Administrator Tools

You can add, change, or delete information registered in the Address Book.

For details, see Address Book.

• Program / Change

  You can register and change names as well as user codes.

  • Names

    You can register a name, key display, registration number, display priority, and title selection.

  • Auth. Info

    You can register a user code, and specify the functions available to each user code. You can also register user names and passwords to be used when sending e-mail, sending files to folders, or accessing an LDAP server. User codes or user names and passwords registered here are also used for the print volume use limitation function.

  • Protection

    You can register a protection code.

  • Email

    You can register an e-mail destination.

  • Folder

    You can register the protocol, path, port number, and server name.

  • Add to Group

    You can register a user or group of users registered in the Address Book to a group.

• Delete

  You can delete a name from the Address Book.

  For details about each setting under "Address Book Management", see Address Book.

You can register information up to 2,000 users.

You can register up to 1,000 user codes and login user names in total.

You can also register and manage names in the Address Book using Web Image Monitor.

Names registered in the Address Book can be added into a group. You can then easily manage the names registered in each group.

You can register up to 100 groups.

• Program/Change

  You can register and change groups.

  • Names

    You can register a name, key display, registration number, display priority, and title selection.

  • Programmed User/Group

    You can check the names or groups registered in each group.

  • Protection

    You can register a protection code.

  • Add to Group

    You can put groups registered in the Address Book into a group.

• Delete

  You can delete a group from the Address Book.

For details on how to register names to a group, see Registering Names to a Group.

You can also register and manage groups in the Address Book using Web Image Monitor.

You can change the order of registered names.

For details about changing the order of the names in the Address Book, see Changing Order of Registered Names.

You can print destination lists registered in the Address Book.

• Print in Title 1 Order

  Prints the Address Book in the Title 1 order.

• Print in Title 2 Order

  Prints the Address Book in the Title 2 order.

• Print in Title 3 Order

  Prints the Address Book in the Title 3 order.

• Print Group Dial List

  Prints the group Address Book.

  For details about printing destination lists, see Printing Destination Lists.

You can edit the title to easily find a user.

For details on how to edit titles, see Editing Titles.

Select a sorting title for user names from [Title 1] to [Title 3].

Default: [Title 1]

For details about sorting titles, see Registering User Information.

Using an SD card, you can back up the machine's Address Book and user settings, and also restore those backup data to the machine.

For details about installing and removing the SD card, contact your sales or service representative.

Restoring data overwrites Address Book data stored on the machine, and clears the counter of each registered user of the machine.

You can also back up and restore the machine's Address Book using Web Image Monitor. For details, see Web Image Monitor Help.

• Back Up

  You can back up the machine's Address Book and user settings to an SD card.

• Restore

  You can restore the backup copy of the Address Book and user settings from an SD card.

• Format

  You can format an SD card.

• Obtain Memory Device Info

  You can check the free space and contents of the SD card.

By using Data Carry-over Setting for Address Book Auto-program, you can carry over user authentication information that has already been registered to the Address Book of the Windows authentication or LDAP authentication.

Default: [Do not Carry-over]

If you select [Carry-over Data], use the number keys to enter the registration number of the data you want to carry over from an Address Book.

Windows authentication or LDAP authentication must be specified to use this function. For details about Windows Authentication, see "Windows Authentication", Security Guide. For details about LDAP Authentication, see "LDAP Authentication", Security Guide.

If the maximum registerable limit has been reached and adding a new account is requested, the oldest account can be deleted and a new account can be registered according to the user settings.

The new account described above is an account which is automatically registered in the Address Book, and is not arbitrarily registered in the Address Book by a user.

Default: [Off]

You can delete all data in the Address Book.

Allow you to view and print the number of prints.

• Display / Print Counter

  Display the number of prints for each function (Total, Copier, Printer, Send / TX Total, Scanner Send, Coverage).

• Print Counter List

  Print out a list of the number of prints made under each function.

Allow you to view and print the numbers of prints accessed with user codes, and to set those values to 0.

Press [Previous] and [Next] to show all the numbers of prints.

The number of prints may differ from the counter values shown in Display/Print Counter.

• Print Counter List for All Users

  Print the counter value for all the users.

• Clear Counter List for All Users

  Reset the counter value for all the users.

• Print Counter List Per User

  Print the counter value for each user.

• Clear Counter List Per User

  Reset the counter value for each user.

• Select All on the Page

  Select all the users on the page.

For details about printing the counter, see Printing the Counter for Each User and Printing the Counter for All Users.

You can enable the Enhanced Print Volume Use Limitation function using Software Development Kit applications. Only "Tracking Permission" setting can be selected. Tracking refers to the trace records of machine information.

Default for "Tracking Permission": [Off]

If you set "Tracking Permission" to [On], the Software Development Kit application collects the tracking information from the machine and calculates the count.

For details about this function, see "Restricting Media Slot Access", Security Guide.

• User Code Auth.

  Using User Code Authentication, you can limit the available functions and supervise their use.

  When using User Code Authentication, register user codes.

  Using the Printer PC Control function, you can obtain a log of prints corresponding to the codes entered using the printer driver.

  • Functions to Restrict

    • Copier:

      [Restrict All (B & W / Single Color / Two-color / Full Color)], [B & W / Single Color / Two-color], [B & W / Single Color], [B & W], [Do not Restrict]

    • Printer:

      [Black & White / Color], [Color], [PC Control], [Do not Restrict]

    • Other Functions:

      [Document Server], [Scanner], [Browser]

  • Printer Job Authentication:

    [Entire], [Simple (Limitation)], [Simple (All)]

• Basic Auth.

• Windows Auth.

• LDAP Auth.

• Off

Default: [Off]

For details about Basic Authentication, see "Basic Authentication", Security Guide. For details about Windows Authentication, see "Windows Authentication", Security Guide. For details about LDAP Authentication, see "LDAP Authentication", Security Guide.

For details about this function, see "Authentication Using an External Device", Security Guide.

For details about this function, see "Configuring Administrator Authentication", Security Guide.

For details about this function, see "Configuring Administrator Authentication", Security Guide.

Specify the functions you want to manage with the key counter.

• Copier:

  [Full Color], [Black & White], [Single Color], [Two-color]

• Printer:

  [Color], [Black & White]

• Other Functions:

  [Document Server], [Scanner], [Browser]

You can use the key card to specify an upper limit on machine use.

• Copier:

  [Full Color], [Black & White], [Single Color], [Two-color]

• Printer:

  [Color], [Black & White]

• Other Functions:

  [Document Server], [Scanner], [Browser]

For details about this function, consult your administrator.

Specify whether or not to enable enhanced features for the enhanced external charge unit management.

For details about this function, consult your administrator.

Specify whether or not to use the extended security functions. For details about the extended security functions, see "Specifying the Extended Security Functions", Security Guide.

Specify whether documents stored in the Document Server will or will not be deleted after a specified period of time.

Default: [Specify Days], [3 day(s)]

Documents stored after this function is activated are subject to automatic deletion in a specified period.

If you select [Specify Days], enter a number of days from 1 to 180 (in steps of 1 day).

If you select [Specify Hours], enter a number of hours from 1 to 96 (in steps of 1 hour).

In the default setting, stored documents are automatically deleted 3 days (72 hours) after they are stored.

You can delete files stored in the Document Server, including files stored for Sample Print, Locked Print, Hold Print, and Stored Print under the printer function.

Files stored with passwords are also subject to deletion.

Select [Yes] on the confirmation screen to delete all files.

Program the LDAP server to find up e-mail destinations in the LDAP server Address Book directly.

This function is possible when sending scan files by e-mail using the scanner function.

• Name

• Server Name

• Search Base

• Port No.

• Use Secure Connection (SSL)

• Authentication

• User Name

• Password

• Realm Name

• Japanese Character Code

• Search Conditions

• Search Options

This function supports LDAP Version 2.0 and 3.0. Digest authentication can only be used under LDAP Ver.3.0.

To use the LDAP server, select [On] under LDAP Search.

For details about how to program the LDAP Server, see Programming the LDAP Server.

Specify whether or not to use the LDAP server for searching.

Default: [Off]

If you select [Off], LDAP server list will not appear on the searching display.

You can make a test call to the RICOH @Remote center.

This function is available only if the RICOH @Remote service is enabled and active.

This function is unavailable when "Notify Machine Status" is in use.

You can send notification of the machine's status to the RICOH @Remote center.

This function is available only if the RICOH @Remote service is enabled and active.

This function is unavailable when "Service Test Call" is in use.

For details about this function, see "Restricting a Customer Engineer Operation", Security Guide.

You can check the version of the software installed in this machine.

For details about this function, see "Specifying Network Security Levels", Security Guide.

For details about this function, see "Deleting Data on the Machine", Security Guide.

For details about this function, see "Deleting Data on the Machine", Security Guide.

For details about this function, see "Managing Logs from the Machine", Security Guide.

For details about this function, see "Managing Logs from the Machine", Security Guide.

For details about this function, see "Unauthorized Copy Prevention / Data Security for Copying", Security Guide.

If this function is activated, you can avoid reinstalling the printer driver when connecting a computer pre-installed with the driver to an identical machine model to this machine.

Default: [Off]

If set to [Level 1]

It is not necessary to install a new driver when the printer driver of this machine has already been installed on the computer.

If set to [Level 2]

For details about this function, consult your administrator.

Program the realm to be used for Kerberos authentication.

• Realm Name

• KDC Server Name

• Domain Name

Be sure to set both the realm name and KDC server name when programming a realm.

For details about Program/Change/Delete Realm, see Programming the Realm.

For details about this function, see "Encrypting Data on the Machine", Security Guide.

You can program and delete a self-generated device certificate and also check status of the certificate.

For details about this function, see "Protecting Communication Paths via a Device Certificate", Security Guide.

For details about this function, see "Managing Device Information", Security Guide.

For details about this function, see "Managing Device Information", Security Guide.

For details about this function, see "Managing Device Information", Security Guide.

For details about this function, see "Managing Device Information", Security Guide.

If this setting is activated, available PDF file format is limited to PDF/A.

Default: [Off]

Specify the range of print jobs to be suspended when [Stop] is pressed.

Default: [All Print Jobs]

Select which mode the machine enters when [Energy Saver] is pressed.

Default: [Sleep Mode]

This setting allows to print security stamps on output documents using the copier function. You can adjust where the stamps are printed.

Default: [Off]

Available stamp settings: [Date/Time], [Printout User Name], [Machine ID], [Machine IP Address], [Adjust Stamp Position]

This setting allows to print security stamps on output documents using the Document Server function. You can adjust where the stamps are printed.

Default: [Off]

Available stamp settings: [Date/Time], [Printout User Name], [Machine ID], [Machine IP Address], [Adjust Stamp Position]

You can specify whether or not to collect job logs, access logs, and eco-friendly logs.

• Active

• Inactive

Default for "Job Log ": [Inactive]

Default for "Access Log ": [Inactive]

Default for "Eco-friendly Logs ": [Inactive]

For details about this function, see "Managing Logs from the Machine", Security Guide.

You can set Management Server that centrally manages address book information and Managed Client.

The address book information registered in Management Server can be shared with Managed Client by synchronizing Management Server with the other machines to be registered as Managed Client.

Only the machine administrator can specify the settings.

• Management Server

• Managed Client

• Do not Manage Centrally

Default: [Do not Manage Centrally]

• Management Server

  You can specify the settings for the management server, such as referring to the client device list, removing the client device, and synchronizing with the address book.

  • Machine Name

    [Machine Name] specified under [Interface Settings] is displayed.

  • Location

    The name specified for "Location" is displayed.

  • Central Management Password

    Specify the password for central management. The password is used to register Managed Client.

    Enter a password between 4 and 16 characters using the number keys.

• Managed Client

  You can specify the settings for the managed client, such as synchronizing with the address book of the management server.

  • Machine Name

    [Machine Name] specified under [Interface Settings] is displayed.

  • Location

    The name specified for "Location" is displayed.

  • Server IP Address/Host Name

    Enter the server IP address/host name.

    Enter the IP Address and Host Name up to 128 characters using the number keys.

  • Central Management Password

    Enter the central management password specified for [Central Management Password] in [Management Server].

    Enter a password between 4 and 16 characters using the number keys.

  • Allow Log In If Disconnected

    Specify whether or not to allow login.

  • Connection Test

    Test the connection with the management server.

    If either [Server IP Address/Host Name] or [Central Management Password] is blank, you cannot perform a test connection.

Specify whether or not to enable authentication for each application. This function is available only when [User Authentication Management] is enabled. For details about User Code Authentication, see "User Code Authentication", Security Guide. For details about Basic Authentication, see "Basic Authentication", Security Guide. For details about Windows Authentication, see "Windows Authentication", Security Guide. For details about LDAP Authentication, see "LDAP Authentication", Security Guide.

For details about this function, see "Disabling the Document Server Function", Security Guide.

For details about this function, see "Default Privilege for Stored File", Security Guide.

Specify whether or not to display the IPv4 address and host name of the machine. Only the machine administrator can specify the settings.

Default: [Do not Display]