Guide.

Specify whether quietness or productivity has priority when the ADF scans documents when using the copier or Document Server function.

Default: [Silent Mode]

This setting is displayed when the machine is equipped with an ADF.

Specify whether or not to switch to Off mode if all Ethernet connections, USB2.0 connections, and fax traffic are disconnected for more than two hours.

Default: [On]