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Administrator Tools

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This section describes the user tools in the Administrator Tools menu under System Settings.

Administrator Tools are used by the administrator. To change these settings, contact the administrator.

We recommend specifying Administrator Authentication before making Administrator Tools settings.

Address Book Management

You can add, change, or delete information registered in the Address Book.

For details, see Address Book.

Program / Change
You can register and change names as well as user codes.
- Names
  You can register a name, key display, registration number, display priority, and title selection.
- Auth. Info
  You can register a user code, and specify the functions available to each user code. You can also register user names and passwords to be used when sending e-mail, sending files to folders, or accessing an LDAP server.
- Protection
  You can register a protection code.
- Email
  You can register an e-mail destination.
- Folder
  You can register the protocol, path, port number, and server name.
- Add to Group
  You can register a user or group of users registered in the Address Book to a group.
Delete
You can delete a name from the Address Book.
For details about each setting under "Address Book Management", see Address Book.

You can register information up to 2,000 users.

You can register up to 1,000 user codes and login user names in total.

You can also register and manage names in the Address Book using Web Image Monitor.

Address Book: Program / Change / Delete Group

Names registered in the Address Book can be added into a group. You can then easily manage the names registered in each group.

You can register up to 100 groups.

Program/Change
You can register and change groups.
- Names
  You can register a name, key display, registration number, display priority, and title selection.
- Programmed User/Group
  You can check the names or groups registered in each group.
- Protection
  You can register a protection code.
- Add to Group
  You can put groups registered in the Address Book into a group.
Delete
You can delete a group from the Address Book.

For details on how to register names to a group, see Registering Names to a Group.

You can also register and manage groups in the Address Book using Web Image Monitor.

Address Book: Change Order

You can change the order of registered names.

For details about changing the order of the names in the Address Book, see Changing Order of Registered Names.

Print Address Book: Destination List

You can print destination lists registered in the Address Book.

Print in Title 1 Order
Prints the Address Book in the Title 1 order.
Print in Title 2 Order
Prints the Address Book in the Title 2 order.
Print in Title 3 Order
Prints the Address Book in the Title 3 order.
Print Group Dial List
Prints the group Address Book.
For details about printing destination lists, see Printing Destination Lists.

Address Book: Edit Title

You can edit the title to easily find a user.

For details on how to edit titles, see Editing Titles.

Address Book: Switch Title

Select a sorting title for user names from [Title 1] to [Title 3].

Default: [Title 1]

For details about sorting titles, see Registering User Information.

Backup/Restore: User Custom Settings & Address Book

Using an SD card, you can backup the machine's Address Book and user settings, and also restore those backup data to the machine.

For details about installing and removing the SD card, contact your sales or service representative.

Restoring data overwrites Address Book data stored on the machine, and clears the counter of each registered user of the machine.

You can also back up and restore the machine's Address Book using Web Image Monitor. For details, see Web Image Monitor Help.

Back Up
You can back up the machine's Address Book and user settings to an SD card.
Restore
You can restore the backup copy of the Address Book and user settings from an SD card.
Format
You can format an SD card.
Obtain Memory Device Info
You can check the free space and contents of the SD card.

Data Carry-over Setting for Address Book Auto-program

By using Data Carry-over Setting for Address Book Auto-program, you can carry over user authentication information that has already been registered to the Address Book of the Windows authentication or LDAP authentication.

Default: [Do not Carry-over]

If you select [Carry-over Data], use the number keys to enter the registration number of the data you want to carry over from an Address Book.

Windows authentication or LDAP authentication must be specified to use this function. For details, see "Windows Authentication" and "LDAP Authentication", Security Guide.

Auto Delete User in Address Book

If the maximum registerable limit has been reached and adding a new account is requested, the oldest account can be deleted and a new account can be registered according to the user settings.

The new account described above is an account which is automatically registered in the Address Book, and is not arbitrarily registered in the Address Book by a user.

Default: [Off]

Delete All Data in Address Book

You can delete all data in the Address Book.

Display / Print Counter

Allow you to view and print the number of prints.

Display / Print Counter
Display the number of prints for each function (Total, Copier, Printer, Send / TX Total, Scanner Send, Coverage).
Print Counter List
Print out a list of the number of prints made under each function.

Display / Clear / Print Counter per User

Allow you to view and print the numbers of prints accessed with user codes, and to set those values to 0.

Press [Previous] and [Next] to show all the numbers of prints.

The number of prints may differ from the counter values shown in Display/Print Counter.

Print Counter List for All Users
Print the counter value for all the users.
Clear Counter List for All Users
Reset the counter value for all the users.
Print Counter List Per User
Print the counter value for each user.
Clear Counter List Per User
Reset the counter value for each user.
Select All on the Page
Select all the users on the page.

For details about printing the counter, see Printing the Counter for Each User and Printing the Counter for All Users.

Enhanced Print Volume Use Limitation

You can enable the Enhanced Print Volume Use Limitation function using Software Development Kit applications.

Default for "Tracking Permission": [Off]

Media Slot Use

For details about this function, see "Restricting Media Slot Access", Security Guide.

User Authentication Management

User Code Auth.
Using User Code Authentication, you can limit the available functions and supervise their use.
When using User Code Authentication, register user codes.
Using the Printer PC Control function, you can obtain a log of prints corresponding to the codes entered using the printer driver.
- Functions to Restrict
  - Copier
  - Document Server
  - Scanner
  - Printer
  - Printer: PC Control
  - Browser
- Printer Job Authentication:

For details about Basic Authentication, Windows Authentication, and LDAP Authentication, see "Basic Authentication", "Windows Authentication", and "LDAP Authentication", Security Guide.

Basic Auth.
Windows Auth.
LDAP Auth.
Off

Default: [Off]

If a user uses the browser function, only the functions specified for this setting are available. If [Browser] is selected and [Printer] is not selected, the printer function cannot be used with the browser function.

Enhanced Authentication Management

For details about this function, see "Authentication Using an External Device", Security Guide.

Administrator Authentication Management

For details about this function, see "Configuring Administrator Authentication", Security Guide.

Program / Change Administrator

For details about this function, see "Configuring Administrator Authentication", Security Guide.

Key Counter Management

Specify the functions you want to manage with the key counter.

Copier
Document Server
Printer
Scanner
Browser

External Charge Unit Management

You can use the key card to specify an upper limit on machine use.

Copier
Printer
Document Server
Scanner
Browser

For details about this function, consult your administrator.

Enhanced External Charge Unit Management

Specify whether or not to enable enhanced features for the enhanced external charge unit management.

For details about this function, consult your administrator.

Extended Security

Specify whether or not to use the extended security functions. For details about the extended security functions, see "Specifying the Extended Security Functions", Security Guide.

Auto Delete File in Document Server

Specify whether documents stored in the Document Server will or will not be deleted after a specified period of time.

Default: [On], [3 day(s)]

Documents stored after this function is activated are subject to automatic deletion in a specified period.

If you select [On], enter a number of days from 1 to 180 (in steps of 1 day).

In the default setting, stored documents are automatically deleted 3 days (72 hours) after they are stored.

Delete All Files in Document Server

You can delete files stored in the Document Server, including files stored for Sample Print, Locked Print, Hold Print, and Stored Print under the printer function.

Files stored with passwords are also subject to deletion.

Select [Yes] on the confirmation screen to delete all files.

Capture Priority